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U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO C

U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO Engineer. R4 ERFO Presentation. Steps to educating refuges Experiences with refuges Pros and Cons about what worked

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U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO C

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  1. U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO Engineer

  2. R4 ERFO Presentation • Steps to educating refuges • Experiences with refuges • Pros and Cons about what worked • R4 ways to streamline ERFO process

  3. ERFO Education • First Step: Explaining ERFO to refuges • Documentation • Reimbursement process • Close-out procedures • Second Step: Education process • E-mail with instructions • ERFO manuals • On-site training process

  4. ERFO Education cont. • Third Step: Documentation • Emphasis on pictures • Damage Survey Reports (DSR) • Utilizing EFLHD ERFO teams • Fourth Step: Close Out Process • Final Inspection

  5. Notification Process • Refuges call/e-mail FWS ERFO Personnel • Regional Office: • Assess damages • Coordinate with EFLHD • Regional Office submits Notice of Intent Letter (NOI)

  6. Limited Funding Availibility • Limited Refuge System funds • Usually request a special appropriation • What is Eligible? (A common question) • Public roads • Public Bridges • Designated National Trails

  7. When Disaster Strikes • Initiate Emergency Repairs • Restore essential traffic • Protect remaining facilities • Prevent additional damage

  8. ERFO Emergency Repairs • Action taken within 2 months of accessibility to damaged site: • Developed Incident Management Teams • Used limited Refuges funds • Opened roads to Public • Documented damages pictorially

  9. When Disaster Strikes • Maintain eligibility for reimbursement • Keep records (material costs) • time sheets (labor costs) • equipment hours • TAKE PICTURES!!!

  10. ERFO Permanent Repairs • Action taken within 2 years of accessibility to damaged site: • Used Refuge Roads funds: • Conduct scoping trips • Begin project design • ERFO damages over $500K • Request EFLHD assistance

  11. Close Out Process • Provide documentation to support DSRs • Develop a Refuge Close Out Schedule • Conduct final inspection

  12. R4 Future Improvements to ERFO Process • Utilizing SAMMS to capture damages • Develop R4 Web page • Documentation Examples • ERFO “Quick Reference” Link • ERFO Training for Refuge Staff • Provided by EFLHD

  13. DSR Example

  14. Questions and Answers

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