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DEFINING “ DISASTER”. June 2007 ASEE ELD James Van Fleet . What are we talking about?. Your Disaster Response Team is hand-picked, trained and ready Your Plan is up-to-date Your building is surveyed Your closet is stocked with supplies YOUR MISSION IS CLEAR . . . .

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Defining disaster l.jpg

DEFINING “DISASTER”

June 2007

ASEE ELD

James Van Fleet


What are we talking about l.jpg
What are we talking about?

  • Your Disaster Response Team is hand-picked, trained and ready

  • Your Plan is up-to-date

  • Your building is surveyed

  • Your closet is stocked with supplies

  • YOUR MISSION IS CLEAR . . .


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Three Levels of Disaster

  • INCIDENT

  • EMERGENCY

  • DISASTER


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INCIDENTS

  • Small, ~1--25 items affected

  • Single trained staff member can respond, without outside assistance or resources

  • Sometimes more instructive than destructive




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EMERGENCIES

  • May require emergency responders!

  • ~25--100 items affected

  • Usually require more than one staff member, working over several days

  • May require outside resources for long-term recovery






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DISASTERS

  • WILL REQUIRE immediate contact with emergency responders

  • Affect more than ~100 items from collections, affect building, services

  • Require the attention of most members of the Disaster Response and Recovery Team, over several days / weeks

  • Require outside resources for recovery






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We prefer to call it . . . “Preservation Planning”

Which we need to define better

  • for our own staff and administrators

  • when we are dealing with anyone outside the library, or library community

  • and especially when we are dealing with agencies outside of the university.


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Defining Our Role

  • Insurance

  • Campus-wide Emergency?

  • Regional Disaster?

  • Continued provision of services

  • Preservation


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Insurance

  • Make sure the Insurance company has a copy of your Disaster / Preservation Plan

  • Make sure campus administrators know your building is the most valuable one on campus!


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Campus-wide Emergency

  • Make sure you have staff members in the loop

  • Establish communication with emergency responders (put on your neon green hats!)

  • Work with the decision makers


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Regional Disaster

  • Establish communication, through university channels, with emergency responders, FEMA, Red Cross

  • Contact your emergency supply / service vendors

  • Cross your fingers and wait your turn


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Continued provision of services

  • A server off-site may “preserve” your library services and collections better than any disaster response

  • Be a part of the campus-wide plan for communicating with the university community


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Defining Preservation

  • Its NOT about people, its all about things (call them infrastructure) – buildings and collections

  • It requires planning, support, and trained and dedicated staff

  • It can happen before, during and after a disaster, if we are allowed to do our job


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