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Tempus. Tempus Workshop Sarajevo 7 June 2006 « Good practice in Preparing an Application ». Anne Collette European Training Foundation Tempus Department Website : [email protected] Tempus. Good practice. Read the Guide for Applicants

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Tempus Workshop

Sarajevo 7 June 2006

« Good practice in Preparing an Application »

Anne Collette

European Training Foundation

Tempus Department

Website :

[email protected]

good practice


  • Read the Guide for Applicants
  • Use the Tempus website
    • Frequently Asked Questions (FAQ)
    • Contractual documents
    • Updates
  • Consult NTO/NCP/Tempus Department
  • Be aware of other HE projects in the PC concerned – past or ongoing
  • Use the application form you find in the Tempus website
avoid the most common mistakes


Avoid the most common mistakes
  • Do not modify the application form
  • Only the information requested in the application form is assessed (no annexes)
  • Do not assume prior technical or “historical project related” knowledge on the part of the assessor (externals) – define the background and the context
  • Do not submit several similar proposals
background of the project


Background of the project
  • Demonstrate the relevance of the project in the local/regional context
  • Show link between the PC national HE context & needs to be addressed by the project
  • Identify the needs of major stakeholders
  • Describe clearly the Dept/Faculty/structure directly concerned by project




Demonstrate the relevant experience and role of each PC/EU consortium member


Demonstrate the ability of proposed consortium to address the PC Institutions’ needs and to deliver the expected outcomes

the project


The project
  • Ensure that the project proposal clearly addresses the problem & needs analysis
  • Use the most appropriate methodology (processes/ approaches/ tools and resources)
  • Ensure that the new/up-dated subjects/procedures/courses to be introduced are relevant for the project objective(s)
  • Clearly indicate content of any new/up-dated subjects/procedures & duration/structure
logical framework


Logical framework
  • Ensure that the LFM is consistent with the previous sections & adequately completed
  • Check the logic of the project demonstrated in the LFM
  • Include indicators of progress realistic &

relevant to the project objectives and outcomes

  • Remember to identify & address main assumptions & risks


  • Demonstrate that sufficient time has been allocated to implementation & preparation
  • Consider carefully the scheduling & location of activities
  • Ensure the most logical and cost-efficient planning
outcomes activities


Outcomes & Activities
  • Define each outcome clearly
  • Ensure a logical progression of outcomes from one project year to the next one
  • Indicate and address assumptions & risks
  • Propose suitable activities to achieve each individual outcome
    • Remember that you may group reoccurring activities
  • Distribute tasks among consortium members/experts for each activity clearly & appropriately
outcomes activities ctd


Outcomes & Activities (ctd.)
  • Indicate and quantify all appropriate target groups
  • Ensure that the inputs requested are directly related to the activities & are cost-efficient
  • Identify, budget & justify relevant equipment
  • Plan appropriate number of individuals, direction and duration of each mobility flow in relation to each activity
dissemination sustainability


Dissemination & Sustainability
  • Consider relevant dissemination & sustainability strategies
  • Think about internal dissemination within PC Institutions & external dissemination activities to others who could benefit
  • Identify suitable tools
  • Consult stakeholders to ensure sustainability
  • Consider and describe what will happen after the end of the project
quality control monitoring


Quality Control & Monitoring
  • Choose an appropriate quality control strategy (peer reviews, accreditation, surveys) – both internal and externalcontrol
  • Plan for regular monitoring measures (quantitative approaches: overall quotas and deadlines for tangible and intangible outputs)
  • Clearly select indicators of progress & tools for assessment appropriate to the activities?
management of the project


Management of the Project
  • Allocate roles & clear division of responsibilities to each consortium member
  • Integrate the PC consortium members into decision-making and implementation structure
  • Ensure fair decision-making processes &

effective communication

good luck


Good luck!
  • Call the selection team at the Tempus office or the NTO if needed
  • If selected, read the contract (do not assume that all the activities in the application are eligible)