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NFPCSP Formulation of Phase II: Situation analysis Dhaka, Wednesday 14 November 2007. Prof. Sattar Mandal Vianney Labé. Steps of the formulation of Phase-II. With you. Step by step. Take stock of Phase-I Identify issues and challenges

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nfpcsp formulation of phase ii situation analysis dhaka wednesday 14 november 2007

NFPCSPFormulation of Phase II:Situation analysisDhaka, Wednesday 14 November 2007

Prof. Sattar Mandal

Vianney Labé

steps of the formulation of phase ii
Steps of the formulation of Phase-II

With

you

Step

by

step

  • Take stock of Phase-I
  • Identify issues and challenges
  • Set strategies, objectives, outcomes, outputs and activities
  • Flesh-out the project document
  • Deliver the project document
rules of the workshop
Rules of the workshop

Tea

breaks

only

  • We are all responsible for the success of the workshop
  • Respect for others
    • I am OK, You are OK, S/he is OK
    • No mobile, No side conversations
    • Time respect
  • Openness and frankness
method
Method
  • LogFrame Approach
    • What is a project;
    • The problem tree & the objective tree
  • (Work group)
  • (Brainstorming)

Bangla

welcome

time line
Time line
  • 09:30 Introduction
  • 09:45 Presentation of LFA
  • 10:15 Group work
  • 10:45 Tea break
  • 11:00 Presentations
  • 11:30 Brainstorming
  • 11:45 Problem tree
  • 13:00 Objective tree / Wrap-up
logframe matrix a summary of phase ii
LogFrame Matrix: a summary of Phase II

Intervention logic

OVI

SoV

Assumptions

Overall Obj.

OO Indicators

(Assumptions)

OO SoV

P. SoV

Purpose

P. Indicators

Assumptions

Project

Environment

Results

R. SoV

R. Indicators

Assumptions

Assumptions

Activities

Means

Costs

Pre-conditions

what is project
What is project?

Situation 1

PROJECT

Situation 2

“Improved” situation

“Not so good” situation

PROJECT

“A process” which enables to change a situation

project

7 key questions you have to ask

Project:

3. Where do we want to be?

2. Where are we?

1. Who are “we”?

Situation now:

“Not so good” situation

PROJECT

PROJECT

Situation next:

“Improved” situation

4. How will we get there?

7. How will we know if we are there?

6. What may prevent us to be there?

5. What do we need to get there?

slide9

1. Who are “we”?

4. How will we get there?

6. What may prevent us to be there?

3. Where do we want to be?

OVI

SoV

Assumptions

Intervention logic

Overall Obj.

OO Indicators

(Assumptions)

OO SoV

7. How will we know if we are there?

P. SoV

Purpose

P. Indicators

Assumptions

Project

Environment

Results

R. SoV

R. Indicators

Assumptions

Assumptions

Activities

Means

Costs

Pre-conditions

5. What do we need to get there?

2. Where are we?

1 who are we
1. Who are we?

The F P M U

2 where are we
2. Where are we?

Today’s

F P M U

Today’s

deliveries

(display)

3 where do we want to be

have

3. Where do we want to be?

F P M U

mandate

Required

deliveries

fpmu mandate ref mofdm admin 1 job description 1 04 558 of may 29 2005
FPMU mandateRef: MoFDM/ADMIN-1/Job Description 1/04/558of May 29, 2005
  • Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information;
  • Extend secretarial service to the FPMC
fpmu mandate examples of tasks deliveries
FPMU mandate:examples of tasks & deliveries
  • Collection and analysis of information, preparation of reports, dissemination of findings;
  • Keep continuous liaison with other ministries and agencies relevant to the context of food policy formulation and implementation;
  • Develop a data bank and a mechanism of forward looking information gathering in order to keep ahead of emerging problems;
fpmu mandate examples of responsibilities
FPMU mandate:examples of responsibilities
  • monitoringoverall food situation and analyzingshort and long term food situation and reportingtimely, reliable and objective information necessary for efficient food system operation;
  • analyzing and explainingcurrent state of food economy and interpret current trends and place findings and recommendations in context of current history;
  • forecasting and analyzing what will happen in the future to portray expected developments in major food markets in the near future to cover longer periods and to forecast food prices;
  • projecting future food market conditions in a timely manner and to provide basic information and market review to understand underlying economic forces;
  • preparation of food policy statement and incorporate necessary changes from time to time and to formulate and update a Policy Design Implementation Matrix for assessing the relationship between policy instrument and policy objectives;
fpmu tomorrow and today group work
FPMU: tomorrow and today:group work

30’

  • Group by Directorate (+ traditional TRT members)
  • Go through your mandate
  • Discuss your present deliveries
  • Discuss the gaps
  • Presentation: mandate, present deliveries, major gaps identified

10’

group work
Group work

Do not

discuss

the

mandate

  • FPMU staff: main inputs
  • Partner TRT members: complement, suggest
  • TAT: facilitate, monitor, time keeper
  • Presentations: key elements of the mandates + hard copies of deliveries + major gaps
slide19

Tea

Break

15’

slide20

Presentations:

Where do we have to be?

Where are we?

slide21
4. How will we get there?5. What do we need to get there?6. What may prevent us to be there?7. How will we know if we are there?

Problem

& Objective

analysis

problem analysis the problem tree
Problem analysis: the Problem tree
  • Collecting “problems”
  • Finding relationships between the problems using the cause-effect analysis
  • Visualising the problem and their relationships: the problem tree
problem tree collecting problems
Problem tree: Collecting “problems”

Rule 1:

Everybody

is

correct!

Rule 2:

All Problems

have the same

importance

  • Brainstorming:
  • 5 silent minutes
  • Rounds
fpmu mandate ref mofdm admin 1 job description 1 04 558 of may 29 20051
FPMU mandateRef: MoFDM/ADMIN-1/Job Description 1/04/558of May 29, 2005
  • Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information;
  • Extend secretarial service to the FPMC
main problem
Main problem:

Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended.

slide27

Tea

Break

15’

slide29

Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended.

What causes that?

Problem

What causes that?

Problem

Problem

What causes that?

Problem

Problem

Problem

Problem

problem tree some rules
Problem tree: some rules
  • The problem exists
  • It is formulated as a “negative” situation
  • BUT:
    • It is not a “NO” (ex. “no data”). Correct formulation is a qualified assessment of the negative situation: “data insufficiently relevant”, “untimely data”…
objective tree
Objective tree

Positive situation

Positive situation

Positive situation

Positive situation

Positive situation

Positive situation

Positive situation

Positive situation

slide33

Tea

Break

15’

objective tree1
Objective tree

Positive situation

What is needed to reach that?

Positive situation

What is needed to reach that?

Positive situation

Positive situation

What is needed to reach that?

Positive situation

Positive situation

Positive situation

Positive situation

objective analysis from problem tree to objective tree
Objective analysis:from Problem tree to Objective tree
  • Reformulating “problematic situations” into “positive situations”
    • Which are desirable
    • Which are achievable
  • Check the validity and completeness
  • Revise till acceptable (iterative process)
steps of the formulation of phase ii1
Steps of the formulation of Phase-II
  • Take stock of Phase-I (done)
  • Identify issues and challenges
  • Set strategies, objectives, outcomes, outputs and main activities
  • Flesh-out the draft project document
  • Deliver & present the draft project document
ad