Uniformity: The Key to OUR Success

1. Uniformity: The Key to OUR Success

2. If this happens – Will we be ready?

3. Uniform Processes to Improve the 2008 General Election • Ballot Design (One template) • Clarity Control (Election Calendar) • Clarity Support (Fully Integrated) • Logic & Accuracy Testing (Simplified) • Election Canvass (Improved)

4. Ballot Design • County Information Review Form • Election Directors Input on Design • 14” Ballot – 2 Sided • Redesigned Voter Instructions • Shading added for emphasis

10. Uniform Ballot design contributes to election success in NC.

11. Clarity Control Eric Barcliff Jennifer Sparks Bev York

12. What is Clarity Control It’s your Election Calendar Election deadlines will never be missed again. The State Board of Elections WILL DO the setup for you

13. Key Features of Clarity Control Uniformity Web-based Auto Alerts Outlook Connector

14. Uniformity Consistent process state-wide Facilitates uniform General Statute compliance Provides tool to monitor election readiness for all counties

15. Web-Based Access Control from anywhere there is an Internet connection Home Another County/Meeting Location Vacation

16. Auto Alert Notifications Timely Email Reminders of Scheduled Tasks Administrators – Can setup auto alerts for every task assigned to themselves as well as to any user. Users – Can setup auto alerts for tasks assigned to themselves. All – Can setup auto alerts to notify when tasks are scheduled to start or when tasks are overdue.

17. Setting The Auto Alert

18. Auto Alert Example

19. Outlook Connector Take Advantage of Clarity Features While Using Email Allows the user to update tasks and monitor their individual progress via Microsoft Outlook. Gives you the ability to synchronize tasks directly from Outlook to Clarity Control.

20. Outlook Mail Outlook Task View Open Task View Sync To Control

21. SummaryClarity Control Features and Benefits Uniformity = Consistent results Web-Based = Access from any location Auto Alert = Complete critical tasks timely Connector = Access Clarity from email The State Board of Elections will do the setup for YOU! The DET’s are ready to assist you in your efforts.

22. Clarity Control Election Calendar contributes to election success in NC.

23. Getting the help you need, When you need it… Clarity Support Prepared by: Laura Dell. DET District 4 Travis Leach. DET District 6 Doyle Alley, Election Support

24. Key Topics For Review Introduction Adding Link to Favorites Logging in Creating an Incident Creating user accounts

25. Introduction

26. Adding Link to Favorites Click on the plus star icon on your browser tool bar Then select Add to Favorites

27. Logging in Start here

28. Creating an Incident 1. From Project Home page-Select Create Incident tab

29. Creating an Incident 2. Enter a brief description in Title field

30. Creating an Incident 3. Each field with red lettering is mandatory

31. Creating an Incident NewInstant EscalationNew 4. In the Status field - select Escalated 5. Click Save

32. Creating an Incident Optional: Verify Escalation-via History tab

33. Creating user accounts 1. From Project Home page -select Administration tab 2. Click to reveal Project tab and select

34. Creating user accounts 3. Select Add Agents

35. Creating user accounts 4. Add user info 5. Enter Password 6. Save

36. Clarity Support Getting the help you need, When you need it… Your FIRST CHOICE to request support assistance from SBE or from your DET

37. Clarity Support contributes to election success in NC.

38. Logic & Accuracy Sherwood Brantley Karen Brinson Brooks Garrett-Jones

39. Why Have L&A Testing? 8 NCAC 4.0307… “The CBE shall test or cause to be tested each voting system or unit that will be used in the election to ensure that the system is operating properly and has been programmed to count votes accurately.”

40. Need for Uniformity in L&A Testing Consistency: Like equipment should be tested in the same manner Accuracy: Pre-determined, planned testing verifies accuracy of equipment Confidence: Equipment is ready to do the job Uniformity in L&A Testing is OUR verifiable paper trail!

41. The L&A Process 1st: Plan and prepare test scripts and equipment – start ASAP 2nd: Conduct testing and compare with expected results 3rd: Accumulate results for all tested polling locations and equipment 4th: Read results into ERM and verify totals are correct 5th: Upload to ENR and confirm with SBE 6th: Prepare equipment and materials for Election use

42. Components of a Test Script • Test scripts should be written before testing is performed. • Scripts must be compared to final results. • Every candidate and/or question for all ballot styles must be tested. • Additional votes must be scripted such that candidates and/or questions have unique vote totals. Example: 5 candidate contest… cast votes in the following variation Candidate A – 5 Candidate D – 2 Candidate B – 4 Candidate E -- 1 Candidate C – 3

43. Components of a Test Script • Additionally test: • Blank ballots • Ballots containing overvoted and undervoted contests • Ballots containing write-ins • Ballots containing straight party and crossover votes

44. Creating a Test Script • The SBE is in the process of generating a uniform test script that all counties will be able to utilize. • A uniform test script ensures that minimum test script standards are met statewide.

45. AutoMark and M100 No significant changes are being made to the L&A documents for the AutoMark or M100. Updated editions of these documents will be available in the coming weeks.

46. Changes to iVotronic L&A Testing GOAL: To create more effective yet efficient testing of the iVotronic voting machines. • Procedures for Testing Ballot Coding • Procedures for Testing Equipment Funcitionality

47. Changes to iVotronic L&A Testing Procedures for Testing the Ballot Coding These procedures must be completed on AT LEAST ONE voting machine per polling place. The ADA designated voting machine may be used for these procedures Ballot must be listened to in its entirety to ensure that all pronunciation is correct and audio matches voter touch commands. At least one ballot outlined by the pre-determined test script must be voted on the ADA designated voting machine.

48. Changes to iVotronic L&A Testing Procedures for Testing the Ballot Coding (cont.) Alternative: One-Stop and Transfer Procedures may be distributed among all equipment. Example: 20 precincts, 5 voting machines assigned to the One-Stop site Test 4 precincts per machine

49. Changes to iVotronic L&A Testing Procedures for Testing the Equipment Funcitionality At minimum, these procedures must be completed on ALL voting machines per polling place. Once one machine per polling place has been tested in full, cast one test vote rotating through the test script on all remaining machines assigned to that polling place. Complete steps of iVotronic Check Log, including: Settings Opening and closing Clear & Test

50. Changes to Test Results Reporting Procedures for Reporting Test Results • Testing media for all polling locations and tested equipment must be processed through the ERM software module and then uploaded to the ENR site. • Verify that results are accurate and correct between the results tape, ERM and ENR. •  Test results must be reported no later than 10 business days prior to the election date. • Procedures outline steps for “zeroing” out the modules and uploading testing results.