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PEIMS Submission 4. Extended Year PEIMS Information By Candy Haymes & Karen Perry. Click to advance Press ESC at any time to exit. AKA…Extended Year Submission. Who needs to submit? What needs to be submitted? When should I submit? How do I submit? Why should I submit?.

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PEIMS Submission 4

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Peims submission 4

PEIMS Submission 4

Extended Year PEIMS Information

By Candy Haymes & Karen Perry

Click to advance

Press ESC at any time to exit


Aka extended year submission

AKA…Extended Year Submission

  • Who needs to submit?

  • What needs to be submitted?

  • When should I submit?

  • How do I submit?

  • Why should I submit?

Remember to click to advance…


Oeyp background

OEYP Background

  • Under Texas Education Code Section 29.082, school districts may apply to TEA for funding of an extended year program for a period not to exceed 30 instructional days to provide academic enrichment for students in K-11 who are unlikely to be promoted to the next grade, or students in Grade 12 who are unlikely to graduate.


Who needs to submit

Who needs to submit?

  • Districts that have served students in:

    • Optional Extended Year Program (OEYP)

      • Students likely not to be promoted

        See bullet 8 in DS on 407 record

      • Students that have failed a specific course (retake)

    • Extended School Year (ESY)

      • Special Education Students

        (ARD recommended)

    • Bilingual/ESL Summer School


Records to submit

Records to Submit

  • 010 – District

  • 020 – Campus

  • 100 – Basic Student Information

  • 101 – Demographic Student Info

  • 105 – Student ID Number Change

  • 407 – Optional Extended year Program

  • 408 – Extended School Year


Records

Records

010 Record- 6 digit County District Number

Related Element Tables

Required Elements

Related Code Table

Example

020 Record – 3 digit Campus(es) Number


Records1

Records

  • 100 Record– Basic Student Info

    • District ID

    • Student ID

    • First, Middle, Last Names – see birth certificate

    • Generation (optional)

    • Crisis Code (if determined by state)


101 record student demographics

101 Record–Student Demographics

  • District ID

  • Student ID

  • Sex

  • Ethnicity

  • Date of Birth

  • Career and Technical – n/a

  • Campus ID of Residence


101 record continued

101 Record continued…

  • Last Date of enrollment-n/a

  • Demo Revision – only if making changes in student info

  • Student Attribution Code – Table 161

  • As of Status

  • Grade Level

  • Migrant

  • Campus ID of Enrollment

  • Campus ID of Accountability


101 record continued1

101 Record continued…

  • Bil/ESL Summer School

    • Indicate only if served according

      • TEC 29.060

      • TAC 89.125

    • Not Regular Summer School

    • LEP Students eligible for K or 1st grade in the coming year


Peims submission 4

  • 101 Record – Student DemographicsSample

Section 3 of Data Standards

Section 4 of Data Standards


Peims submission 4

105 Record – Student ID Number Change

  • Submitted only if changing a student’s ID number (do not use Demo Revision)

  • District ID

  • Student ID

  • Prior Student ID


Peims submission 4

  • 407 Record– OEYP

    • District ID

    • Student ID

    • Campus ID of Enrollment

      • during regular school year or

      • last campus enrolled

    • Grade Level


407 record continued

407 Record continued…

  • 3 Types of OEYP –

    See code table C168 in DS

    1.Extended Day

    • 45 minutes or more after or before regular school day

    • Tutorials during the school day do not qualify


407 record continued1

407 Record continued…

  • Types of OEYP –

    See code table C168 in DS

    2. Extended Week

    • Saturdays or other non regular school days within the school year

      3. Extended Year

    • Summer or intercession


Peims submission 4

407 Record continued…

  • Number of Days taught-

    • 30 day maximum

  • Total Days Absent


Peims submission 4

407 Record cont…

  • Total Eligible Days Present

    • Extended Day –

      • Aggregate times 45 minutes or greater

      • Divide aggregated minutes by 60 to = hours

      • 4 hours = 1 day

      • Report days in whole numbers – NOTE: Round down if not even


Peims submission 4

407 Record cont…

  • Total Eligible Days Present

    • Extended Week –

      • 4 hour or more a day = 1 day

      • 2 to less than 4 hours a day = ½ day

      • Less than 2 hours may not be counted

      • More than 4 hours a day sessions may NOT be aggregated


Peims submission 4

407 Record cont…

  • Total Eligible Days Present

    • Extended Year –

      • 4 hour or more a day = 1 day

      • 2 to less than 4 hours a day = ½ day

      • Less than 2 hours may NOT be counted

      • More than 4 hours a day sessions may NOT be aggregated


Peims submission 4

  • 407 Record cont…

    • Local Student Id

    • OEYP Promotion Retention Code


Peims submission 4

407 Record

  • Funding for OEYP is dependent on PEIMS Submission 4 data

  • Reporting fewer students than grant application may cause district to give money back to the state

  • OEYP Information: http://ritter.tea.state.tx.us/opge/formfund/oeyp/


407 record sample

407 Record Sample


407 record bullet examples

407 Record Bullet examples

  • Number of Days taught must be less than or equal to 30 and can be different for every student.

  • A district’s OEYP funding is based on 10% of the district’s at-risk population in grades K-12, as reported in PEIMS.


Peims submission 4

408 Record – ESY

  • Special Education Students as determined by ARD

  • Mainstream not eligible for funding, but district may serve student w/o funding

  • District ID

  • Student ID

  • Campus ID of Enrollment

  • Grade


408 record esy

408 Record– ESY

  • Instruction Setting –

    00 for Speech

  • Total ESY Contact Hours

    • Report in 30 min. increments

    • Less than 30 min are not reported


408 record sample

408 Record Sample


408 record bullet samples

408 Record Bullet Samples

  • Each ESY student must be recommended for the service by the ARD committee.

  • Mainstream is ineligible for ESY state funding, but they may still be served.


Summary review what needs to be submitted

Summary/Review … What needs to be submitted?

  • OEYP Data

  • ESY Data

  • Bil/ESL Summer School Data


When do i submit

When do I submit?

  • After OEPY & ESY service is complete

  • EDIT+ is already open for sending files

  • ESC can start accepting files -Aug 10th

  • Manual PIDS due to ESC – Aug 19th

  • Files due to ESC – Sept 2rd

  • Resubmissionfile due to ESC –Sept 30th


How do i submit

How do I submit?

  • Use EDIT+

    The Process

    • Extract data from software

    • Log in to EDIT+ in correct collection

      (NOTE: must have a TEASE ID)

    • Send data through EDIT+

    • Check PIDs, Edits, & Reports

    • Make adjustments/corrections as needed-in software

    • Send corrected data through EDIT+

    • Repeat steps 4-6 as needed


How do i submit cont

How do I submit? (cont.)

  • Use EDIT+

    6. Click “Complete” when data is correct.

    • ESC will review/compare data to prior years

    • ESC will notify district to get “SAF”

      9. District does Superintendent Approval Form (SAF)

      10. ESC will “Accept” file

      11. District determines if resubmission is needed.


Edit sample

EDIT+ Sample

  • 1

  • 2

  • 3


Edit reports

EDIT+ Reports

Report Explanations


Peims submission 4

This report shows a roster of all students who participated in the Bilingual/ESL Summer School program, as indicated by the BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is set to '1' on the 101 record.


Peims submission 4

407 Context Edits

Data Standards

Section 5


Oeyp reports in edit

OEYP Reports in EDIT+

  • PRFED001

    OEYP Detail Report by Program Type


Oeyp reports in edit1

OEYP Reports in EDIT+

  • PRFED004

    OEYP Program Summary by Program Type


Oeyp reports in edit2

OEYP Reports in EDIT+

  • PRFED007

    OEYP Promotions/ Retentions by Grade


Peims submission 4

408 Context Edits-

Data Standards

Section 5


Peims submission 4

  • PRFED002 ESY Services Roster


Peims submission 4

ESY Reports in EDIT+

  • PRFED003

    ESY Services by Instructional Setting


Peims submission 4

ESY Reports in EDIT+

  • PRFED005

    ESY Services Summary by Instructional Setting


Why submit extended year

Why submit Extended Year?

  • Extended year data is used to:

    Calculate ESY funding

    Calculate BIL/ESL summer school funding

    • Teaching Units= # of students/18 and round up

      Monitor special programs

      Perform desk audits


Why to submit cont

WHY to submit (cont.)

  • OEYP funding

    • Local education agencies (LEAs) will be eligible for funding if at least 40 percent of their students in K-12 are reported as economically disadvantaged


Why to submit

WHY to submit

  • OEYP funding

    • See TEA OEYP site below for more information:

      • Allocations

      • Critical Dates

      • List of Ineligible Districts

      • Join List Serve

      • Background

    • http://www.tea.state.tx.us/opge/formfund/oeyp/


Why to submit1

WHY to submit

  • OEYP Funding

  • TEA site for eGrants Information

    • http://burleson.tea.state.tx.us/GrantOpportunities/forms/#egrants


Oeyp allocations update

OEYP Allocations Update

  • 10% of the LEA’s at-risk in K-12 as reported to PEIMS will be used for determining the maximum entitlement

  • A per-pupil amount will be determined by dividing the total 10 % at-risk population K-12 of the eligible LEAs into the total funding allocation for the OEYP


Oeyp allocations update1

OEYP Allocations Update

  • OEYP funds not requested by school districts will be reallocated to LEAs with 50 % or more economically disadvantaged students in K-12.


Oeyp reallocations

OEYP Reallocations

  • For reallocation, a new per-pupil amount will be determined by dividing the total 10 % at-risk K-12 population of participating LEAs with 50% or more economically disadvantaged students into the amount of funds to be reallocated.

  • The amount of reallocated funds divided by the per-pupil amount used for figuring the LEA’s original tentative entitlement will determine the number of additional students above the LEA’s original 10% at-risk population that must be served due to reallocated funds.


2010 11

2010-11

  • No OEYP funding

  • http://ritter.tea.state.tx.us/taa/stateinit071310.html


Wrap up for extended year peims

Wrap up for Extended Year PEIMS

  • Now you should be up to date and informed

  • Questions

    • Phone – (806) 281-5742

    • Email

      • [email protected] & [email protected]


Evaluation

Evaluation

  • Follow the link below to complete the online evaluation!

  • Evaluation link

  • Thank you!


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