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PEIMS For New PEIMS Personnel

PEIMS For New PEIMS Personnel. NANCY DUNNAM REGION 18 EDUCATION SERVICE CENTER. PEIMS for New PEIMS Personnel Objective: To provide an overview of the PEIMS reporting process. . AGENDA. The Big Picture Tools for Data Submission Required Records File Layouts Data Verification

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PEIMS For New PEIMS Personnel

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  1. PEIMS For New PEIMS Personnel NANCY DUNNAM REGION 18 EDUCATION SERVICE CENTER

  2. PEIMS for New PEIMS PersonnelObjective:To provide an overview of the PEIMS reporting process.

  3. AGENDA • The Big Picture • Tools for Data Submission • Required Records • File Layouts • Data Verification • PID Checks/Unique ID (UID) • TEA Edit+/TEASE/TEAL • TEA Reports • The Future

  4. The Big Picture! • PEIMS History and Background • Acronym for the Public Education Information Management System • 68th Legislature in 1984 - House Bill 72 along with other initiatives such as No Pass, No Play Rule, the short-lived Teacher Career Ladder, ended the social promotion of students, and tried to lower the student-to-teacher ratio • First staff and budget data in 1987-88 & Student data in 1989-90 • Commissioner Meno created 2 committees in 1991 to oversee, coordinate, monitor and assess PEIMS activities • The Policy Committee on Public Education Information or PCPEI • The Information Task Force known as ITF

  5. The PEIMS Data Collection Fall submission consist of budget, staff, organization, student enrollment and leaver data Midyear data consists of actual audited financial data from the previous school year Summer collection consists of student attendance, teacher and course data, course completion, discipline, restraint, and Title I-Part A data Extended year collection consists of Bilingual/ESL Summer School program data, flexible attendance data, and extended school year program data known as ESY data

  6. The Development Cycle (PEIMS Collects Data for TEA, State, and Federal Reporting) Requestors provide legal justification for a new data collection PEIMS staff find the most efficient, non-disruptive and cost-effective way to collect the new data and submit to ITF ITF reviews proposals, prepares a cost/benefit analysis and recommend appropriate action to the PCPEI PCPEI reviews the ITF proposal and if approved, PCPEI recommends action to the Commissioner of Education Following approval from the PCPEI and the Commissioner, the PEIMS staff updates the Preliminary PEIMS Data Standards for next school year Entire process takes approximately 2 years ITF performs a Sunset Review Process on the data at least every 3 years

  7. NOVEMBER 15 JANUARY 17 JUNE 13 CHAPTER 1

  8. TOOL #1! QualityData Sources The Rules PEIMS Data Standards Financial Accountability Resource Guide Student Attendance Accounting Handbook TEC Chapter 37 AskTED Accountability Manual (AEIS) PID (Personal Identification System) Texas Administration Code Texas Education Code Understanding the Driving Force TxEIS Human Resources TxEIS Finance TxEIS Student Attendance & Special Program Participation TxEIS Special Ed Management System Finance 30, 32, 33 Organization 10, 11, 20 Staff 40, 43, 45, 50, 55, 60, 90, 305 Student 100,101,105,110,163,169,170, 203 400, 405, 410, 415,4 25, 435, 461 407, 408, 500, 505, 510 Quality Data Extracts to PEIMS Course Section 300

  9. Edit Plus Reports • Standard • Special • Turnaround Districts send their data to EDIT+ to collect and validate When “Good” they APPROVE their submission Organization Data ESCs review district’s submission When “Good” they send to TEA TEA collectsdata& develops products to support legislature and districts School districts collect & report in their software Ex: TxEIS Financial Data Staff Data Student Data ESC 18 assists districts with collecting and verifying data BEFORE submitting data to Edit+ (Includes Various Training Sessions) • Fall SNAPSHOT Collection: Budget, staff, student October snapshot data for: • Title 1 Entitlements • AEIS Profiles • Student retention Reports • Desk Audits • State/Federal Reporting • Midyear Collection: Prior year audited expenditures for: • Legislative Reporting • Monitoring Program Expenditures • Financial Desk Audits • Summer Collection: Student data for: • FSP Allotments to Schools • Student Performance Reports • Program Evaluation • Performing Desk Audits • State/Federal Reporting • Extended Year Collection: • Optional Extended Year (OEYP) and Extended Year (EYS) data for: • EYS Funding Allocations • Desk Audits • Program Evaluation Public Education Information Management System Tool #2 Understanding the Process

  10. TOOL #3 HELP! Shared Service Arrangements and PEIMS Resources

  11. IMPORTANT URLs! http://www.esc18.net ESC18’s Information Systems/PEIMS http://www.tea.state.tx.us A-Z Index TEA’s AskTED District Directory TEA’s Financial Resources TEA’s PEIMS Customer Support and Training Material (Data Standards, Student Attendance Accounting, TEASE, & Edit+) TEA’s To the Admin Addressed: TREx (Texas Record Exchange) http://ritter.tea.state.tx.us/announce/staff/ TEA Directory

  12. http://www.tea.state.tx.us

  13. Edit+/TEASE Update and Access User materials and setup http://www.tea.state.tx.us/index4.aspx?id=6553 TEA Directory 512… AARs 463-9087State Funding 463-8994 AskTED 463-9117 TEASE 463-9800/463-9117 Attendance/Audits 463-9095 Finance 463-9095 Data Queries 463-9234 Discipline 463-2395 PRS 463-9574 Pre-K 463-9501 http://ritter.tea.state.tx.us/announce/staff/

  14. PEIMS EDIT+

  15. Tool #3 PEOPLE RESOURCES REGION 18 WILL BE THERE FOR YOU DURING YOUR PROZAC MOMENTS! Nancy Dunnamndunnam@esc18.net(Business & Student) Christina Arandacaranda@esc18.net(Business) Melinda Arguellomarguello@esc18.net(Business) David Taylordctaylor@esc18.net(Student) Rhonda King rking@esc18.net(Student)

  16. TOOL #4Accurate Data Financial Records TEA Editor & Reports+ Staff Data PID Check Student Data Verify Your Data - Check PID - Check Reports

  17. EnrollmentEthnicity, Transfers, Econ. Disadv., TRex Do you swear to tell the truth? PEIMS IMPACTS ACCOUNTABILITY AND FUNDING Perhaps Class Schedule CTE Coding, SBEC, Service IDs ADAPRS, Homebound, No Shows, FUNDING! BehaviorSp Ed ISS & OSS, CTE 6 day rule, Safe Schools Grade Reporting Transcripts, Course Completions Programs LEP, SpEd, PRS, GT, At Risk, Homeless Withdrawals Graduates, Completers, Continuers, Leavers, Under Reported, Dual Enrollment

  18. Are discipline infractions coded based on PEIMS Data Standards and Chapter 37 requirements? Who is responsible for verifying data before it is submitted to PEIMS? • Are leavers coded correctly • Do your PEIMS CTE and LEP students match test answer documents or are numerous students absent on test day?

  19. Before finalizing your PEIMS … VERIFY YOUR DATA!

  20. TOOL #5 SAAH

  21. TEXAS EDUCATION AGENCY 2013-2014 PUBLIC EDUCATION INFORMATIONMANAGEMENT SYSTEM DATA STANDARDS

  22. TEA Data Standards • PEIMS Data Standards • Divided by Sections • Section 1 - Submission Responsibilities • Section 2 - Submission Requirements • Section 3 - Description of Data Elements • Section 4 - Description of Codes • Section 5 - Edits • Appendix A-I

  23. TEA Data Standards Appendix H – Early Notice Appendix I - XML

  24. 102 NEW CHAPTER 1

  25. NOVEMBER 15 JANUARY 17 JUNE 13 CHAPTER 1

  26. SUBMISSION 1 - Fall Record Types Submitted Organization Finance - Budget Staff Student - Enrollment on “As Of Date” (last Friday in October) Leaver Data Submitted in November

  27. Organization Records for Submission 1 • 010 - District • 011 - Shared Services Arrangement • 020 - Campus

  28. 011 Record Shared Services Arrangement

  29. Shared Service Arrangements and PEIMS Resources

  30. FinanceRecords for Submission 1 030 - Budget

  31. TEA School Finance Website Financial Accountability Resource Guide (FARG) Ex: 162-53-6411-00-892-4-99

  32. Staff Records for Submission 1 • 040 - Basic Information Input • 043 - Demographic • 050 - Employment - Payroll Summary • 055 - Contracted Instructional Staff • 060 - Employment - Payroll Accounting • 090 – Responsibility

  33. Student Records For Submission 1 • 100 - Identification • 101 - Demographic • 102 – Demographic 2 • 110 - Enrollment • 160 - Title 1, Part A Program • 163 - Special Education Program • 169 - Career and Technology Program • 170 - Career and Technology Course • 203 - School Leaver (graduates and dropouts)

  34. PET file submissions should begin the 3rd week of school • The PEIMS As Of Date is October 25, 2013 • The School-Start Window is between the first day of school and the last Friday in September and is the day that students served in the prior year must return to school to not be considered leavers • Once a district has completed its final summer submission, one • additional PET submission is required • The 2013-2014 Texas Education Data Standards (TEDS) are available

  35. SUBMISSION 2 - Mid-Year • (Data from the Prior School Year) • Organization • Prior Year SSAs • (Shared Service Arrangements) • Finance - Audited Actual • SSAs Actual Expenditures Submitted in January

  36. SUBMISSION 3 – Summer • Organization • Student – Attendance Data (400 and 500 records) • Course Section - 300 • Staff • 040, 043, 045, 050 Basic Staff Records • 305 – Teacher Class Assignment • 010, 020 District/Campus Submitted in June

  37. Verify Data • Superintendent’s / Principal’s Report! • Comparison of Prior Year and Current Year Data – Give to Supt & Business Manager!

  38. SUBMISSION 4 - Extended Year • Data from the Prior School Year • Organization • Student eligible summer program attendance such as summer dual credit courses and extended school year special education services

  39. PEIMS EDIT+ • PEIMS Data Collection and Submission Process • Logging in to EDIT+, TEASE and TEAL • Sending Data: PEIMS, PID, and QA Edits • Using Collection Status Information • Viewing Error Reports • EDIT+ Reports • Revalidate Data • Retrieve Data • PID Search

  40. TEA format file is created from district’s student system PEIMS Data Collection Process Edit file is validated Is it fatal free

  41. Enter https://seguin.tea.state.tx.us/apps/logon.asp. • Logging in to EDIT+: • System security for EDIT+ is managed by the Texas Education Agency Security Environment (TEASE). • Start the application by accessing the TEASE logon page and entering your TEA assigned Username and Password. • Select the Continue button.

  42. TEA is moving its security from TEASE to a new security system call TEAL They both provide a single-sign-on to numerous TEA applications • Over time, all TEA applications will migrate from TEASE to TEAL • EDIT+ is eventually going to be replaced by the Texas Student Data System (TSDS), accessed through TEAL • Therefore, users must link their TEASE account to TEAL

  43. Delete old TEASE account from prior district • Print Access Request Form from TEA’s website under the PEIMS – EDIT+ application • Complete ALL REQUIRED information on the form • Insure the PEIMS EDIT+ Administrator has entered the applicant’s profile into EDIT+ • The applicant and their supervisor must sign the form • Fax the completed and signed form to 512-463-9330 • Once approved, the applicant will receive an email from TEA with their log on credentials

  44. To access the Texas Student Data System, users must create a TEAL account and link their TEASE account to it. Go to: https://pryor.tea.state.tx.us/ Click on the “Request New User Account”

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