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Preparing for CROWN Web

Preparing for CROWN Web. Tom Kysilko, MA Data Manager, Network 11 October 3, 2008. How CMS Gets ESRD Data. A Form-Centered Process. How CMS Gets ESRD Data. A Form-Centered Process. How CMS Gets ESRD Data. A Form-Centered Process. How CMS Gets ESRD Data. A Form-Centered Process.

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Preparing for CROWN Web

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  1. Preparing for CROWN Web Tom Kysilko, MA Data Manager, Network 11 October 3, 2008

  2. How CMS Gets ESRD Data A Form-Centered Process

  3. How CMS Gets ESRD Data A Form-Centered Process

  4. How CMS Gets ESRD Data A Form-Centered Process

  5. How CMS Gets ESRD Data A Form-Centered Process

  6. How CMS Gets ESRD Data A Form-Centered Process

  7. What happens to these forms?

  8. What happens to these forms?

  9. What happens to these forms?

  10. IF … everything goes smoothly

  11. IF … everything goes smoothly

  12. There must be a better way . . .

  13. CROWN Web will . . . • Require data entry by facility staff • Be Web-based • Be patient-centered

  14. CROWN Web will require data entry by facility staff • SYSTEM REQUIREMENTS • Windows XP (SP2) or Windows Vista • Internet Explorer 6 or 7 • Adobe Acrobat Reader 8 or higher • High-speed/broadband Internet connection

  15. CROWN Web will require data entry by facility staff • STAFFING REQUIREMENTS • Understanding of facility’s processes • Computer literacy • Security awareness • Specific CROWN Web training • Time to do the work

  16. CROWN Web will requiredata entry by facility staff • ADMINISTRATIVE REQUIREMENTS • Analyze the facility’s flow of information • … and how it may need to change • Identify who will be CROWN Web users • Specify the roles and responsibilities of users • Designate a Security Administrator

  17. What about Large Dialysis Organizations? • Eventually, all data will be submitted directly from corporate systems – “Batch”. • Initially, only data currently submitted on PARs and CPMs will be submitted via batch. • Initially, 2728s and 2746s will be done through the single-user interface.

  18. Can other facilities use batch transmission? Eventually -- Yes Initially -- No

  19. What about transplant facilities? At least initially, transplant facilities will submit the current paper forms Data will be entered into CROWN Web by Network staff

  20. What about VA facilities? A required data use agreement between CMS and the VA is pending. Until then . . . At least initially, VA facilities will submit the current paper forms Data will be entered into CROWN Web by Network staff

  21. CROWN Web will be Web-based • No software to install (Well, hardly any) • Available anywhere • Reduced risk of inconsistent data • Efficient system updates BUT . . . • Security and privacy are major concerns

  22. CROWN Web will be Web-based • Security and privacy are major concerns • Technology • The Human Factor • Authentication • Importance of the Security Admin • Good Habits

  23. CROWN Web will be patient-centered • “Admission” data will precede forms • Forms will be pre-populated as much as possible • General clinical data will precede CPMs • No more PARs. However . . .

  24. CROWN Web Patient Search

  25. CROWN Web Patient Search

  26. CROWN Web 2728

  27. CROWN Web 2728

  28. Clinical Data in CROWN Web

  29. Clinical Data in CROWN Web

  30. Clinical Data in CROWN Web

  31. Clinical Data in CROWN Web • Clinical measures required on all patients • Clinical measures to be updated monthly

  32. Patient Activity Reports (PARs) to be replaced byPatient Attributes and Related Treatments (PART) • PART is a summary of a facility’s patients • If a patient’s record has received no updates • during a month, check the ‘No Changes’ box • Shortcuts will be provided

  33. Other Tidbits • Facility data will also be in CROWN Web. • Networks will initiate • Facilities will complete and maintain • Includes key personnel • The language of “Events” will be replaced • by the language of “Admits” and “Discharges”

  34. If you take away one thingfrom this presentation . . . Get trained to use CROWN Web

  35. CROWN Web Training Opportunities On-line Learning Management System (LMS) http://www.projectcrownweb.org/Default.asp

  36. CROWN Web Training Opportunities One-day Classroom Training at New Horizons • Edina, MN – January 5, 6, 7 • Wauwatosa, WI – January 5, 6, 7, 8, 9 • Troy, MI -- January 5, 6, 7, 8, 9 • No charge for tuition and meals. • Facilities pay travel expenses. • Limit one person per independent facility. • Limit one person per two LDO facilities. • On-line registration. See Network 11 Web site.

  37. CROWN Web Training Opportunities Live WebEx Teleconferences • Special Training for Security Administrators • October 30, 3:00PM (ET), 2:00PM (CT) • Follow-up Training for All Users • To be scheduled in February and March • Heavy on Q & A • Details to be sent to facilities • and posted on the Network 11 Web site

  38. CROWN Web Calendar • 10/30/2008: Security Administrator Training • 11/17/2008: Alpha 0.4 Testing begins • 11/30/2008: Mass mailing to facilities • 12/1/2008: Facility Training Registration begins • 12/8/2008: Corporate level training for LDOs • 1/5/2009: Last day to submit 2008 data • 1/16/2009: Last day Networks can enter data • 1/17/2009: Data conversion begins • 2/2/2009: CROWN Web release 1.0 • is launched

  39. Data Transition Calendar • 11/5/2008: October PARs due • 11/17/2008: Rosters and Surveys mailed to facilities • 12/3/2008: Completed Surveys due to Network 11 • 12/5/2008: November PARs due • 12/15/2008: Facility Surveys faxed back to facilities • 1/5/2009: Last day to submit 2008 forms and PARs • 1/16/2009: Last day Network 11 can enter data

  40. Questions ? tkysilko@nw11.esrd.net http://www.esrdnet11.org/data/crown_web.asp

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