Our Verification Processes Office of Research

1. Our Verification ProcessesOffice of Research ResearchMaster HERDC Publications

2. When we receive your publication at the Office of Research • Publication is marked received by Office of Research (OR) in ResearchMaster (RM) • The publication is checked if it is signed by first named author and the DOR is signed by nominated academic • Coversheet returned if this is not completed • Preliminary duplication check • Check that the article has not been submitted for the HERDC collection previously • Significant date added marking it as possible duplicate • Possible duplicate article retrieved from archives and checked if identical • If not article then continues with remainder verification process. • If article needs further checking it is passed onto independent review • Attached tick sheet is processed and ensure material supplied is complete as indicated

3. All details of information entered into RM checked • Spelling – entire entry including title, keywords • All details – volume, year, ePrints, author order and affiliation • AOU, DOI does it link to document and is correct document, ISBN/ISSN • Is it referreed? • Does it have the editors names, date of conference (and in correct format) • FOR-08 codes 1 marked as primary

4. Remember we can get audited and lose funding • If any details missing send email to author and faculty contact requesting the required information – significant date added to RM • If everything correct – publication provisionally accepted • Tick OR verification • At regular intervals reports are run – publications can be entered more than once (by the same faculty or different faculty) this will enable any duplication to be found

5. Common Entry Questions ResearchMaster HERDC Publication Entry

6. Conference Publications • Conference Papers must be published and available to the public • Conference publication – this is not the same as the title of the paper. If the publication is the same title as the conference please place “Proceedings of …” in the front • Conference date – format 15 – 17 December 2008 if goes over month then 30 September – 2 October 2008 • Publisher – if can not be found the conference organisation can be used • ISBN – not all conferences have this number • Conference Abbreviation – if there is one please supply

7. Conference Publications • If no editor is listed for conference the chairperson can be used please place (chair) behind name • National or International significance • list of attendees, committee members • if stated in preface/intro of the proceedings that they had participants from around the world • Table of contents - if extremely long include first page and page with the paper that will be submitted. • Keynote speakers – can be included if their full papers have been peer reviewed • Proof of Peer Review – conference paper must be full paper is peer reviewed • Posters can not be included in HERDC collection

8. Any Category • Page numbers – if no numbers are listed it is okay to have 1 - … • Book title – please search before creating new (ISBN not title to be used), book chapters please us the 9 digit number • United States of America in full • Author Affiliation – If author is affiliated with another organisation and wish to claim it as a QUT publication the author needs to complete a Statement of Affiliation (Can be Adjunct at the time but must be on HR system) • If unable to attain a copy of the journal don’t forget to check QUT library

9. You can contact RDP team any time with your questions regarding publications Email – researchdata@qut.edu.au Ph ext – 85042 or 82861