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IT Contracts & Licensing Administration Office

IT Contracts & Licensing Administration Office. Strategic Sourcing & Acquisition Process. Strategic Sourcing & Acquisition Process. Why Contact IT CLA? To capture negotiating leverage and convert it to negotiated savings and value added results!. Acquisition Process – First Step.

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IT Contracts & Licensing Administration Office

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  1. IT Contracts & Licensing Administration Office Strategic Sourcing & Acquisition Process

  2. Strategic Sourcing & Acquisition Process Why Contact IT CLA? To capture negotiating leverage and convert it to negotiated savings and value added results!

  3. Acquisition Process – First Step To capture the necessary information needed, a web-based IT Acquisition form is available at the http://www.eits.uga.edu/inhouse/business/ITCLA The first step is to contact ITCLA by sending an email to contract@uga.edu along with the completed copy of the IT Acquisition form.

  4. Acquisition Process – First Step Some information requested on the form: • Your contact info • Vendor contact info • Background/history of any contacts made • Any competitors info • Acceptance criteria

  5. Acquisition Process – What is next? What happens after we get your request? • Contract process evaluation • Meeting with the contract/agreement requester • Contact with Vendor for overview/set ground rules • Conference call and/or Technical presentation coordination as required • Strategy development – objectives and specifications • Cone of Silence, Negotiation, First Round or more

  6. Acquisition “The 12 Steps” Process • Legal Affairs, Review, Final Draft Proposal, Approval of Final Terms • Purchasing Process, UGA Procurement processing • Assist with any remaining detail requirements from UGA procurement • Contract management initiation, track implementation and deliverables • Review Vendor Scorecard • Summative evaluation, Future Strategy, Savings/Value Analysis

  7. Acquisition Process – Dos & Don’ts When dealing with vendors, do not tell them • any detail as to when a project is due • how much money is budgeted • they are our choice, they are the only one, … • they have to deal with our “negotiators” • anything more than they absolutely need to know When meeting with the vendor representatives, do not take them to your offices

  8. IT Contracts & Licensing Administration Office Sohayl Moshtael Larry Pounds George Bond Al Lester Contract@uga.edu OCIO-EITS Business office: Sandra Brooks, Rachel Brown & Donna Chandler

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