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Homeward Community Information System (HCIS) Users’ Group

Homeward Community Information System (HCIS) Users’ Group . May 1 and May 8, 2013. Housekeeping. Participants will be on mute due to the size of the call. If you have questions, please type them in the box on the right hand side of your page, and we will try to answer them.

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Homeward Community Information System (HCIS) Users’ Group

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  1. Homeward Community Information System (HCIS) Users’ Group May 1 and May 8, 2013

  2. Housekeeping • Participants will be on mute due to the size of the call. • If you have questions, please type them in the box on the right hand side of your page, and we will try to answer them. • We don’t expect the call to take more than 30 minutes.

  3. Agenda • Purpose of the users’ group • About the HCIS implementation • Guiding legislation/regulations/rules • Forming an HCIS committee to focus in more detail on updated HMIS guidance from HUD

  4. Purpose • To communicate about the “big picture” for HMIS • To offer more detailed information about our implementation of HMIS/HCIS • To provide opportunities for people to contribute to some of the governance and direction of HCIS • Meet quarterly by phone; hold smaller group meetings as needed

  5. About the HCIS Implementation • Our implementation currently includes five CoCs: • VA-500: Richmond region • VA-509: Crater • VA-513: Shenandoah • VA-517: West Piedmont (merging with Balance of State) • VA-521: Balance of State – made up of several planning groups

  6. About the HCIS Implementation • We started using Servicepoint in 2004. • Overall, there are 61,448 unduplicated clients in the system. • In the past year, 7675 new clients were created. • There are 180 users and 167 programs in the system.

  7. Guiding Legislation/Regulations/Rules HEARTH Act: Homeless Emergency Assistance and Rapid Transition to Housing Act (2009) • Reauthorization of McKinney-Vento Homeless Assistance programs (last reauthorized in 1992) • Emphasis on rapid re-housing and system-wide performance • Increased community-level coordination required Continuum of Care Interim Rule (July 2012) • HUD’s proposal to implement the changes in the HEARTH Act • Likely to be “interim” for 1 – 2 years • HUD will re-open for public comment later this year

  8. Guiding Legislation/Regulations/Rules HMIS Proposed Rule (December 2011) • Uniform technical requirements of HMIS • Proper collection of data and maintenance of the database • Confidentiality of the information in the database • Sets forth some governance activities • https://www.onecpd.info/resources/documents/HEARTH_HMISRequirementsProposedRule.pdf

  9. Guiding Legislation/Regulations/Rules Draft HMIS Data Standards (2013) • Use of “project” and “program” • Don’t know/refused • Numbered response categories • Project descriptor data elements • Universal data elements • Program specific data elements • Metadata elements • Available from a link here: https://www.onecpd.info/resource/2917/2013-draft-hmis-data-standards/

  10. HCIS Committee • We are in the process of forming a committee with 1-3 representatives from each of the CoCs to discuss: • Data quality standards • Privacy and security • Policies and procedures • Programmatic requirements • Reporting • Decision-making • If you are interested in participating, please email Tonya: tharris@homewardva.org by May 15th. The first meeting will be held in June/July.

  11. Contacts Margot Ackermann Research and Evaluation Director 804-343-2045 x11 mackermann@homewardva.org Tonya Harris HCIS Training and Support Manager 804-343-2045 x14 tharris@homewardva.org

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