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Heather House Project Manager, Docufide

Heather House Project Manager, Docufide. Agenda. Wisconsin e-Transcript Initiative Overview Review of Benefits, Services and Next Steps Secure Transcript Overview Students Senders Additional features. Wisconsin e-Transcript Initiative Overview. History.

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Heather House Project Manager, Docufide

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  1. Heather House Project Manager, Docufide

  2. Agenda • Wisconsin e-Transcript Initiative Overview • Review of Benefits, Services and Next Steps • Secure Transcript Overview • Students • Senders • Additional features

  3. Wisconsin e-Transcript Initiative Overview

  4. History • Midwestern Higher Education Compact (MHEC) awarded e-Transcript Initiative to Docufide in June of 2006 • The University of Wisconsin System (UWS), the Wisconsin Association of Independent Colleges and Universities (WAICU), the Wisconsin Technical College System (WTCS) and the Department of Public Instruction (DPI) worked together for more than two years on a statewide e-Transcript Initiative (ETI) • In June of 2009, Wisconsin agreed to the MHEC ETI State Participation Agreement • All public and private high schools in Wisconsin receive negotiated service discounts for Docufide’s Secure Transcript Service

  5. EXPERIENCE • More than 2500 colleges and universities nationwide have received transcripts from Docufide over last 5 years • High schools in 39 states now electronically send transcripts through Secure Transcript • Indiana Statewide e-Transcript Initiative launched 10/2005 • Over 90% of schools (using 30 different types of SIS) use the service • Minnesota e-Transcript launched 6/2007 • Nebraska e-Transcript launched 10/2007 • Alaska e-Transcript launched 12/2007 • South Carolina K-12 Student Record/e-Transcript project awarded 3/08 • Utah K-12 Student Record/e-Transcript project awarded 10/08 • Arizona e-Transcript project awarded 10/08 • Wisconsin e-Transcript project awarded 06/09 • Michigan – Docufide selected, awarded 07/09 • Kansas – Docufide selected, implement 2009 • North Dakota e-Transcript project - Docufide selected 1/08 – pursuing funding • Several additional states are currently evaluating student record/transcript exchange

  6. Wisconsin ETI Progress • Strong Support from the Wisconsin’s Postsecondary community for receiving transcripts electronically • ETI Progress in Wisconsin • College & Universities through the state have registered to receive transcripts electronically • 100% UW System campuses • 100% Technical Colleges • 100% WAICU • High Schools throughout the state are invited to register their interest and going through installation

  7. Wisconsin Approach • Secure Transcript available at a significant discount • Receivers: • The service is free to all postsecondary institutions who register to receive transcripts electronically. • Senders: • Participants receive discounts of nearly 50% off Docufide’s normal electronic transcript delivery rates with additional discounts on installation • One time installation fee is $212.50 per school or $425 minimum per district • Per request basis by students (no cost to schools) • Transcript fee to registered institutions is $2.55 • Transcript fee for transcripts mailed on the school’s behalf is $4.25 • Ability to collect additional surcharge from the students for the school • Subsidizing options available to all high schools • Docufide provided quote based on senior count

  8. Benefits & Next Steps

  9. Wisconsin ETI Benefits • e-Transcript creates a secure, paperless environment for the request & delivery of student’s official transcripts to all accredited colleges nationwide • Benefits • Students or Parents can order transcripts anytime of day or night • Provides efficiency, consistency, and dramatic cost savings for schools • Time Savings, enabling staff to focus on more important student matters • Implemented/trained within an hour or less per school • Official transcripts sent to all colleges nationwide, as well as military, scholarship funds, NCAA Clearinghouse and 3rd party destinations such as insurance companies or employers

  10. SCOPE OF SERVICES NON-INTRUSIVE TECHNOLOGY • Unique capture capabilities from ANY SIS • Wisconsin-ready with experience working with: • Skyward, • PowerSchool, • Infinite Campus, • PeopleSoft SIS’s • No hardware required – simple software download • Sending school controlled process

  11. IT Specialist works with Docufide Support through installation and testing process upon receipt of contract Installation & Testing Identify Primary Contacts

  12. Secure Transcript Overview

  13. Student Request

  14. Student Request Process Full service Secure Transcript allows for the online processing of all student and alumni requests, accessed from a link placed on the school’s website. • Secure Transcript Includes: • Secure student registration, requesting & order tracking • A comprehensive database of colleges and scholarship funds • FERPA compliant delivery to any other destination globally • Intuitive school interface allowing for review and approval of all requests ANGRY TROUT HIGH

  15. Student Request Process Students/alumni register and create an account with Docufide, allowing for online request processing to colleges/universities and third-party destinations globally.

  16. Student Request Process Student searches our database of colleges, choosing one or many destinations for delivery.

  17. Student Request Process 3rd party destinations can be delivered to in a FERPA compliant manner.

  18. Student Request Process $2.55 $4.25 $2.55 $9.35 Student reviews destinations and confirms that selections are correct.

  19. Student Request Process Student reviews and accepts online agreement.

  20. Student Request Process $4.25 Any necessary payment is processed online. If subsidized by the state or school the payment step is automatically skipped.

  21. Student Request Process Students can track their requests online and will also receive confirmation emails when their request is received, approved by the school registrar, and upon delivery. Automatic Email Notifications

  22. School Process

  23. Sending School Process Secure Transcript provides administrators with a secure online To-Do List, where all student and alumni transcript requests are quickly reviewed and processed for delivery.

  24. Sending School Process Review Student Contact & Destination Information By clicking on the student name, administrators can drill down to see more information on the student, and where they are sending transcripts.

  25. Sending School Process Checklist of Approved Requests An on-screen, printable list of requests is then generated and used to select student records from the Student Information System (SIS) for delivery.

  26. Records Upload Step 1: Student transcripts are ‘printed’ from school’s Student Information System to Docufide’s installed Client, where they are securely uploaded to our processing center. Step 2: Once uploaded (individually or in batch/bulk) the data is extracted and saved as XML, allowing us to deliver in multiple data or image formats, depending on the recipients preference.

  27. Transcript Formats PDF PESC XML / TS130 EDI

  28. Additional Features Available to Both Senders and Receivers

  29. Associated Documents Transmission

  30. Electronic Documents Each registered college or university can determine the information to be included in the Electronic School Counselor Report/Secondary School Report (eSSR).

  31. Electronic Documents eSSR requests are initiated when students request transcripts. The School Counselor can log into the site and access the online To-Do list for eSSR requests. The School Counselor selects the student and then completes the online report.

  32. Electronic Documents General school and class information is auto-populated and once the School Counselor enters data in the first counselor report, all others for the student are auto-populated. Letters of recommendation and any other documents to be delivered can be uploaded and transmitted with the eSSR.

  33. Reports

  34. Reports Real-time reports are available for sent or received transcripts, with results exportable to Excel for further data analysis.

  35. References

  36. Why Docufide? Students “I love the no-hassle aspect of Secure Transcript. I didn't have to worry about gathering any information on my own; Secure Transcript did all of the hard work for me.” -Natalie Jones, Student High Schools “It took us approximately 15 minutes to download and install the software, and after a 45 minute training session, we were done implementing and ready to use the service. The installation, training and implementation processes were extremely simple and straight-forward. The entire procedure truly was as easy as advertised.” -Meredith Bovin, Data Manager, Carmel Clay Schools, Carmel, Indiana Colleges "In under five minutes we registered IUPUI for the service and have already received transcripts electronically from Indiana schools, as well as from out-state schools on Docufide’s Secure Transcript. This couldn’t have been easier. This is going to revolutionize how high schools and colleges do business.” -Michael Donahue, Director of Admissions, IUPUI State Agencies “Docufide has been highly responsive and effective in addressing the planning, rollout and ongoing support and enhancements to Indiana’s e-Transcript Initiative.  We believe, from our experience with Docufide, that their technology, services, and staff combine to deliver the best available solutions to suit the needs of all participants, making them an ideal choice for delivering a state’s electronic transcript exchange.” -Stanley Jones, Commissioner, Indiana Commission for Higher Education “We are very pleased to be able to offer this service to our students.  It saves time, worry and money for students, as well as for high school guidance counselors and post secondary admissions people.  Our relationship with Docufide throughout this process has been excellent.” -Dr. Suellen Reed, Indiana Superintendent of Public Instruction

  37. Contact Information Docufide Website: http://www.docufide.com Docufide Project Manager: Heather House heather@docufide.com (763) 767-4716

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