SCHEDULE PRODUCTION AND CLASSROOM SCHEDULING. INFORMATION YOU ALWAYS WANTED TO KNOW BUT WERE AFRAID TO ASK!. PRODUCTION PROCESS. Two productions each academic year Spring Summer-Fall. Lets talk definitions and terminology. What is a distribution? What is a priority classroom?
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SCHEDULE PRODUCTION AND CLASSROOM SCHEDULING
INFORMATION YOU ALWAYS WANTED TO KNOW BUT WERE AFRAID TO ASK!
Two productions each academic year
The next slide is an example of a 1st Distribution.
department that has priority of a classroom. This list is located at:
(see handout )
Classes are cross listed when more than one section meets in the same room, same time, same day with the same instructor.
Any verbiage, usually explanatory, that appears in the printed Schedule, or on the public or myIPFW displays of the Schedule.
An example of text is “Signature Of Instructor And Department Chair Required”
Deadline 1 – May 7 – 1st distribution due back to Registrar
Deadline 2 – July 9 – 2nd distribution due back to Registrar
Deadline 3 – September 7 – final proofing
You will receive the 1st Distribution electronically.
The 1st Distribution will include courses offered through the Division of Continuing Studies.
To make changes to the 1st Distribution follow the directions on the 1st distribution memo located at:
Exceptions to the Class Scheduling Pattern must be approved by the Dean/Director of your academic unit and by the Vice Chancellor of Academic Affairs. Otherwise, sections with days and meeting times that deviate from the Class Scheduling Pattern will not be processed.
Production Schedule for Spring 2011
1st Distribution is sent electronically to departments.
Courses from Continuing Studies are included and can be processed
on the same file. (NOTE: NEW THIS Distribution) Sent out: 04/12/10
Departments make changes on the 1st Distribution. Follow the instructions you will find at our website located:
http://www.ipfw.edu/registrar/faculty/schedule.shtml Timeframe: 04/12/10 - 05/07/10
Via email departments send changes to the 1st Distribution to Registrar’s Office:
Arts & Sciences departments to Debi Thorpe-Rodda ([email protected])
All other departments to Lynda McGehee ([email protected])
Due back: 05/07/10
Registrar will forward copies to Continuing Studies for its purposes.
changes requested on the 1st Distribution and continues to include classes offered through the Division of Continuing Studies.
instructions located at: http://www.ipfw.edu/registrar/faculty/schedule.shtml Timeframe: 06/14/10 - 07/09/10
All other departments to Lynda McGehee - [email protected]
Registrar will then forward copies to Continuing Studies.
“I need to reserve a room for a meeting, or I want to see if a room is available to add a section. Where do I go to look for an available room”?
“I want to use KT G46 and it is not available.
Where do I go to see what is scheduled in a room”?
Type SSAMATX in Go To field
Enter optional query criteria:
(a) Building: enter building abbreviation to limit results to a specific building or leave blank to search all buildings
(b) Room: enter room number to limit results to a specific room number or leave blank to search all rooms in the building
(c) Campus: not applicable – leave blank
(d) Days of the week: checkmark days of the week to limit results to specific days of the week or leave blank to search all days of the week
(e) Begin time and end time: Use military time; enter start and end times to limit results to a part of the day or leave blank to search usage all day
(f) Term: not applicable – leave blank
(g) Start date/End date: enter dates to limit results to a specific range of dates or leave blank to search all past, current and future usage (Date format is DD-MON-YYYY.) If query is for the semester, the start date should be the first day of the semester, and the end date should be the last day of the semester.
(h) Subject: enter course subject to limit results to a specific course subject or leave blank to see all sections
(i) Course: enter course number to limit results to a specific course number or leave blank to see all sections
(j) CRN: enter CRN to limit results to a specific CRN or leave blank to see all CRNs
(k) Cross List: enter cross list code to limit results to specific cross listed sections or leave blank to see all sections
(l) Function: enter function code to limit results to a specific special event function or leave blank to see all special events
Click the Execute Query icon (or F8).
Results that match the query criteria will appear. The room is being used for a class if the CRN results are 5 numbers. The room is being used for a special event if the CRN results are an A followed by 4 numbers.
To begin a new query, click the Enter Query icon (or F7) and enter new query criteria.
To add a section