Electronic data management breakthroughs tools for better enrollment management
This presentation is the property of its rightful owner.
Sponsored Links
1 / 37

Electronic Data Management Breakthroughs Tools For Better Enrollment Management PowerPoint PPT Presentation


  • 82 Views
  • Uploaded on
  • Presentation posted in: General

Electronic Data Management Breakthroughs Tools For Better Enrollment Management. Intelligent Character Recognition Electronic Data Downloads Application Data Push Electronic Workflow On-line Application = More Efficiency in the Admissions Process Susan Blake & Joe F. Head

Download Presentation

Electronic Data Management Breakthroughs Tools For Better Enrollment Management

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management BreakthroughsToolsFor Better Enrollment Management

Intelligent Character Recognition

Electronic Data Downloads

Application Data Push

Electronic Workflow

On-line Application

= More Efficiency in the Admissions Process

Susan Blake & Joe F. Head

Kennesaw State University

Electronic Data Management Breakthroughs


What is electronic data

What is Electronic Data?

Information that is Dynamic, Lives, Can Be Technically Manipulated and Communicated:

Digital content that can be reproduced, altered and quantified without loss of quality

  • In the SIS

  • On the web

  • Through email

  • In imaging (electronic folder)

  • Telecommunications

  • PC Hard Drives and Disks

Electronic Data Management Breakthroughs


Goals of electronic data management

Goals of Electronic Data Management

Improve Customer Service and Office Efficiency

HOW?

“Real Time Handling”

Streamline the admission process

  • Reduce time spent on chasing and building files

  • Provide rapid access simultaneously to networks and information by multiple users (Students and staff)

Electronic Data Management Breakthroughs


Electronic data management strategy

Electronic Data Management Strategy

Develop systems that will constructively capture useful information at the point of generation.

24/7AccessExtractableDelivery

Compatible RelationalSeamless

Electronic Data Management Breakthroughs


Goals of electronic data management1

Goals of Electronic Data Management

Speeds Applicant Information Flow:

  • Accelerates input into student record system

  • Provides automated notices to students

  • Visible and secure to applicant on web

  • Alternative methods to populate fields

  • Provides access for multiple users to increase production

Electronic Data Management Breakthroughs


Electronic data management in action

Electronic Data Management in Action!!

Electronic Data Push Systems

  • Electronic and Hardcopy Applications

    Web Apps

    Paper Apps

  • Electronic Data

    Test Scores, Word Files, Prospect Cards

Electronic Data Management Breakthroughs


Electronic management of applications

Electronic Management of Applications

  • Web application?

    OR

  • Paper application?

Electronic Data Management Breakthroughs


Electronic management of applications1

Electronic Management of Applications

WEB Application

  • KSU uses outside vendor (CollegeNet)

  • We make it a deal

  • CNET ftp’s data file nightly

Electronic Data Management Breakthroughs


Electronic management of applications2

Electronic Management of Applications

Paper Application

  • ICR compatible

  • Higher fee

  • Scanned through Captiva

  • Data file created identical to CNET

    download

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic management of applications3

Electronic Management of Applications

  • Data files from CNET and Captiva imported into data push software (Nolij Transfer)

  • KSU pushes into BANNER

    (currently 6.x)

  • Nolij Transfer performs data matching for prevention of duplicate files

Electronic Data Management Breakthroughs


Electronic management of applications4

Electronic Management of Applications

  • Lists possible matches for comparison by operator

  • User determines new or matched record

  • Search criteria customized for our institution

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic management of applications5

Electronic Management of Applications

  • Suspension rules customizable as well

  • Codes and mapping used are unique to institution

Electronic Data Management Breakthroughs


Electronic management of applications6

Electronic Management of Applications

  • CNET data file sent nightly

  • Pushed into BANNER daily

  • PDF copy dropped into imaging daily

    SO …

  • Applicant can view on web

  • Front office can view in imaging

Electronic Data Management Breakthroughs


Electronic management of applications7

Electronic Management of Applications

Once Data File is Pushed

  • Electronic file moves to DE operator

    via workflow in imaging

  • Operator validates data in SIS

  • Corrects applicant misinformation

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Dual Screen monitors used to view Nolij imaging and SIS Banner

Electronic Data Management Breakthroughs


Electronic management of applications8

Electronic Management of Applications

When Application is Pushed into BANNER:

Email acknowledgement sent to applicant

Electronic Data Management Breakthroughs


Electronic management of applications9

Electronic Management of Applications

Email to applicant directs to web for

status check

Dear Susan:

This is a courtesy message to inform you that your application has been successfully entered into the KSU database. The likelihood of your eligibility can be determined by going to the Freshman Admissions Predictor at https://web1.kennesaw.edu/admissions/predictor/

How To Check Admission Status

Your may use your KSU # - 000****** - - to check the status of your application and documentation. Click on "Check Application Status" at the KSU admissions web page -- www.kennesaw.edu/admissions

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic announcements supplemental tools

Electronic AnnouncementsSupplemental Tools

Phone Master Notification System

Automatic Dialing and Announcing Devices

Automated outbound phone calls

  • Missing documents

  • Visitation dates

  • Added classes during registration

  • Placement testing reminder

  • Orientation reminder

Electronic Data Management Breakthroughs


Electronic management of applications10

Electronic Management of Applications

  • As credentials received, workflow sends

    back to operators

  • Moves on to counselors when necessary

Electronic Data Management Breakthroughs


Electronic management of test scores

Electronic Management of Test Scores

  • SAT/ACT scores received

  • Nolij Transfer - batch mode

  • Adds new

  • Determines matches

  • User reviews matches

  • Run report for decisions

Electronic Data Management Breakthroughs


Electronic management of applications11

Electronic Management of Applications

  • Applicant follows process on web status check

  • Email notifies of decision

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Dear Bethany:

The decision for your application to KSU is now available. This is a courtesy announcement and may be viewed on-line. Please know that an official and more detailed letter will follow this notification.

How To Check Your Admissions Decision Status

When initially viewing your admission decision, we suggest that you view it at a time when your privacy is protected. You may check the status of your application now or in the future by clicking on "Check Application Status" at the KSU web page -- www.kennesaw.edu/admissions

You will need your new KSU # - - 000****** - - to access your record.

If you have been admitted you may find the following websites to be helpful.

Electronic Data Management Breakthroughs


Electronic management of applications12

Electronic Management of Applications

  • Decision Letter pushed into imaging as WORD.doc

  • Document Wizard – Nolij Web

  • Immediately visible to front office

Electronic Data Management Breakthroughs


Electronic management continues

Electronic Management Continues

Beyond The Office of Admissions

Testing

Housing

Health Clinic

Advisement

Orientation

Financial Aid

Registration

Campus email

Web CT

Online Courses

One Card Activation

Electronic Data Management Breakthroughs


Electronic data management breakthroughs

Electronic Data Management Breakthroughs

Vendor Contacts

  • Academic Engine (Virtual Advisor)

    http://www.academicengine.com , [email protected], (510) 251-8713

  • DSI Supplies, Inc. (EBrochure)

    www.datasuppliesinc.com, (770) 449-6300

  • Nolij Corp. (Imaging and Data Push)

    www.nolijcorp.com, [email protected], (888) 818-6654

  • US Netcom (PhoneMaster)

    www.usnetcomcorp.com, (800) 695-7788

Electronic Data Management Breakthroughs


Electronic data management breakthroughs1

Electronic Data Management Breakthroughs

To access this session on the web in a readable or printable form, please visit:

http://www.kennesaw.edu/admissions/professional.html

Or go to ‘About Admissions’ on the KSU Admissions website.

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs tools for better enrollment management

Electronic Data Management Breakthroughs


Electronic data management breakthroughs2

Electronic Data Management Breakthroughs

For Questions Contact:

Joe F. Head - [email protected]

Susan Blake – [email protected]

View or Print this presentation at

http://www.kennesaw.edu/admissions/professional.html

Electronic Data Management Breakthroughs


  • Login