IEEE

1. IEEE Jaymin Patel Executive Member G.H.Patel College of Engineering and Technology GCET IEEE SB Mail Id: jayminpatel@ieee.org Mobile: +919601604094

2. The History American Institute of Electrical Engineers ( AIEE) Institute of Radio Engineers (IRE) Institute of Electrical and Electronics Engineers (IEEE) in 1963

3. A non-profit organization, IEEE is the world's leading professional association for the advancement of technology. • The IEEE name was originally an acronym for the Institute of Electrical and Electronics Engineers, Inc. Today, the organization's scope of interest has expanded into so many related fields, that it is simply referred to by the letters I-E-E-E (pronounced Eye-triple-E). What is IEEE

4. The Vision And Mission • Mission Statement IEEE's core purpose is to foster technological innovation and excellence for the benefit of humanity. • Vision Statement IEEE will be essential to the global technical community and to technical professionals everywhere, and be universally recognized for the contributions of technology and of technical professionals in improving global conditions.

5. IEEE : Organization • 23 Standing Committees • Approximately 900 employees

6. Areas IEEE: Regional Structure Sub Sections Chapters Councils Affinity Groups Student Branch Chapters Student Affinity Groups

7. STUDENT BRANCH

8. Definition A Student Branch is a basic operating organizational unit of IEEE constituted by a minimum of twenty (20) IEEE Student members at a particular college, university or technical institute to represent and fulfill the needs of the members and the missions of IEEE. Each Branch shall conduct its activities within the Constitution, IEEE Bylaws, and other rules externally imposed, which by law affect the membership, and activities of the IEEE.

9. Student Branch Formation • Based on the recommendation of the Regional Student Activities Chair a Student Branch formation may be approved by the appropriate Region Director and reported to the MGA Board. • A petition signed by twenty (20) or more Student members and at least three IEEE members above Student grade who are faculty members teaching in IEEE designated fields shall be submitted to the Regional Director. • Information on the educational programs offered in IEEE designated fields at the educational institution shall be completed and submitted to IEEE Student Services. • In certain instances, where there is assurance that formation of the Branch will stimulate additional membership, the Regional Director may approve the petition with fewer than twenty signatures. • The Section Executive Committee shall be informed of the establishment of a Student Branch, Joint Student Branch, and Section Student Branch.

10. Student Branch Counselor • At each Student Branch there shall be a Branch Counselor who shall be an IEEE member teaching in IEEE designated fields. • The appropriate Section Chair based upon the recommendation of the Student members of the Branch, and in accordance with the practices for the establishment of other student organizations at the educational institution involved, shall appoint the Counselor. • The appointment or reappointment shall normally be for two years. • Each Branch Counselor is charged with promoting the welfare of the IEEE at the institution, particularly in matters relating to Student activities.

12. Student Branch Officers

13. Formation of an Executive Body At the ending of the present term, the present executive body should put up elections for the new Executive Body. From the first meeting, do prepare Minutes of it.

14. Officer - Roles & Responsibilities • Branch Counselor • Branch Mentor • SB Chair • SB Secretary • SB Treasurer • SB Vice Chair • Sub Committees • Publicity • Membership Development

15. Induction of new Executive Committee • As the new executive body is elected, their induction is to be done by the previous executive body. • Induction includes- • IEEE in depth (covering all the aspects) • Presenting previous year work and stats. • Explain the roles of the posts in the executive body. • Give their case studies i.e pros and cons of this present term. • Lastly making their reason WHY IEEE more stronger.

16. Planning Phase The both the new and old executive bodies gather together and collectively plan for the coming year. Plan all the new initiatives activities, events, meetings, forums, rewards and recognition, etc. Even prepare a rough budget for the whole year.

17. Membership As the new year commences any SB should go for Membership Drive. Various activities for the drive could be conducted. We should focus maximum on retention of old members. Our prime focus should be achieving 100% retention of members with joining of new members. Membership Drive should be conducted at least twice a year.

18. Retain

19. SB Reporting

20. Documentation & Reporting • Annual Activity Reporting - Online since May 2010 • Deadline – May / 2 months after academic year ends ( Plan & Report) • One time reporting as compared to previous requirements • SBs directly receive funding support from IEEE HQ • AB Rebate / Allotment is based on membership data on 31st December of pervious month • Rebate Includes • $2 per student member (Dec 31) • $ 50 (49 or less member) / $100 ( 50+ members) • Officers will be able to view reports online • Online Student Officer Reporting • SB Account • Treasurer and Counsellor • http://www.ieee.org/membership_services/membership/students/ branch_resources.html

21. Annual Activity Reporting Officer Reporting Sep 1 Rebate Year Documentation & Reporting • Annual Activity Reporting - Online since May 2010 • Deadline – May / 2 months after academic year ends ( Plan & Report) • One time reporting as compared to previous requirements • SBs directly receive funding support from IEEE HQ • AB Rebate / Allotment is based on membership data on 31st December of pervious month • Rebate Includes • $2 per student member (Dec 31) • $ 50 (49 or less member) / $100 ( 50+ members) • Officers will be able to view reports online • Online Student Officer Reporting • SB Account • Treasurer and Counsellor • http://www.ieee.org/membership_services/membership/students/ branch_resources.html

22. Leadership

23. 7 + 1 Attributes of a Leader • Integrity • A person of Character, and Inner Strength. • e.g. walk the talk, ethical, does not compromise his/her values • Guiding Vision • Intuition to know the way and show the way • Purpose driven. Cast vision that inspires • Courage • To do what is right • To admit mistakes & willing to take the blame • Strong Communicator • Translate ideas, visions into words. Body language, tone, metaphors, choice of words. • Emphatic listening (& EQ) • Passion • Believe strongly in the cause! So strong that it influences other to follow • Display of energy and vitality – being contagious • Task Competent • Need to be strong in the field of interest if to be a leader in that field. • i.e. Sportsman, Academic, Scientist, etc. • Servanthood • You work the hardest when you are really leading • Consistency

24. SB Leadership – Dimensions of Action • Membership Development • Membership Retention (Sustainability) • Events for members ( Learning and Development) • Events for growth – beyond the SB ( Mega Events) • Documentation and Reporting • Branch Publicity and Communication • Raise funds

25. SAMPLE KNOWLEDGE POINTS • Mission and Vision • Code of Ethics • Deadlines • Reporting Methods • Membership dues and Half year membership • Checkup and get back if you don’t know something • In general, know about IEEE to talk to a new candidate

26. SB Lifecycle

27. New Execom takes charge • Conducts a preliminary meeting to get introduced and plan goals • Conduct a GB meeting to finalize goals based on inputs from members and forms a plans • Works on inputs and publishes the final action plan for the year • Elect sub committees , and assign tasks. – set expectations and evaluation criteria • Work toward you own goal and target with passion • Help others when and where needed – only to avoid a lapse in activity • Monthly execom meeting for status and follow-up – even during exams and holidays. • Stick to deadlines • Report and Document

28. Evaluate and improve after each event. • Make sure everyone is engaged and the potential of members is used. • Support election of new members. • Train the new execom – to do better than you ! • End of the year evaluation. Check the misses and reasons. Suggest corrective measures and improvements to next execom. • Present the annual report and budget to the general body during official handing over / farewell ceremony. • Make sure that everyone who has worked for the Branch is adequately rewarded and recognized.

29. Event Organizing

30. Technical Managerial Humanitarian Administrative

31. Event Organizing • Plan in advance • 3-6 months in advance • Up to 1 year for Mega events • Have a layered hierarchy • Each sub committee head should focus only on their primary responsibility • Top leadership should have a list of action items and should be following up with the sub heads • Every person on the team should be giving continuous feedback to the people they are reporting to. • The top leader should report to counselor / principal / section. • Maintain minutes of all intermediate meetings and use for follow-up. • Have a final end of event review meeting and create a ‘lessons learned’ document for future volunteers.

32. Event Organizing (cont.) • For inexperienced teams, plan at micro-levels • Help sub heads strategize their areas • Specify micro level action items for each team • Eg • Venue team : have water, glass, glass cover, table cloth, flower, program schedule, etc set up on the dias 1 hour before inauguration starts • Volunteers : have a 1 hour briefing on all important aspects and knowledge points to the entire volunteer team one day before the event • Have an “activity / person / time” list to follow up all activities

33. Get your Money!!!

34. Report Writing

35. Report Writing Tips • Do not write school-level reports • Eg. We had inauguration on day one and xyz spoke first… etc • Remember to include quantifiable information • Venue • Date • Total participants (member / non-member) • Total no of SBs / Colleges • The main highlights – what was different about your event – the goals achieved • Keep it brief and to the point • Include a few photos • Maintain two separate documents along with main report • Total list of all participants with contact details and college information • Final financial statement of the event • * These documents will be highly useful for future reference

36. IEEE STUDENT NETWORK

37. The Working Model of our Network SBN CP IR

38. Student Branch Networking Professional Ethics & Values • Be professional in you behavior • Its ok to have fun. But know your limits • Do not let personal relationships affect professional decisions • Award / Elect the deserving person even if you do not have a positive relationship with that person • Manage professional conflicts diplomatically • There will always be conflicts in professional life • Never aggravate / make personal any conflict • If someone behaves unprofessionally, NEVER retaliate in the same manner. Else there will be no difference between the other person and you • When dealing a situation, always separate the person from the problem Build the Network Training Member Retention Initiation/revival/mentoring for SBs

39. Collaboration Platform Flow of ‘Relevant’ Information One Stop Shop Keeps you aware, connected

40. What should you do Identify your GINI team Join your CP Organize Your Events www.india.r10sac.org

41. Industry Relation Mapping Industry with Academia WorkshopsWebinars Seminars Competitions ContestsTalks Industrial Visits HackathonsInternships

42. Professional Ethics and Values

43. Professional Ethics & Values • Be professional in you behavior • Its ok to have fun. But know your limits • Do not let personal relationships affect professional decisions • Award / Elect the deserving person even if you do not have a positive relationship with that person • Manage professional conflicts diplomatically • There will always be conflicts in professional life • Never aggravate / make personal any conflict • If someone behaves unprofessionally, NEVER retaliate in the same manner. Else there will be no difference between the other person and you • When dealing a situation, always separate the person from the problem

44. Accelerate your plans with IEEE Join the innovators of tomorrow, join IEEE Inspire, Enable, Empower, Engage