EM Recovery Act Lessons Learned Presenter John Lee EM Recovery Act Program Presented to:

1. EM Recovery Act Lessons Learned PresenterJohn LeeEM Recovery Act Program Presented to: DOE Corporate Operating ExperienceCommittee Spring Webinar May 14, 2013

2. ARRA Program • The American Recovery and Reinvestment Act of 2009 (ARRA) was an economic stimulus package – Feb 2009 by President Barack Obama. • DOE’s Office of Environmental Management (EM) has demonstrated tremendous success in accelerating the environmental cleanup of contaminated facilities and lands across its complex utilizing the nearly $6B in ARRA funds. • The primary objective for ARRA was to save and create jobs almost immediately – EM: Over 11,000 highly-skilled, paid technical jobs in 12 states. • Secondary objectives were to provide temporary relief programs for those most impacted by the recession and invest in infrastructure, education, health, and 'green' energy – EM: Nearly $6 billion dollars in 12 states. • 134 specific cleanup projects/activities initiated at 17 sites across 12 states. • Reduced the footprint of its cleanup operations by 74 percent, exceeding original goal of 40 percent footprint reduction. • Exceeded All of EM ARRA’s Key Performance Metrics (Footprint Reduction, Mill Tailings Disposed, Transuranic/Low Level Waste Disposed, etc.)

3. ARRA Lessons Learned Background • Partially in response to IG investigations and GAO reports, EM reviewed/recommended expansion of its Project Management Lessons Learned (PMLL) Program to capture Lessons Learned (LL) earlier in project life-cycle rather than only at the end. • Initial documents reviewed included Recovery Act Readiness Evaluation (RARE) checklists, formal Project Reviews, Monthly Reports and Information Exchange briefings. • HSS Database architecture and previous work with NNSA and OECM supported use of the database as a corporate system. • EM approved use of Project Management module in HSS database for the entire EM Portfolio, regardless of funding source.

4. Implementing Lessons Learned Program • In 2010, EM-ARRA Program started collecting LL and using PMLL, which resulted in a EM PMLL Guide for all of EM in May/June 2011. • EM-ARRA Program developed user friendly templates (fillable PDF) for the Sites to enter project LL into the HSS database. • EM-ARRA Program proactively collected project LL during the project life-cycle rather than just at closeout. • EM-ARRA Program shared LL during MPRs and collected them in the HSS Database. • All of these actions fostered better communications of LL across the EM Complex.

5. Lessons Learned Information Exchange • In March 2012, EM-ARRA Program conducted, EM ARRA Best Practices and Lessons Learned Workshop at the Waste Management Symposium in Phoenix, AR.The Objectives were to: • Share LL among participants. • Review LL that could be incorporated into the EM Base Program. • Develop a path forward to incorporate the LL gathered. • Gather LL to be incorporated into Congressional Report on EM ARRA LL.

6. Lessons Learned Information Exchange • 66 LL gathered were grouped into the following Categories: • Stakeholders/Regulators (8) • Implementation (37) • Employees (9) • Contracts (12) • EM-ARRA prepared the Report to Congress,Environmental Management Recovery ActProgram Lessons Learnedon November 2012based on the 66 LL collected at theInformation Exchange and the HSS PMLLDatabase.

7. Follow-Up EM ARRA Lessons Learned Objectives • January 2013 – Formed EM ARRA LL Team composed of EM, NNSA, HSS. • Make it as simple/easy as possible for Sites to met DOE-EM LL reporting requirements. • Eliminate duplication of effort as much as practical – enter data once. • Develop LL models/templates and improve LL process. • Provide draft update to ARRA LL Report to Congress by September 2013. • Answer GAO/IG ARRA recommendations/concerns. • Analyze/Trend/Report Recently Submitted EM LL

8. Site Lessons Learned Questionnaire • In March 2013, EM-ARRA developed a Comprehensive Questionnaire that was sent to all EM Sites. • The Questionnaire allowed the EM Sites to: • Assess their Understanding of the PMLL Requirements and Process. • Evaluate the Overall ARRA Experience. • Provide Programmatic Recommendations. • Rate Recently Submitted PMLL.

9. Lessons Learned Questionnaire

10. Lessons Learned Questionnaire - Analysis DRAFT Low High

11. Lessons Learned Questionnaire – Analysis (continued) DRAFT

12. Lessons Learned Questionnaire – Analysis (continued) DRAFT

13. Summary • HSS Database, PM and H&S Modules have successfully enabled sharing of LL across the EM Complex. • LL can and should be captured/shared throughout the project Life Cycle, not just at project conclusion. • EM Base Program has benefited from EM-ARRA LL. • LL is an Interactive Process and Should be Made Easier to Report, Analyze/Trend, and Share/Implement. • Questionnaire format can be used as a method to obtain and validate LL or Lessons-to-be-Learned.