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FSA Assessments: Enhancing Compliance

Learn how FSA assessments can improve compliance, research Title IV regulations, track action plans, and assess administrative capabilities.

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FSA Assessments: Enhancing Compliance

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  1. Session # 26 FSA Assessments: A Tool to Enhance Compliance Michael Cagle & Holly Langer-Evans| Dec. 2014 U.S. Department of Education 2014 FSA Training Conference for Financial Aid Professionals

  2. If we can find it, so can you

  3. Agenda

  4. You’re Invited You’re invited to attend Session # 46

  5. Locate Assessments

  6. Home Page

  7. FSA Assessments Chart • Click to add text • Click to add text

  8. Reason • Click to add text • Click to add text

  9. Reason • Click to add text • Click to add text

  10. Why Use the Assessments? • Assess compliance • Research by linking to Title IV regulations and other resources • Track your Action Plan for areas identified

  11. Responsibilities of Institutional Offices • Click to add text • Click to add text Administrative Capability - 668.16(b)(1) and (4)

  12. Assessment Design: Verification • Page Layout • Activity Bar • Links • Action Plan

  13. Assessment Design: Verification • Page Layout • Topic • Regulation • Activity

  14. Locate and Print Action Plan

  15. Action Plan

  16. Action Plan

  17. Locate and Navigate the Assessments

  18. Identify FSA Assessment Scenario 1 2014-15 award year • When a transcript was provided, the Tax Return Transcript Item per computer “Income Earned from Work” was different than what was reported on the ISIR. • The school didn’t think this was an issue, is it?

  19. Complete an Assessment Scenario 1

  20. Enhance: Access Action Plan

  21. Action Plan

  22. Potential Findings

  23. Identify FSA Assessment Scenario 2 2014-15 award year • A school has adopted and implemented a drug prevention program and reviews it every three years. In addition, the school distributes the standard of conduct materials to all employees and to enrolled incoming freshmen. Is the school in compliance?

  24. Complete an Assessment Scenario 2

  25. Enhance: Action Plan

  26. Action Plan

  27. Potential Findings

  28. Identify FSA Assessment Scenario 3 2014-15 award yearThe following issues related to the Campus Security Report were noted: • The Campus Security Report went only to incoming freshmen • Larceny-Theft crimes were not reported • Crimes were not broken down by geographic location Is the school in compliance?

  29. Complete an Assessment Scenario 3

  30. Enhance: Action Plan

  31. Action Plan

  32. Potential Findings

  33. Identify FSA Assessment Scenario 4 2014-15 award year • When reviewing the school’s procedures for R2T4it was noted that the school was excluding the four- day Thanksgiving holiday from the R2T4 calculation. Is the school in compliance with Return of Title IV Regulations?

  34. Complete an Assessment Scenario 4

  35. Enhance: Action Plan

  36. Action Plan

  37. Potential Findings

  38. Importance of a Manual • Comply with Regulations • Revise annually • and track updates Accuracy Updating Availability Managing • Access by Staff • Organized

  39. Creating a Policies and Procedures Manual

  40. Policies and Procedures Manual

  41. Live Demonstration

  42. What Have We Learned?

  43. Contact Information • We appreciate your feedback and comments • Michael Cagle206-615-2586206-607-1664 – faxMichael.Cagle@ed.gov • Holly Langer-Evans • 617 289-0136 617-289-0167-fax • Holly.Langer-Evans@ed.gov

  44. QUESTIONS?

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