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The Self-Assessed Electronic Audit

The Self-Assessed Electronic Audit. Why. Why have monitoring ? Section 131 Right to Information Act 2009 (RTI Act) The functions of the Information Commissioner include “monitoring, auditing and reporting on agencies’ compliance” Report to the Parliamentary Committee

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The Self-Assessed Electronic Audit

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  1. The Self-Assessed Electronic Audit

  2. Why • Why have monitoring? • Section 131 Right to Information Act 2009 (RTI Act) • The functions of the Information Commissioner include “monitoring, auditing and reporting on agencies’ compliance” • Report to the Parliamentary Committee • Section 135 Information Privacy Act 2009 (IP Act) • Conduct compliance audits of the privacy principles • Report to the Speaker if considered appropriate • OIC has set up a performance monitoring program

  3. How OIC has a program of monitoring based on risk assessment

  4. What • Self-assessed electronic audit • All compliance obligations listed • Resource for reference • Assists agencies to target areas to improve • Supports agencies to achieve full compliance • Helps agencies obtain the benefits of open data and strong personal information handling systems

  5. What • Self-assessed electronic audit • OIC reports to the Parliamentary Committee for Legal Affairs and Community Safety • Report of electronic audit is tabled in Parliament • Report will identify responding and non-responding agencies • Results are aggregated and individual responses are not reported

  6. Where • The 2010 Parliamentary report • Agency Progress on Right to Information Reforms: Results of self-assessed electronic audit - is published on OIC’s website. • http://oic.qld.gov.au/content/agency-progress-right-information-reforms%E2%80%94results-self-assessed-electronic-audit-completed

  7. What • Key results in 2010 • • Full or partial implementation of 72 percent of the reform obligations

  8. What Key results in 2010 Areas of strength and weakness across topics

  9. What Key results in 2010 Performance in different government sectors

  10. What • Key results in 2010 • There was better implementation when senior governance was active in driving the processes • Agencies identified a need for further training and awareness raising

  11. What • Self-assessed electronic audit – general description • Self-assessment • All the legislative compliance obligations • Lengthy, but can be done efficiently • Once full compliance reported on a question, agencies will not be asked that question again • What does the electronic audit look like?

  12. What The hard copy version of the electronic audit published on the OIC website :-

  13. Where • Electronic Audit - Hard Copy • Available for preview on the OIC website – • Performance Monitoring and Reporting – Tools to assist agencies self assess • Link:- • http://www.oic.qld.gov.au/content/agency-self-assessment-tool

  14. What • Self-assessed electronic audit – 2013 online • The landing page for the online survey looks like this: • Administered by the Government Statistician’s office: a business unit within the state government department, Queensland Treasury and Trade, which co-ordinates the collection of official statistics.

  15. What • Self-assessed electronic audit – 2013 online • The Government Statistician’s office will email a link to the 2013 self-assessed electronic audit to agency contact officers, to be completed on-line. • Questions tailored (skipped) for each agency based on • Type of agency • Threshold questions • Answers to 2010 electronic audit • New agencies, including all government departments and hospital and health services, will be asked all questions relevant to that type of agency.

  16. Self-assessed electronic audit – 2013 online • The on-line survey will be: • Sent to your agency’s contact officer through a link in an email • Issued in the last week of March • Can print out relevant questions at the start. • Responses can be saved as you go. • Due for completion by 22 April 2013

  17. Any questions? • For enquiries regarding the content of the audit, please contact Karen McLeod, Office of the Information Commissioner on 07 3234 7373. • For technical difficulties relating to the completion of the audit, please contact the Government Statistician’s office on 1800 068 587 or email oesr.websurvey@treasury.qld.gov.au. • These PowerPoint slides can be viewed on the Office of the Information Commissioner website at www.oic.qld.gov.au

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