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Weekly ACT Suit Reconciliation Interface

Weekly ACT Suit Reconciliation Interface. ACT User Meeting June 23, 2011. LAWSUIT SELECTION RULES. By venue, all open suits and all suits closed within last 30 days Include all accounts except dismissed/non-suited Pre-judgment - include petition years only

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Weekly ACT Suit Reconciliation Interface

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  1. Weekly ACT Suit Reconciliation Interface ACT User Meeting June 23, 2011

  2. LAWSUIT SELECTION RULES • By venue, all open suits and all suits closed within last 30 days • Include all accounts except dismissed/non-suited • Pre-judgment - include petition years only • Post-judgment - include judgment years only • Show years by juris where juris is collected by active plaintiff • If no petition or judgment years exist, build single placeholder record with suit and account data only

  3. LAWSUIT LEVEL DATA

  4. ACCOUNT DATA

  5. BANKRUPTCY FLAG

  6. DELINQUENT TAX DATA

  7. Suit Recon suit and Account Data J OR NULL CRT COST * TM COST * ADL COST * FIRM COST* FILE STATUS ACCT STATUS SUIT # ACCOUNT FILING DT YEAR * * * * * * * JUDG DATE CRT NBR LIT STATUS & DATE SUIT TYPE JURIS BK FLAG – ‘B1’ *Cost data added for out-of-state client, but will remain available as optional data.

  8. SUIT RECON TAX SALE DATA* SALE TYPE AND DATE JUDGAMT SALE AMT PURCHASER ADDRESS CITY STATE/ZIP PURCHASER NAME SALE STATUS * Tax sale data currently used by El Paso only. All Suit Recon files include this data if it exists.

  9. HOW TO GET STARTED • Work with your LGB&S Attorney or Area Manager to start implementation process • Area manager will make request through Oracle Help Desk • Implementation actions: • Request secure server folder location • Identify notification e-mail recipients and create new e-mail address group • Provide DTAX Software Group the venue name, file location, e-mail info and required start date • Files will be produced every Thursday night after start date

  10. HOW YOU WILL BENEFIT • No need for manual coding • Less work • Increased data accuracy • Timeliness of updates • Greater accuracy for 33.48 coding

  11. Legal Status Detail • Litigation

  12. Legal Status Detail • Bankruptcy

  13. Legal Status Detail • Sheriff Sale (Legal Status is set to Sold)

  14. Legal Status Detail • Sheriff Sale Detail

  15. Legal Status Detail • Liens

  16. Legal Status Detail • Manually adding a suit

  17. Legal Status Detail • Manually updating a suit

  18. Lawsuit Reconciliation • Why update lawsuit information manually when you can use the advanced lawsuit recon process ? • We recommend using either the manual process or the advanced lawsuit recon process

  19. Upload Lawsuit Recon File to the ACT Processing Area • E-mail notification with file name • Move the lawsuit recon file to ACT's processing area

  20. Process Lawsuit Recon File • Must be run in edit mode first • Generates a lawsuit recon report

  21. Lawsuit Recon Report • Process summary

  22. Lawsuit Recon Report • New suits to be added • Suit record in lawsuit recon file and suit record does not exist in ACT

  23. Lawsuit Recon Report • Suits to be modified • Suit record exists in lawsuit recon file and ACT, but legal status or file date is different • For example, status changes from active to judgment

  24. Lawsuit Recon Report • Suits to be dismissed • Suit record exists in lawsuit recon file with a file status of closed and in an active status in ACT • File includes suits closed within 30 days

  25. Lawsuit Recon Report • Suits to be dismissed (not on file) • Suit record no longer in lawsuit recon file, but still in an active status on ACT

  26. Summary of the lawsuit reconciliation process • Legal status is set in ACT according to rules for reading data from lawsuit reconciliation file • Eliminates double entry of suit information • Maintains a better communication channel between the tax office and the customer

  27. 33.48 Dates 15% attorney collection fee of the total amountof taxes, penalties, and interest 33.48 dates normally set in January Applies to accounts delinquent as of 02/01/ current year + 1 Collection fee attaches to account on 02/01/ current year + 1 and may also include current year receivables

  28. 33.48 Dates ACT recommends code A (active) lawsuits be set with 33.48 date

  29. Setting 33.48 Dates Selects accounts based on legal status requested Can be run for accounts needing a 33.48 date or for accounts that already have a 33.48 date set

  30. Setting 33.48 Dates

  31. 33.48 Dates 33.48 dates are established by data as it is on a specific date when the process was completed. If data changes during the year, the dates must be manually updated to stay in sync with the penalties and collection fees that are appropriate.

  32. For example…. If you set a legal status to active and ACT runs the 33.48 process that reads that status and sets a collection fee date, then you must also change/remove the date as appropriate. Likewise, if your active lawsuit code was not entered on the ACT system when we ran the 33.48 process, you must manually set the 33.48 date when you change the delinquent status.

  33. Questions • Interested? Contact your LGBS law office and ACT to get set up.

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