Title III Updates 2008

1. Title III Updates2008 Planning Information for District-level Administrators

2. OVERVIEW • WESTELL 2008 • Timelines & Planning Tool • Scheduling & Time Allotments • Ordering & Receiving Materials • Training • Title III Grants/Time and Effort • Updates • AMAOs • USDOE Monitoring of West Virginia • ESL eCourse • WVTESOL 2008 conference

3. 2008 WESTELL TIMELINES

4. http://wvconnections.k12.wv.us/documents/DistrictPlanningTool08.xlshttp://wvconnections.k12.wv.us/documents/DistrictPlanningTool08.xls

5. Scheduling and Time Allotments • The 2008 administration of the WESTELL will take place from March 24 through April 25, 2008 • Districts may set their own schedules in conformance with the state testing calendar. • Make-ups for absentees are permitted as long as they are in the testing window. • WESTELL/ELDA is not a timed assessment. • Local flexibility in sequencing of tests is permitted.

6. Schedule and Time Allotments Approximate WESTELL/ ELDA Test Times

7. ORDERING Materials • Online ORDERING http://www.measinc.com/ELDAMaterialOrders • Title III Director receive email with User ID & Password *caps sensitive • *If you do not receive email by 1/22 (with User ID/Password) please email dray@access.k12.wv.us • Deadline for Ordering February 8, 2008

8. ORDERING Materials • Detailed Ordering Directions are available at: http://wvconnections.k12.wv.us/documents/InstructionsforOnlineMaterialOrdering2007WV.doc • Order materials according to School Summary Order screen (list of all schools in county) • Pre ID label link- WV districts DO NOT NEED to enter (supplied by WVDE) • Media Type- Choose audio cassette OR Audio CD • Ship To- Please Confirm/Correct shipping address (ALL Materials should arrive at Central Office (separated by school) • Navigation buttons on screen (not “Back” button)

9. ORDERING Materials- Overages OVERAGE materials will NOT automatically be shipped • WVDE will order limited overage materials • Districts with high incidence LEP students (50 or more) are encouraged to order 10% per grade cluster OVERAGE • Please contact WVDE (dray@access.k12.wv.us 304-558-2691) if you need additional materials during the Testing Window • District Administrators Manual indicates 10% Overage will automatically be shipped (*This DOES NOT APPLY TO WV Districts). Please follow procedures above.

10. Counties Scoring Speaking Live Barbour Berkeley Fayette Grant Hampshire Harrison Jefferson Lincoln Marion Monongalia Morgan Randolph Roane Taylor Counties Requesting Meas. Inc to Score Speaking Brooke Cabell Greenbrier Hancock Hardy Jackson Kanawha Lewis Mason Marshall Mercer Mingo Nicholas Ohio Putnam Raleigh Wayne Wetzel Wood Ordering Option for Speaking

11. Ordering Option for Speaking • If you request Meas. Inc. to score Speaking you will automatically receive an extra tape with each student (3-12) materials for recording student responses • If you request Meas. Inc. to score Speaking you will need to arrange for tape recorders for each individual student • If your county has not submitted its preference by Feb 8 to dray@access.k12.wv.us you will automatically be listed as Self-Scoring

12. Training- District Test Coordinator • District Test Coordinators Manual is available on-line and must be reviewed prior to administration • Security training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration • District Coordinators Training Feb. 15th Web Conference (9:00-12:00)*Required for all new District Test Coordinators • Additional training may be scheduled upon request

13. Training- Test Administrator • Test Administrators Manual is available on-line and must be reviewed prior to administration • K-2 • 3-12 • Speaking - Districts that choose the OPTION of Self-scoring Speaking must provide appropriate training on Speaking Scoring Rubrics • Security- Training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration

14. Training - Test Administrator • Test Administrators Training (2 options) • Web Conference • March 12th (9:00-11:00) or • March 13th Web Conference (1:00-3:00) or • Local training coordinated by District Test Coordinators • Additional training may be scheduled upon request

15. Communication • Documents on WVConnections website • FAQ Document for distribution • Student Excuse Letter • Local Communication Venues • ESL newsletter • Parent Involvement Committees • Principal meetings

16. Administration -Pre ID Student Labels • Collected from WVEIS in late December • Include all students with: • Active Bilingual Record • Placement Code E or M • No EXIT Date • Districts must affix Pre ID labels to Student Answer document • Districts will receive “generic school” Pre ID labels for each test that is ordered • Generic will be school specific (include county & school ID #s) • Generic will not be student-specific (will not include student ID #)

17. Pre ID Labels – Scenario A • Have a Label for a Student BUT Student does NOT NEED Test • Check WVEIS file to see why Label was generated • Correct/add additional data to WVEIS • DO NOT Affix label to answer booklet • Destroy all unused labels

18. Pre ID Labels – Scenario B • Do NOT Have a Label BUT Student DOES NEED to Test – • Affix a “generic” school label for that school • If no “generic” school label is available hand enter information • “Bubble” (hand enter) student demographic information on student answer sheet • *Hand Entered information will always over-ride label • Example: Smith County, Jones Elementary enrolled a new LEP student on January 15th • Smith Co Title III Director included the new student in the number of tests ordered for Jones Elementary • When tests arrive the new student will receive a test booklet, Jones Elementary will receive 1 “Generic” label but new student will NOT have a Pre ID label • Smith Co Director will affix “Generic” school label and will bubble in student information on answer document

19. Updates 2008 • AMAOs – Impact Study • USDOE Monitoring of West Virginia • ESL eCourse • WVTESOL 2008 conference

20. Need Help? • ELDA Helpline 888-612-0180 • elda@measinc.com • Amelia Courts or Debbie Ray (304-558-2691 or aadavis@access.k12.wv.us or dray@access.k12.wv.us )