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Industry Training Register

Industry Training Register. Context and opportunities. A changed environment. Minister of Finance, 26 November 2009 ‘… we are already borrowing an average $250 million a week, every week, over the next four years….’ ‘…finding savings in existing spending will be critical….’

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Industry Training Register

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  1. Industry Training Register Context and opportunities

  2. A changed environment Minister of Finance, 26 November 2009 ‘…we are already borrowing an average $250 million a week, every week, over the next four years….’ ‘…finding savings in existing spending will be critical….’ NZ Treasury, 15 December 2009 ‘…net debt is expected to rise from $17.1 billion (9.5% of GDP) at 30 June 2009 to $64.9 billion (29.0% of GDP) at 30 June 2014’

  3. TES - key messages TEC expects providers and ITOs to respond to TES priorities and student demand Responsiveness will be measured through key performance indicators Funding will move from low performing to high performing providers and ITOs

  4. Responding to the new environment • Benchmarking of ITOs • ITP benchmarking - return of $30 saved for every $1 spent • Electronic submission of PM-18 • Simplified system • Reduce transactional processing • Automated validation and approvals • Shared services • Opportunity to rationalise SMS systems and move to shared back-office functions

  5. Responding to the new environment • Necessary ‘enabler’ • Enhancing confidence in the data • Critical for • Introducing an element of performance funding • Strengthening the recognition function • Reporting of information publicly

  6. Part of the TEC’s response • Industry Training Register • Benefits for ITOs • How the ITR will work • Options for ITOs • Next steps

  7. ITR – benefits for ITOs • Send trainee event data as you process it • Send achievement data once (to NZQA) • Data is validated when received by TEC • ITOs are the custodians of their own data • can view and update their own data held at TEC • Reduce the time taken now to extract, validate and send data to TEC • Access to timely aggregated information for improved decision making

  8. How the ITR will work

  9. How the ITR will work

  10. How the ITR will work • Enter a trainee event into your SMS system • Your SMS system automatically sends some events to the TEC (not Achievement events which you will send to NZQA) • The ITR system validates the data and sends a message back your SMS system • The event is either accepted or rejected for you to correct and resend • Within moments, you could view this data on the ITR website • By the next day you would also see the Achievement data obtained by the TEC from NZQA

  11. How the ITR will work • You can run reports and queries at any time to drill down into the data to answer questions • How our trainees progressing? • How are we going compared to our plan? • How are we doing compared to others? • How did the TEC calculate our funding?

  12. Options for ITOs • Do nothing • Will not be able to communicate electronically with TEC – old file formats will not be supported • Could enter records and obtain reports/information through web interface to TEC • Get your current SMS system updated • Retain your current SMS system and get it changed to align with TEC new strategies, operational requirements and the ITR system

  13. Options for ITOs • Cluster with other ITOs and use the same system installed at each organisation • Only need systems changes applied once for all ITOs in the cluster • SMS possibly personalised for each organisation • Means that the costs of any system changes could be shared amongst the cluster • Because you have your own installation of that system you still incur operating costs for the system

  14. Options for ITOs • Cluster together with other ITOs and share back office functions including one installation of a SMS system • Only need systems changes applied once for all ITOs in the cluster • Common processes, systems and tools • Share setup and implementation costs • Share ongoing operating costs

  15. Options for ITOs • Cluster together with other ITOs and share back office functions including a hosted SMS system • Software as a Service model offered by vendors of SMS systems • No system changes need be incurred by ITOs • Only need systems changes applied once by the vendor – costs could be recovered in the fee charged to ITOs • Common processes, systems and tools • Share ongoing operating costs

  16. How the TEC can support ITOs Sector Leadership funding for 2010 • Joint approach to enabling and supporting ITOs in their leadership role $380,000 allocated • To facilitate ITOs to make changes to information systems that will be consistent with the planned Industry Training Register (ITR). • Clusters of 10 or more ITOs will be funded to work with a CRM vendor to develop shared back office functions.

  17. Next steps - ITOs • identify SMS cluster partners • submit Sector Leadership funding confirmation of intent by 21 January 2010

  18. Next steps - TEC • explore the implications of the recent survey (52 of 58 received) • continue interagency work • continue design work and initial ‘build’ • identify changes for SMS vendors • keep you informed via ITO updates

  19. Fin

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