ERP System Go-Live Preparation
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ERP System Go-Live Preparation. 1 January 2014. Production DB preparation. Production DB preparation. Production DB preparation. Go-Live Support arrangement. Pak Hary Toto. Kupang. Pak Frans. Mr Sean. Scope: Sales & Distribution. Ratu Plaza. Pak Harjanto Pak Arik Toto.

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Erp system go live preparation

  • ERP System Go-Live Preparation

  • 1 January 2014


Erp system go live preparation

Production DB preparation


Erp system go live preparation

Production DB preparation


Erp system go live preparation

Production DB preparation


Go live support arrangement

Go-Live Support arrangement

Pak Hary

Toto

Kupang

Pak Frans

Mr Sean

Scope: Sales & Distribution

Ratu Plaza

Pak Harjanto

Pak Arik

Toto

Pak Arik / Pak Andi / Pak Daman / Pak Ilham

F/G Warehouse

Mr Ryan / Mr Issac

Online WH starting 1 Jan

1. Sentul (L)

2. Goro MP4 (L)

3. Cilegon (R)

4. Gresik (R)

5. Driyorejo (S)

Scope: All Modules in all areas

Menara BCA

Pak Robby, Ms Cece and Bu Leny for Finance & Acc at Menara BCA

Offline WH until 17 Jan

1. Marunda (R)

2. Buduran (S)

3. Medan (R)

4. Ciwandan (R)

5. Semarang (S)

Contact information:

47 support  Telp: 021-23586664 ext 147 (Pak Daman)

IT Support  Pak Sunu / Pak Apilion: 08121808908 / 081288972007

Skype ID: ryanhan017 : totosugeng ; haryapriyanto ; arikrifai13


List user list

List user list

Each function should check user id and provide user list like this example as reference (in case required)


Supporting document as references

Supporting Document as references


High level process flow of sales

High Level Process flow of Sales

S/C Amendment

cxmt301

P/O

Quotations

axmt360

Customer Application

axmi221

S/C

cxmt300

S/O

cxmt400

D/O

cxmt410

  • Creating Sales Contract, create and confirm by Salesman

  • Creating Delivery Order

  • Create and Confirm by Salesman or Customer

  • Creating Sales Order (source: it can be from S/C and P/O)

  • Create and Confirm by Salesman or Customer

  • Customer Registration on the system

  • Customer Application(by Sales man)->Approval process->Data Center(for Coding)->back to request people for detail info

  • Axm250->axmi221

  • Send Quotation to Customers

  • Response by Salesman, confirm by Manager

  • axmt360

Price Table

axmi140

  • Response by Salesman, Confirm by Manager

S/O Amendment

cxmt801

D/O Amendment

cxmt800


High level process flow of distribution for go live site

High Level Process flow of Distribution for Go-Live Site

Freight Master Data(cpmi001)

  • Print L/N

D/O

cxmt410

Dispatch Mapping

cxmt460

Delivery Schedule

Main Gate Registration

cxmt480

Loading Notice

cxmt610

  • Cxmt610

  • <I : Loading Position>

  • <I : Tare Weight>

  • <I : lot No>

  • <O : L/N>

  • P_flow notice

  • Cxmt460

  • Report to Transportor

  • website

  • Cxmt480

  • <I : Truck>

  • <O : Q-card>

Loading Notice Commit

cxmp220

Delivery Note

cxmt628

Delivery Note Commit

cxmt628

Delivery Check

cxmt490

1.Billing

2.Freight Payment

  • Cxmp220

  • <I : Cement Weight>

  • cxmt628

  • cxmt628(Auto)

  • Cxmt490

  • Payment List to Transporter


Diagram alir proses pengambilan pengeluaran semen

Diagram Alir Proses pengambilan / pengeluaran Semen

  • Sopir / Truck datangmembawaSuratdari Customer untukpengambilan semen yang berisi:

  • Nomor DO

  • NomorPolisi Truck

3.Selesai Muat

cxmp220

4.Print SuratJalan (DN)

cxmt628

2.Print SuratMuat

cxmt610

1.Pendaftaran cxmt480

Pemuatan ke Truck

Sopir akan memperoleh nomor antrian (Card ID)

Dan menunggu untuk dipanggil mendapatkan surat muat dan masuk

  • Setelahantriandidalamcukupmakanomorantrianberikutnyadipanggiluntukmasuk

  • Sopirmenyerahkankartuantrian

  • Petugasmelakukan

  • Buka menu Print SuratMuat

  • Klik Insert

  • ketiknomorantrian di kolom Card ID

  • Klik Accept

  • Masukkanposisi loading

  • Masukkannomor Shift

  • “Untick” kotak Load Weigh Control bilatidakperlutimbangan.

  • Klik Accept

  • Lakukan Print

  • Setelah pemuatan selesai,

  • Satu salinan surat muat diberikan ke Checker Packer dan satu lagi diserahkan kembali ke petugas di loket

  • Lakukan transaksi di cxmp220 untuk selesai muat

  • Jangan lupa catat timbangan (bila diperlukan)

  • PetugasmenerimasuratdariSopir

  • Petugasmelakukanregistrasidengan

  • BukaPendaftaran

  • Kliknomor DO di daftar yang tersedia.

  • Accept

  • Masukkannomorpolisi truck, namasopir, kapasitas truck.

  • Kemudian lakukan transaksi di cxmt 628 untuk print Surat Jalan.

  • Serahkan Surat jalan ke sopir


High level process flow of distribution for non go live site

High Level Process flow of Distribution for Non-Go-Live Site

1

2

Freight Master Data(cpmi001)

Truck

Registration List

(Daily)

Manual

Loading Notice

(Daily)

D/O

cxmt410

Dispatch Mapping

cxmt460

Delivery Schedule

Main Gate Registration

Loading Notice

  • Manual

  • P_flow notice

  • Cxmt460

  • Report to Transportor

  • website

  • Manual

3

4

Manual

Delivery Note

(Daily)

Manual

Delivery Check List

(Daily)

Loading Notice Commit

Delivery Note

Delivery Note Commit

Delivery Check

1.Billing

2.Freight Payment

  • Manual

  • Manual

Non-Go-Live F/G WH site Should provide (1) Daily Truck Registration List, (2) Loading Notice,

(3) Delivery Note and (4) Delivery Check List to office everyday


Recap daily transaction for offline warehouse

Recap daily transaction for Offline Warehouse

  • Non-Go-Live F/G WH site Should provide

  • Daily Truck Registration List, (2) Loading Notice, (3) Delivery Note and

  • Send to Ratu Plaza office everyday


High level process flow of goods transfer between w h

High Level Process flow of Goods Transfer Between W/H

ONE STEPS

Transfer Require

W/H to W/H Transfer

aimt324

Print Out

Approve

aimt324

Posting

aimt324

  • According to the require prepare the Goods and entry transfer order in the system

  • Response by transfer-out W/H keeper

  • When Transfer-in W/H keeper receive Goods check and Posting the order.

  • Print-out your transfer order that created in the system

  • WHO Approved on the paper

End of Transfer


High level process flow of goods transfer between w h1

High Level Process flow of Goods Transfer Between W/H

TWO STEPS

Transfer Require

W/H to W/H Transfer

aimt325

Print Out

Approve

aimt325

Posting

aimt325

  • According to the require prepare the Goods and entry transfer order in the system

  • When Transfer-out W/H keeper issue Goods check and Posting the order.

  • Print-out your transfer order that created in the system

  • WHO Approved on the paper

End of Transfer

Entry Transfer-in

aimt326

Posting

aimt324

  • When Transfer-in W/H keeper receive Goods

  • Query the Transfer-in order

  • Who

  • check and Posting the order.


Erp system go live preparation

High Level Process flow of PR-PO-Good Receiving

PR

apmt420

Approved

(min: Mgr.)

Send to Purchasing

Print-out

  • Print-out your PR that created in the system

  • Submit to your Manager and General Manager for Approval on the printed PR

  • Purchasing Dept (Manager or Designated Designed staff) received original approved PR.

  • Manager or designated Staff do “confirm” on the system based on received PR

  • Allocated PR to Buyer

  • Manager & General Manager Approved on the paper

  • Send the PrIted PR (original hardcopy) to Purchasing Dept

  • PR only created by Supervisor level (apmt420)

  • There are 5 type of PR:

  • 1) Raw Material

  • 2) Spare Part

  • 3) GA Supplies

  • 4) Services

  • 5) Fixed Asset

Auto stock-in

End of GR

Create & Print PO

apmt540

Transfer PR to PO

apmp500

Approved &

Issued PO

PO Good Receive

apmt110

Purchase Stock-in

apmt720

  • Buyer Transfer PR to PO on the ERP system apmp500

  • GR when W/H receive goods.

  • Print out GR Doc. and approval it

  • After GR confirmed , the system will auto stock-in the goods.

  • Create PO on the system

  • Print out PO that created on the system

  • Purchasing Mgr. do confirmation on the system and released PO

  • 14


High level process flow pr processing

High level Process Flow – PR Processing

Next Process

Send to Purchasing

Approved

(min: Mgr.)

Create PR (FPB)

Print-out

  • PR only created by Supervisor level (apmt540)

  • There are 5 type of PR:

  • 1) Raw Material

  • 2) Spare Part

  • 3) GA Supplies

  • 4) Services

  • 5) Fixed Asset

  • Print-out your PR that created in the system

  • Submit to your Manager and General Manager for Approval on the printed PR

  • Manager & General Manager Approved on the paper

  • Send the Printed PO (original hardcopy) to Purchasing Dept

  • Purchasing Dept (Manager or Designated Designed staff) received original approved PR.

  • Manager or designated Staff do “confirm” on the system based on received PR

  • Allocated PR to Buyer

  • Notes:

  • PR can be created later for urgent/emergency case but with Director level approval.

  • PR Raw Material should be created by Warehouse Dept

  • PR Spare part should be created by Warehouse & Production

  • PR non item warehouse should be created by user

  • Item master should be propose by user and key in on the system by Data Centre

PR Approval Level (out of system for phase 1)


Erp system go live preparation

Production

A

CLINKER IN BULK

1503-000001

-memasukkan data berapaQtyMatl yang di Produksiberapa?

STOCK IN

csrt303

FINE COAL

1509-000001

FINE COAL

1509-000001

FUEL FOR KILN

1400-000001

-memasukkan data berapaQtyMatl yang di Konsumsiberapa?

RAW MEAL

1502-000001

ISSUED

FOR CALCINER

FOR KILN BURNER

RAW MEAL

1502-000001

-memasukkan data berapaQty Raw Meal yang di produksiberapa?

STOCK IN

csrt302

-memasukkan data berapaQty Raw Matl yang di konsumsiberapa?

SILICA SAND

0000-000014

CRUSHED LIMESTONE

1500-000001

IRON SAND

0000-000007

CRUSHED CLAY

1501-000001

ISSUED

CRUSHED LIMESTONE

1500-000001

CRUSHED CLAY

1501-000001

-memasukkan data berapaQty LS dan Clay yang di produksiberapa?

STOCK IN

csrt301a / csrt301b

-memasukkan data berapaQtyLSdan Clay yang di produksidanygdikonsumsiberapa?

RIPPED LIMESTONE

0000-000002

RIPPED CLAY

0000-000004

STOCK IN

ISSUED


Erp system go live preparation

Production

NB:

INPUT DATA FOR BROKEN BAG QTY

csrt305

FG: CEMENT PCC - SK BAG 40KG

(INLAND)

1505-000001

FG: CEMENT PCC - MP BAG 40KG

1505-000003

FG: CEMENT PCC - MP BAG 50KG

1505-000004

FG: CEMENT PCC - SK BAG 40KG

(INTER ISLAND)

1505-000002

EMPY BAG PCC 40KG, SAG, WOVEN

0102-000001

CEMENT PCC

1504-000001

FG: CEMENT PCC IN BULK

1505-000010

CEMENT PCC

1504-000001

EMPTY BAG PCC 40KG, SAG, LUAR PULAU, WOVEN

0102-000002

EMPTY BAG PCC 40KG, SAG, MP, KRAFT

0102-000004

CEMENT PCC

1504-000001

EMPTY BAG PCC 50KG, SAG, MP, KRAFT

0102-000005

CEMENT PCC

1504-000001

CEMENT PCC

1504-000001

STOCK IN

csrt304

CLINKER IN BULK

1503-000001

PURCHASED CLINKER

0000-000016

CRUSHED LIMESTONE

1500-000001

NATURAL GYPSUM

0000-000010

TRASS

0000-000013

ISSUED

CLINKER IN BULK

1503-000001

csrt303

STOCK IN

A


Erp system go live preparation

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