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ONE STOP - ZN

ONE STOP - ZN. Welcome to our guide to your “online” licensing system. Your dealership has a unique secure online licensing profile on the internet. Here you can find all your licensing information at your finger tips. Info at your Finger Tips!.

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ONE STOP - ZN

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  1. ONE STOP - ZN Welcome to our guide to your “online” licensing system. Your dealership has a unique secure online licensing profile on the internet. Here you can find all your licensing information at your finger tips. Click to Load Next Page ...

  2. Info at your Finger Tips! ONE STOP – ZN has been in the vehicle licensing business for over 12 years and leaders in this field. In the past we worked off an internal database and what this meant was you either had to call us to find out the status of your licensing or you had to wait for us to load limited information onto our “tracker” system. As a busy business we sometimes only found the time to upload information late in the day or even the next day. This has now all changed with our “online” system that gives you “live” info at your finger tips over the internet! Click to Load Next Page ...

  3. What this means for You • We have now made it a lot easier for you to know the exact status of your licensing at all times by providing you with an “online” profile for your dealership • This means that as we do something in our office for you it is immediately visible in report form on your profile • You can now find “live” reports, invoices, copies of licensing, etc all on your profile. This is a valuable licensing “tool” for SALES MANAGERS, SALES PERSONS, STOCK CONTROLLERS and ACCOUNTS CLERKS. Learn to USE IT! Click to Load Next Page ...

  4. Search Engine For reasons of information security our new “cloud” based database is complex and old search engines such as Internet Explorer .... Don’t work as well as newer and better search engines such as Googe Chrome .... So we suggest this: Scrap Internet Explorer! Rather use ... Click to Load Next Page ...

  5. Logon to your profile • Email adrian@onestopzn.co.za to get your USERNAME & PASSWORD • Logon to www.onestopzn.co.za and click on • Enter your logon details and you should now be in your profile and will find links to the following reports and controls: Daily Received Report, Delivery Report, License Tracker, Jobs in at Licensing, Invoices, Job Number & Document Copies, Permit Control, Permit Report & Logout. Now for info on how to use these to your benefit. Click to Load Next Page ...

  6. Daily Received Report • We collect documents from you and capture them on our database • As soon as we have captured your documents they will appear on the “Daily Received Report” Use this report to make sure we have your licensing! You now also have a Unique Job Number which is more helpful to use than the “last 5 vin” as in some cases many different vehicles will have the same “5 vin”. If your licensing has a problem it will also show here. Click to Load Next Page ...

  7. Delivery Report • As work comes out of licensing departments we capture it • It then immediately appears on your “Delivery Report” If it is on here then it means it is DONE and is coming back to you the same day. This is a “live “ report so check it regularly, as work comes out of different departments at different times, and we are updating it regularly! Click to Load Next Page ...

  8. Problem Report • If a licensing has a problem it will appear here & only be taken off once the problem is solved • Don’t wait for us to contact you about a problem, rather view it here and be PROACTIVE in SOLVING it! All the necessary information is on this report and a detailed note of the nature of the problem can be found here – so you know exactly what is required to solve it! View this regularly and lets work together to SOLVE PROBLEMS! Click to Load Next Page ...

  9. License Tracker • The “License Tracker” is no longerfound on the front page of our website but rather in your profile. • This has the same info as it used to have but now will only show you details of vehicles specific to your dealerships. • On the “Tracker” you can find all the necessary info of the status of a specific licensing at any time. Click to Load Next Page ...

  10. Jobs in at Licensing Departments • Here you find a list of ALL your licensing that you have sent to us that is STILL IN at all licensing departments. • This report also shows you the DELAYS at the major departments so that you can work out when to expect your licensing! Click to Load Next Page ...

  11. Invoices • Once a licensing transaction has been concluded then it is invoiced. • Once invoiced it is available for your viewing ONLINE. • SALES PERSONS should use this to ensure that you are charging you customers adequately for licensing. • ACCOUNTS PERSONAL these invoices are mainly for you to speed up billing and capturing. You can PDF the invoices and print and/or save – depending on your needs. From now on we will email you your STATEMENT and you can obtain the matching invoices ONLINE.. You can search you invoice by Job Number or between a range of dates. Click to Load Next Page ...

  12. Job Number Report & Document Copies • On this report you can find you Licensing Job Number by searching the last 5 Vin. • If your Job Number is highlighted in BLUE then the copies of your work are attached. If you click on the Job Number it will take you to your copies • Remember we copy your source documents when they come to us • Once done and out of licensing departments we scan and attach the Registration & Licensing copies. • Please use this to find you own copies rather than phoning us for these. We are spending too much time sending copies to people, where we should be doing more important work! Click to Load Next Page ...

  13. Permit Control • Permits MUST be PROPERLY CONTROLLED! • Poor permit control is costly, has legal implications, and can even mean your dealership losing its permit status • Our Permit Control System is a MUST! • If used properly it will lead to savings, better compliance and less work for all concerned NOW FOR HOW TO USE THIS SYSTEM Click to Load Next Page ...

  14. How to Use Permit Control System • Permits should be controlled by STOCK CONTROLLER only • All permit books should be with the STOCK CONTROLLER and NOT kept/controlled by different departments such as NEW & USED. • SALES PERSON must be responsible for capturing owner, vehicle and printing TSP1 form. • SALES PESON must be responsible for attaching the necessary copies with the TSP1 form. • Once done the SALES PERSON must go to the STOCK CONTROLLER with TSP1 form and attached documents to get the permit. Click to Load Next Page ...

  15. TSP1 Form by SALES PERSON • Click on PERMIT CONTROL link • This will take you to a capture form If the person (or biz) is already on the system then you can just start typing in the ID number (biz number) and it will pull owner up automatically and you just need to click on exact owner number. Click to move on. Click to Load Next Page ...

  16. Introduce a person (biz) on the system If the person (or biz) is not on the system you need to put them on. Click on the “little pen” icon next to “Owner Surname” which will take you to a form to capture their details. It is self explanatory the info to be entered but if you need help call us! Once entered “SAVE” info with “Save Button” Click to move on ... Click to Load Next Page ...

  17. Introduce Car on System Vehicles work exactly the same as “person” . A vehicle’s “id” is the REGISTER No Ex: “TYH123W” If the vehicle is not on click on the “little pen” icon and enter the details and then SAVE. Then go back to the permit control page and type in the number and pull the vehicle in. Once in SAVE and the TSP1 form button will “stand out” – YOU CAN NOW PRINT your TSP1 form here. Click to Load Next Page ...

  18. Issue of Permit • Once you have your TSP1 form ... • Attach the necessary supporting documents to it • NEW CARS – copy manufacturers certificate & owner ID copy (if biz then proxy pack CK/PTY, Proxy Letter & Proxy ID) • USED CARS – same as new cars but in addition a CRW (roadworthy) copy • GO TO YOUR STOCK CONTROLLER who will check your documents and if in order will issue you with a PERMIT. Click to Load Next Page ...

  19. Stock Controller – Issue of Permit • If documents are in order go to “Permit Control” page find sales person Job (either by Job No or by Vehicle Register No – The Job No will be on top of the TSP1) Enter SALES PERSON NAME. Enter PERMIT NUMBER (Ex: ND1234P). Enter DATE permit to be PUT on vehicle. SAVE! This info is then automatically added to the PERMIT report. These reports will be analysed to implement savings, better permit behaviour , etc. Click to Load Next Page ...

  20. More to come • Thank you for taking the time to go through our guide to your online profile • If you need more help you are welcome to call us on Tel: 031-303 1100. There is more to come – we will ultimately (early next year) allow you to capture your ONE STOP REQUISTION FORM online and attach documents online. So watch this space; as we introduce more aspects to our ONLINE SYSTEM we will make these know to you.

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