JASP E RS STAKEHOLDERS MEETING How to improve the quality of submissions

1. JASPERS STAKEHOLDERS MEETING How to improve the quality of submissions and streamline the application process Budapest, 7-8 April 2011

2. Session 1: JASPERS Strategy 2011-2013 Opening remarks: Rudolf Niessler, Director for Policy Co-ordination, Directorate General for Regional Policy, European Commission Chair: Rudolf Niessler • Briefing on new JASPERS Strategy 2011-2013 • Overview of 2011 JASPERS Action Plans • Examples of new actions – information sharing, preparation of projects for next programming period, strategic support, implementation, capacity building

3. 2007-2013 DG REGIO and JASPERS Pipeline

4. JASPERS Strategy 2011-2013 Continued preparation of projects for 2007-2013 programming period Preparation of projects now for next programming period. Strategy work and horizontal assignments Capacity building Selectively increasing implementation support beyond the pilot phase Source: JASPERS Database Note: Data is actual to mid September 2010, and forecast based on JASPERS assumptions thereafter

5. JASPERS Strategy – Building Continuity in Project Preparation across Programming Periods Wasted Opportunity Project preparation activity Project preparation capacity Year 7 777177Opportunity Year 15 1511Opportunity Year 1 Opportunity Setting up TA Developing national guidelines • Setting up TA • Developing national guidelines Project preparation advanced 2 years 2020 2007 Opportunity 2013 Opportunity • Horizontal Support • Strategy Support • Setting up TA • Developing national guidelines • Project Preparation Support JASPERS

6. Overview of Action Plans 2011 • 2 Action Plans are signed only, BUT • In other countries the Management Authorities and JASPERS, in consultation with DG REGIO desks have agreed on the assignments, and signature of Action Plans is awaited. →takes longer this year as partly shift to “new wave” projects: - Capacity building/implementation support - Projects for next programming period - In total some 50 projects in this areas • In addition, new “normal” projects for 2007-13 period are still being introduced • Number of active assignments as at 31/3/2011 is 368 → pay attention to absorption

7. JASPERS STAKEHOLDERS MEETING How to improve the quality of submissions and streamline the application process Budapest, 7-8 April 2011

8. Preparations for the next programming period in the Environment sector in Romania DOINA FRANŢ, General Director Ministry of Environment and Forests Managing Authority for SOP Environment - 7th of April 2011-

9. Areas of intervention proposed for post 2014 • Water/wastewater • Waste management • Contaminated sites • Nature protection • Floods • Coastal erosion

10. Current/planned initiatives • Arrangements already initiated for the preparation of the project portfolio in the water/wastewater and waste management sectors: • call for projects in the water sector to be launched shortly; • study that includes contaminated sites inventory, risk evaluation and historical pollution investigation (+ 10-15 project applications) – to be launched soon. • revision/update of Master Plans in the water and waste sectors; • Changes expected: • Contract management to be brought closer to the beneficiaries to enhance project ownership in an initial phase of the preparation; • Increase the MA and the IBs role in coordination of project preparation;

11. Reflections on JASPERS contribution and further expectations • Good cooperation so far with Jaspers and DG Regio during the entire process of project preparation: informal appraisal of major projects with a considerable reduction of the approval period • Important JASPERS contribution in approval of major projects for the 2007-2013 programming period; efforts to be continued in 2011; • JASPERS involvement sought in the implementation of approved projects.

12. JASPERS STAKEHOLDERS MEETING How to improve the quality of submissions and streamline the application process Budapest, 7-8 April 2011

13. JASPERS involvement in strategic issues Flórián Szalóki Head of Transport Managing Authority

14. JASPERS involvement in strategic issues - 1 Project preparation: • Preparation of projects for the 2007-2013 programming period, • Preparation of reserve projects, • Preparation of projects for the 2014-2020 programming period. Tools for full absorption of OP resources: • EU financing of project costs previously financed from the national budget, • Applying ’bridge project’ concept, • Fulfillment of n+2, n+3 rules.

15. JASPERS involvement in strategic issues - 2 Preparation of strategies for the 2014-2020 programming period: • Sub-sectoral transport strategies (road, railway, suburban railway, etc.) - Rolling stock strategies, - New road tolling system, • National integrated transport strategy, • Strategies for specific horizontal issues: - Public Governance, - Intelligent Transport Systems, - Road safety measures.

16. JASPERS in Bulgaria • Cooperation with JASPERS dating from 2006 • Assistance for preparation of projects for 3 operational programmes • OP Transport • OP Environment • OP Regional Development • 33 completed tasks, including 9 applications for major project (4 approved so far) • Action Plan for 2010 contained 50 tasks, out of which 14 were completed at the end of the year

17. Main trends in JASPERS assistance • Providing technical assistance on critical path for project development, including review and support for the preparation of high quality projects in the field of road, rail and urban transport, as well as in the waste and water sectors; • Introducing Jaspers input in project management i.e involvement of Jaspers in the implementation phase (environment sector); • Long-term institutional support for strengthening the capacity of the structures authorized to implement the reform in the transport and water sectors, including setting up appropriate PIUs; • Providing assistance on conceptual development and project structuring for the new programming period 2014-2020 (development of strategies and prioritization of the projects)

18. JASPERS Action Plan 2011 • The preparation of the Action plan for 2011 is in its final stage; • AP includes 39 projects in the following sectors: • Water and wastewater (9) • Waste (11) • Roads (4) • Railways (3) • Ports (1) • Urban transport (3) • Horizontal tasks (8)

19. JASPERS STAKEHOLDERS MEETING Thank you very much for your attention ! Nadia GUENOVA Council of Minister, Bulgaria N.Guenova@government.bg www.eufunds.bg Budapest, 7-8 April 2011

20. Involvement of JASPERS in the Implementation Phase of Knowledge Economy RI Projects Marcin Szumowski Project co-financed from the European Regional Development Fund within the Innovative Economy Operational Programme

21. Issues Beyond the tradition of curiosity driven research Leveraging the new RI for stimulating innovation Overcoming barriers to effective TT in Poland and CE Verifying and validating CePT Technology Transfer model – organisational, financial, legal aspects Why get involved? - benefits of JASPERS intervention Budapest EIB/JASPERS meeting April 7, 2011

22. Products Science Results • Circle of curiosity driven research Circle of innovation Tax Payer This circle can take months to decades but also relies on high qualityresearch ! Budapest EIB/JASPERS meeting April 7, 2011

23. Budapest EIB/JASPERS meeting April 7, 2011

24. Main barriers to effective TT in Poland • Scarce (0.6 GDP) and dispersed financing of research • Inefficient use of EU Funds to stimulate innovation • Political (short-term) approach to stimulate innovation • Legal and tax barriers + lack of proper incentives • University and research institute culture • Incorrect approach to TT – lack of accountability • Low awareness & lack of motivation among the research community • Unwillingness to cooperate in TT area Budapest EIB/JASPERS meeting April 7, 2011

25. Research Partners PAS WTU WMU UW HSE Industry Partners Adamed TTP BTM Sp. z o.o. ERDF or National Bioton Private 2M 20 % UP TO 20/80 Celon Pharma SPIN OFF TTP COMPETENCY AREAS 1. SCIENTIFIC EVALUATION 2. SCIENTIFIC BASE 3. INTERDISCIPLINARY MANAGEMENT 4. PRELIM. MARKET EVALUATION 5. PATENTABILITY ANALYSIS 6. RECOMM. TO INVESTMENT TEAM 7. INDUSTRY LIASON (NEGOT. / LEGAL) ORENORE Seed capital (40M) DrIrenaEris UNIVERSITY INVENTORS INVESTORS Gedeon Richter Polska Medic-algorithmics VC Round I VC Inovo (100M) CITY OF WARSAW CERTIFICATION MTZ Clinical EST. VALUE 10M Themapharm AT ESTIMATED VALUATION 10MLN 20% GUARANTEE FOR RESEARCH / ACADEMIC PARTNERS & INVENTORS RETAINING CORE TEAM MEMBERS VC Round 2 WTS Patent EXIT

26. Benefits of JASPERS intervention General (shared support) RI management models – access to expertise, benchmarking, training Market creation, procurement models, bottom-up strategy development International networking, linking to ESFRI and pan-European RI Specific (individual support) Implementation of best-practice commercialisation models Legal (FTO vs. public procurement), Financial (State Aid, Income) Evaluation of CePT model (Cluster formula, external entity, IP management) BTM Mazowsze legal structure (private, PPP, academic) – access to IPR? Specialist: legal, finance, human resource / recruitment To get RoI guidance and specialist support is necessary Budapest EIB/JASPERS meeting April 7, 2011

27. We need EIB & JASPERS knowledge to build a knowledge based economy in Poland Science Business Bringing Business to Science and Life Science to Life Bussiness Support Institut. Budapest EIB/JASPERS meeting April 7, 2011

28. JASPERS STAKEHOLDERS MEETING How to improve the quality of submissions and streamline the application process Budapest, 7-8 April 2011

29. Session 2: Improving the quality and timingfor the application process Chair: Agustin Auria, Head of JASPERS • Analysis of interruption letters • Handling interruptions • Guidelines for common issues: Lithuanian example • New Completion Note format • Bilateral/Tripartite cooperation – sharing experience and areas to improve • Key remaining horizontal issues

30. Analysis of Interruption letters by Sector (1)

31. Analysis of Interruption lettersby Sector (2)

32. Interruption Letters (1)

33. Interruption Letters (2) 70% of interruption letters contain issues on: • EIA and Natura 2000 • CBA and socio-economic analysis • Project details/Description Interruption letters in EC12 EC 15 90% 80% Days to approval in EC 12 (JASPERS supported) 2010 257 Days to approval in EC 12 (NOT JASPERS supported) 2010 445 Days to approval in EC 15 , 2010 264 Scope for improvement? Before appraisal After appraisal

34. Analysis of interruption letters

35. Typical comments • NATURA2000 • Maps, justifications • EIA • public consultations, permitting authority’ procedures and declarations • Operation issues • competition, no undue profit, operational costs • Reasoning for geograghical project scope • Delineation of agglomerations, grouping of settlements • Option analysis, CBA

36. Special comments by sectors: • Waste water sector: • Capacity (treatment plant, sewage network, industrial – public waste) • Tertiary treatment • Sludge treatment/disposal (long-term contracts, operational costs, option analysis) • Solid waste sector: • Waste transportation routes • Use of compost(long term contract) • Flood protection: • Landscape management

37. Comments look BACK and AHEAD • BACK • definition of project, justification of geographical and technical scope •  • HU municipalities have a wide-range autonomy concerning with whom they want to co-operate • AHEAD • sustainability, operational phase, environment friendliness, country-scope concerns •  • HU adaptation/application of EIA directives forced to get improved (+ infringement ) • Force project promoters to look at the project in its full complexity (throughout project cycle + beyond) • +Serves as a basis for project appraisals in full national responsibility (not MPs)

38. Thank You for Your kind attention. • SZABÓ Szilvia • Dep. Head of Managing Authority for Environmental Programmes • www.nfu.hu

39. JASPERS STAKEHOLDERS MEETING How to improve the quality of submissions and streamline the application process Budapest, 7-8 April 2011

40. JASPERSStakeholder MeetingGuidelines for Preparing/Reviewing ApplicationsPasquale Staffini 7-8 April 2011 Budapest

41. JASPERS Guidelines for Preparing/Reviewing Applications • Initially prepared for evaluators • Then developed as guidelines for preparing / reviewing the Application Form • NOT a checklist • Rather a guide/reminder • Composed of evaluation sheet and guidance for evaluators

42. JASPERS Guidelines for Preparing/Reviewing Applications • Available on JASPERS Web Site • Suggestions on the content, details and examples for each point in the application • Focus on links across sections in the application B.5.2 Socio-economic objectives (and targets) (1) The requested information to be provided in this section is twofold: (i) definition of project’s socio-economic objectives; (ii) definition of targets. (2) An objective is an outcome that we want to achieve. Objectives should be in a clear relation to the needs, presented in B.5.1. Objectives are relevant if they are solving the stated problems.

43. JASPERS New Completion Note (1) Aim • To highlight significant issues critical to project approval • To present separately JASPERS conclusions and recommendations • To make the Completion Note more useful for Beneficiaries, MAs and Desk Officers • To present clearly which issues are most relevant to raise during project appraisal and approval • Timing • Format agreed between JASPERS and DG REGIO • Presentation at REGIO-JASPERS and Stakeholders Meeting • Roll-out for new Completion Notes from April 2011 Focus on the big issues

44. JASPERS New Completion Note (2) 3.2.2 Engineering feasibility Project Measures 5. Recommendations 6. Additional JASPERS considerations (if any)

45. Implications for Member States • MA s should proactively review draft applications • Focus attention on the Significant Outstanding Issues in the Completion Note • Do not submit application until all Significant Issues resolved • Find other ways to handle additional considerations eg. commitments to measures during implementation, clauses in national financing agreements, resolving sector-wide issues. • DG REGIO will expect the JASPERS section of the Application Form to explain how Significant Issues were addressed • Confirm sharing of Completion Notes with DG REGIO prior to submission • Better applications, fewer interruptions, faster approval

46. JASPERS Part of the Application Form I.4. Involvement of JASPERS in project preparation • I.4.1. Has JASPERS technical assistance contributed to any part of the preparation of this project? Yes/No. • I.4.2. Describe the elements of the project where JASPERS had an input (e.g. environmental compliance, procurement, review of technical description). • I.4.3. What were the principal conclusions and recommendations of the JASPERS contribution and were these taken into account in the finalisation of the project?

47. What are JASPERS Progress Meetings? • The ‘tri-partite’ Progress Meetings were intended as a forum for reviewing the entire JASPERS project portfolio in the Member State. • The meetings were scheduled on a systematic, quarterly basis, covering all sectors over a 1- or 2-day series of meetings. • The Progress Meetings have evolved, and are now held every-other quarter (2-3 times per year), with a series of sector-specific meetings in the other quarters (also 2-3 times per year). • JASPERS STAKEHOLDERS MEETING -- Budapest, 7 April 2011

48. Particpants in JASPERS Progress Meetings • A ‘tri-partite’ meeting is typically among, and co-organized by: • DG Regio (and other Comission services), • JASPERS experts and managers, • Managing Authority (Ministry of Regional Development), • Line Ministries, • Intermediate Review Bodies, and • Key Beneficiaries • ‘A small, social gathering with your closest acquaintances’ ! • JASPERS STAKEHOLDERS MEETING -- Budapest, 7 April 2011

49. Purpose of JASPERS Progress Meetings • Discuss the status of projects and preparation • Discuss the timetables for project review and submission to the EC • Address specific problems that arise in certain projects • Resolve and harmonize approaches with the expectations of DG Regio, practices in the Member State, and best practices suggested by JASPERS • Address Horizontal Issues that affect entire sectors (i.e. Guidelines, assumptions, unit values, legislation and compliance with Directives) • As you see, all topics that trigger no emotions ! • JASPERS STAKEHOLDERS MEETING -- Budapest, 7 April 2011

50. Example of Progress Meeting Agenda Typical Day of a Two-Day Progress Meeting: JASPERS STAKEHOLDERS MEETING -- Budapest, 7 April 2011