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Verification of Sub-recipient Reported Expenditures

Verification of Sub-recipient Reported Expenditures. Bruce Brown, Program Planner Iowa Department of Public Health May 03, 2010. Program Monitoring at the Bureau of Nutrition and Health Promotion. Supplemental Nutrition Program for Women Infants and Children (WIC)

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Verification of Sub-recipient Reported Expenditures

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  1. Verification of Sub-recipient Reported Expenditures Bruce Brown, Program Planner Iowa Department of Public Health May 03, 2010

  2. Program Monitoring at the Bureau of Nutrition and Health Promotion Supplemental Nutrition Program for Women Infants and Children (WIC) Supplemental Nutrition Assistance Program Education (SNAP-Ed)

  3. 1. Contractor Monitoring, Federal Requirements OMB A 133 Compliance Supplement Title 7 Department of Agriculture Part 3016 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments

  4. 2. Contractor MonitoringFederal – Program Requirements WIC WIC Program Consolidated Federal Regulations 7CFR246 SNAP-Ed Supplemental Nutrition Assistance Program Education Plan Guidance

  5. 3. Contractor Monitoring State and Department Requirements The Iowa Department of General Conditions. Contract specific conditions.

  6. Frequency Each program requires an on-site administrative/fiscal review once every two years. Additional reviews will be done at the specific request of the Department or Contractor

  7. Administrative/Fiscal on-site review tools An administrative review tool has been developed by IDPH program staff and has been approved for use by the awarding agency. Review tools are available in advance to the sub-recipients.

  8. Step #1 Identify the eligible target audience. Assure the program activities are taking place for preapproved eligible participants only. Eligibility is partially determined by income status.

  9. Step # 2 Review sub-recipient’s accounting and fiscal management practices including: • Independent/County Audits • Written policy and procedures manual • Prior administrative/fiscal reviews

  10. Step #3 • Validate time reporting method. • Does the sub-recipient follow the required time reporting methodology? • Is the time reasonable and necessary? • Is the program funding paying for program activities only?

  11. Step 4 Review the documentation. • Is supporting documentation adequate? • Do expenses appear to be reasonable and necessary? • Do expenses appear to be allowable under program requirements?

  12. Exit interview/compliance request. • Review the results with the sub-recipient. Identify any recommendations and requirements for improving the program. Take corrective action when necessary. Document all action in the sub-recipient’s file.

  13. For Additional Information Bruce Brown Iowa Department of Public Health bbrown@idph.state.ia.us 515-281-7094

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