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RBEC REGIONAL RR MEETING: SECURITY

RBEC REGIONAL RR MEETING: SECURITY Andrew Lukach

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RBEC REGIONAL RR MEETING: SECURITY

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  1. RBEC REGIONAL RR MEETING: SECURITY Andrew Lukach Chief, Security Team Bureau of Management 21 April 2008

  2. CONTENTS Safety versus Security Goal of Security Global Security Situation Global Security Action Plan UNDP Strategic Plan Results Based Management Balanced Scorecard Countries at Risk Security Initiatives Discussion

  3. Just to get started… • What is safety? • What is security? • What is the goal of security?

  4. Safety at Work And here are the winners of the competition: SAFETY AT WORK

  5. Safety at Work 7th place

  6. Safety at Work

  7. Safety at Work 6th place

  8. Safety at Work

  9. Safety at Work 5th place

  10. Safety at Work

  11. Safety at Work 4th place

  12. Safety at Work

  13. Safety at Work 3rd place

  14. Safety at Work

  15. Safety at Work 2nd place

  16. Safety at Work

  17. Safety at Work And the WINNER is…..

  18. U.N. Believable

  19. THE GOAL OF SECURITY The goal of security is to enable the effective and efficient conduct of UN activities while ensuring the safety, security and well-being of staff as a high priority.

  20. GLOBAL SECURITY SITUATION • The UN faces a range of threats and risks as a consequence of its role and activities. • Most grave is the menace of international terrorism which has undergone a ‘step change’ in past years. • The UN is a vulnerable target due to its span, accessibility, negative perception, and relatively low level of resources devoted to security. • The effectiveness of Host Country security is variable with UN expectations not understood nor applied. • Need for openness, accessibility, diverse activities has led to multiple locations and dispersion of premises.

  21. GLOBAL SECURITY ACTION PLAN • Resources are limited and subject to competing needs. • Review and initiate action to address vulnerabilities to UN premises in high risk locations. • Proactively engage with Member States to ensure their full responsibility for safety and protection of UN staff and premises, conveying UN expectations , e.g. effective security arrangements, structured liaison, and detailed consultation on threats. • Significantly enhance the preparation and support provided to DOs and SMTs to equip them to conduct their functions.

  22. GLOBAL SECURITY ACTION PLAN • Provide additional resources for critical security functions such as threat and risk analysis and crisis response capability, including handling of mass casualty incidents. • Explore a communications strategy that emphasizes the role of the UN and seeks to balance the current negative perception. • Review the question of single agency locations versus common UN premises, especially in high risk locations.

  23. UNDP STRATEGIC PLANEnterprise Risk Management

  24. UNDP STRATEGIC PLANEnterprise Risk Management

  25. RESULTS BASED MANAGEMENT FUNCTION 16 – Security This function covers activities related to ensuring a safe, secure environment for agency personnel and facilities so that programmes may be planned and implemented effectively. It includes establishing and maintaining policies and systems of security management and accountability, providing an enabling environment for safe programme delivery and contributing to staff safety and security in all locations. Note: the costs included in this function are only those incurred directly by the agency in providing security. Funds relating to agency support to the UN Security management system lie outside the Base Budget.

  26. RESULTS BASED MANAGEMENT Functional Objective: To build an enabling environment for safe programme delivery while ensuring staff safety and security such that fewer staff are detained, injured or killed. This function directly supports outputs 3 and 4 under the enterprise risk management in the UNDP Strategic Plan.

  27. RESULTS BASED MANAGEMENT

  28. RESULTS BASED MANAGEMENT

  29. BALANCED SCORE CARD - RBEC Security Profile: Only Kosovo has Phase III declared country-wide. Three others - Azerbaijan, Georgia & Russian Federation – have regions in Phase III or above. Although all RBEC offices are MOSS-compliant, offices are generally vulnerable due to a lack of stand-off distance located within a central city environment. Important: MOSS compliance ≠ effective physical security

  30. SECURITY INITIATIVES: RBEC 1. Security Staffing: to be increased to 1 IP and 4 GS at a total cost of $373k (centrally funded 2008-2009) • Regional Security Adviser: 1 Full-time • Regional Security Assistant : 1 Full-time • Local Field Security Associate (LFSA): 3 Duty Stations • Status: Global principle agreed by RBEC & BOM Management • Next Steps: Develop TORs, Identify COs and areas of coverage, Recruitment, Dedicated RSA/SFP at HQ

  31. 2. BOM ‘ONE STOP SHOP’ for security-induced relocations and upgrades Let’s take a look at: Before and After

  32. RELOCATE to new premises scenario (as is) Minimum process cycle time from SRA report to start of implementation: 25 weeks (no concurrency assumed ) Maximum process cycle time from SRA report to start of implementation: 45 weeks (no concurrency assumed )

  33. NEW BOM ‘ONE STOP SHOP’ for Security-induced Relocations BOM RELOCATION TASK FORCE Developing comprehensive relocation user guide tools and internal procedures to streamline and fast-track security-induced relocations and security upgrades at current premises. CO RBX BOM ONE STOP SHOP BOM Relocation Task Force Representatives with approval authority BOM/ASD/ST/OPB/OPS/OFA/OLS RBX OBSERVERS

  34. New relocation process Step 1: Search and selection Identify needs 5 - 8 wks 1 - 4 wks 6 – 9 wks Part of process directly impacted by RTF: 6 - 12 wks Relocation Task Force (Coordinate support, review and recommend) Consultant support Systematic communication to relevant partners, including agencies Total: 12 - 21 wks

  35. Work flow for Relocation Task Force web - online document submission and review 4-7 wks 1 - 4 wks 6 - 9 wks Prepare step 1 submission Prepare step 2 submission Step 3: Implement relocation Requestor at CO Review submission for completeness Review submission for completeness Secretary of RTF Max 1 day Max 1 day Review and comment Review and clear Request more info Request more info Members of RTF Max 3 days Max 5 days Recommend Recommend Not approved Approved < $1M Objections No objections Chair of RTF >$1M Max 1 day Max 1 day Recommend Approved Not approved BOM Director Other roles to have various “read only”/viewer rights with access to various parts of website and opportunity to request assistance from RTF helpdesk

  36. INITIATIVES 3. Recent Ideas and Developments to improve the UN Security Management System • Out come of the Report of the Independent Panel – May 2008 • Host Countries: Engage, Sensitize, Communicate Expectations, Share Information • DOs: Selection, Training, Support (DSS & HQs), Clarify Roles • Resources for Security: Crisis Response, Threat & Risk Assessments • MOSS: Refine and Redesign • Premises: Case by case basis, Fast-track approach

  37. DISCUSSION MOSS compliance… DO training… Accountability… Funding for security… DSS services vis-à-vis UNDP services Strategic procurement for security equipment & services Business Continuity Planning SURGE / rapid deployment / office in a box Other topics…

  38. Thank you! Good luck and be SAFE! Andrew Lukach Chief UNDP Security Team & Senior Security Manager andrew.lukach@undp.org

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