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Parish Team Orientation Diocese of Covington ______________

Parish Team Orientation Diocese of Covington ______________. Diocesan Parish Annual Appeal January 23 and 25, 2014. 2014 DPAA Theme. “ Seek first the Kingdom of God ” (Matthew 6:33). 2014 DPAA Important Dates. Tuesday, February 4: Solicitors ’ Reception  

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Parish Team Orientation Diocese of Covington ______________

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  1. Parish Team OrientationDiocese of Covington______________ Diocesan Parish Annual Appeal January 23 and 25, 2014

  2. 2014 DPAA Theme “Seek first the Kingdom of God” (Matthew 6:33)

  3. 2014 DPAA Important Dates Tuesday, February 4: Solicitors’ Reception   Friday, February 14: DPAA Materials delivered to all Parishes Weekend, February 22/23: Pre-Announcement Weekend Weekend, March 1/2: Announcement Weekend- DVD Thursday, March 6: Kick-off Dinner, Cynthiana Monday, March 10: Solicitation Letters mailed Tuesday, March 11: Kick-off Dinner, Erlanger Weekend, March 15/16: Commitment Weekend Weekend, March 29/30: Follow-up Weekend Friday, May 23: Bishop’s/Pastors’ Follow-up Letter Mailed *** Thursday, August 21 : Celebration Event (Location TBD)

  4. What is the DPAA? It is an opportunity for all Catholics in our Diocese to show gratitude to God for His love and mercy in our lives. We show our thanks to God by giving a portion of His gifts in service to our brothers and sisters in Christ.

  5. What is the DPAA? An opportunity to express our unity with one another as Catholics The chance for each of us to share in the responsibility of carrying out the mission of our local Church – to carry out Christ’s work on earth

  6. What is the DPAA? The chance to help our own Parish and to reach beyond Parish boundaries to help others The chance through our sacrifices and giving to bring ourselves into a more spiritual relationship with Christ

  7. What is the DPAA? A chance to spread Christ’s love and hope throughout our Diocese The opportunity to change lives – ours and others

  8. 2014 DPAA Leadership Team Honorary Chair: Most Reverend Roger J. Foys, D.D. Bishop of Covington General Chair: Clare Ruehl, Blessed Sacrament Parish Leadership Gifts Chair: Tim Rawe, St. Therese Parish

  9. 2014 DPAA Leadership Team PRIESTS COMMITTEE: Rev. Gregory J. Bach Rev. Michael E. Comer Rev. Kevin J. Kahmann Very Rev. Douglas J. Lauer, V.F. Rev. Ryan L. Maher Rev. Msgr. William B. Neuhaus, V.F. Very Rev. Gerald L. Reinersman, V.F. Very Rev. Daniel L. Schomaker, S.T.L. Rev. Daniel J. Vogelpohl Rev. Msgr. J. Michael Due, V.G. Ex-officio

  10. 2014 DPAA Handbook Allocations/Budget – Page 7 DPAA Ministries – Page 8 Leadership Gift Clubs – Page 9 Parish Goal Formula – Page 12 Individual Parish Goals – Page 13

  11. 2014 Allocations/Budget Care for Priests - $600,000 Ministry Services - $1,365,000 Service Grants - $240,000 Appeal Expenses - $195,000 2014 TOTAL GOAL - $2,400,000

  12. DPAA Ministries at a Glance Adoptions and Foster Care Parenting Classes Family Counseling Unplanned Pregnancy Counseling Substance Abuse Treatment Support for Widowed and the Divorced

  13. DPAA Ministries at a Glance Student Counseling Care for Retired Priests Nursing and Health Care for Priests Seminarian Education Deacon Formation Vocation Workshops Religious Education in Parishes/Schools

  14. DPAA Ministries at a Glance Catholic Schools Retreat Programs Pro-Life Seminars Campus Ministry Thomas More College Hispanic Ministry

  15. DPAA Ministries at a Glance Shelter for the Homeless Soup Kitchens and Pantries Clothing and Emergency Assistance Medications for the Needy Tuition and Books for Needy Students Residential Care for At-Risk Youth

  16. 2014 Leadership Gift Clubs • $10,000 (and above) - Lux Christi Guild • $5,000 - $9,999 - Bishop’s Society • $2,500 - $4,999 - Mitre Society • $1,500 - $2,499 - Monsignor Society • $1,000 - $1,499 - Crosier Society

  17. 2014 Parish Goal Formula Each Parish is calculated as a percentage of all Parishes using statistics taken from the Parish Annual Financial Report: Parish Sunday/Holy Day Collections Plus all Fundraising Minus the Net Cost of Schools

  18. Parish Goal Formula Please Note: Each amount is averaged over the last three years in order to level off year- to-year variances.

  19. Parish Goal Formula Net costs of schools include: Gross Parish school costs Plus Parish plant costs for schools Less tuition, fees, school fundraising and other sources of support for schools, such as special collections, grants, gifts, adopt-a-student programs, restricted gifts and scholarships.

  20. Parish Goal Formula Step One: Using the above formula, St. Sample Parish results in an amount of $1,000,000.

  21. Parish Goal Formula Step Two: Using the formula to calculate a figure for all Parishes, a total number of $12,000,000 is calculated.

  22. Parish Goal Formula Step Three: St. Sample’s share (Parish Goal) is 1/12th of the total Diocesan Goal for the 2014 DPAA.

  23. Individual Parish Goals See handout for your Parish goal Remember – 100% of all funds collected over your Parish goal will be returned to your Parish for use in Parish ministries, programs, services or projects.

  24. Review 2014 DPAA Printed Materials 2013 Annual Report Poster Dinner Invitation Newsletter

  25. 2013 DPAA Annual Report

  26. 2014 DPAA Poster

  27. 2014 DPAA Dinner Invitation

  28. 2014 Newsletter

  29. 2014 DPAA Video Diocesan Ministries in 2014 Video include: Catholic Charities Mary Rose Mission Priests’ Retirement Fund St. Augustine School, Augusta St. John the Evangelist, Carrollton Office of Catholic Schools

  30. Review 2014 DPAA Calendar February 4: Leadership Solicitors’ Meeting March 6: Kick-off Dinner in Cynthiana March 11: Kick-off Dinner in Erlanger February 22/23: Pre-Announcement Weekend March 1/2: Announcement Weekend - DVD March 15/16: Commitment Weekend March 29/30: Follow-up Weekend

  31. Review 2014 Audit Procedures Materials you will need include: Copies of Gift/Pledge Processing Procedures Green, purple, white and maroon pledge forms White tyvek envelopes addressed to Lock Box Manila envelopes addressed to Stewardship Office Quick Reference Chart Parish Check and Deposit Slip Labels (gray set used for In-Pew envelopes) Labels (white set for thank you/follow-up notes) Parish envelopes

  32. Review Audit Procedures PLEASE NOTE: The procedure for processing all direct mail pledge forms (green forms, purple forms or white forms) and In-Pew envelopes (maroon pledge forms and envelopes) are the same.

  33. Review Audit Procedures Step One: Open and Sort Open each envelope Separate envelopes into categories Cash Checks Pledge Only (no payment, CC, EFT, stock) Other (no gifts, already pledged, matching gifts or gifts with notes to Bishop)

  34. Review Audit Procedures Step Two: Processing Cash Envelopes Envelopes with pledge form and cash Make sure the amount of cash is the same amount as written on pledge form Check pledge form to make sure it is filled out correctly and clearly Fill in any missing information using red pen Follow procedure as described in the handbook

  35. Review Audit Procedures Step Three: Processing Check Envelopes Envelopes w/ a completed pledge form and check Make sure each pledge form is filled out correctly and is legible Confirm that the amount on the check is the same amount as on the pledge form Fill in any missing information using red pen Follow procedure as described in the handbook

  36. Review Audit Procedures Step Four: Pledge Only Envelopes Includes pledges with no payment, credit card gifts, EFT, direct debit gifts or stock pledges Check pledge form to make sure it is filled out correctly and clearly Fill in any missing information using red pen Follow procedure as described in the handbook

  37. Review Audit Procedures Step Five: Processing “Other” Pledge Envelopes Place gray Diocesan ID Label on all ZERO or no gift envelopes, band together and mail to Stewardship Office Band together all “already given” pledge forms and mail to the Stewardship Office

  38. Review Audit Procedures Step Six: Processing List of Donors from the Diocese Check Diocesan reports for accuracy Follow procedure regarding the discarding of labels as described in the handbook

  39. Review Audit Procedures LABELS: Each Parish is provided with two sets of labels. The gray set contains the Diocesan ID number for the constituent listed on the label. The Stewardship Office uses the Diocesan ID Number for recording purposes. Make sure that these labels are affixed to the proper pledge forms. The white set of labels should be used for a second follow-up mailing from the parish and thank you notes.

  40. 2014 Hints for Success DPAA Rebate Program (page 21) Tips for Chairs’ Presentation (page 35) Top Reasons for a Successful Parish DPAA Have a display table with volunteers available to answer questions and assist parishioners with pledge forms on Commitment and Follow-up Weekends

  41. 2014 DPAA Rebate Program Rationale for the Rebate Program includes: Stewardship of the Church: both the Diocese and the Parishes share in the gifts of treasure given to the DPAA to continue the work of the Lord at both the Diocesan and Parish levels. An excellent vehicle for Parishes to secure financial support that is not subject to the Diocesan Cathedraticum.

  42. DPAA Rebate Program How Does the Rebate Program Work? Each Parish has a DPAA dollar goal All Parish goals are mandatory When the total cash received exceeds the Parish’s goal, the Diocesan Stewardship Office processes monthly rebate checks for the Parish. Rebates begin in July 2014 and continue through March 2015.

  43. DPAA Rebate Program How Does a Parish Take Advantage of the Rebate Program? Choose a rebate project or program – something specific – choose carefully – something visible, needed, requested by Parishioners, etc. Do not “meld” DPAA rebate monies into the Parish budget to cover ongoing expenses such as utilities - unless it is absolutely necessary Announce and publicize your Rebate Project or Program

  44. Tips for Chair’s Presentation Check list of “Do’s” … Pray for guidance Review all DPAA materials Remember you are doing God’s work Practice your presentation Make your gift and ask people to join you

  45. Tips for Chair’s Presentation Try not to … Forget to introduce yourself and mention that you have already made your gift Talk about dollars instead of people Suggest formula fundraising – “If everyone would give ten dollars …” Stress one-time gifts instead of pledges

  46. Questions & Answers

  47. Closing Prayer “Lord, hear our prayer as we seek to be good stewards of the many gifts you have given us. Give us wisdom to discern Your will for us, strength to meet the challenge, and the grace to remain committed to You. Help us to use our Time, Talent and Treasure for Your greater honor and glory. In Your name we pray. Amen.”

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