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A good M/E system helps ensure that a project

Designing a Monitoring and Evaluation System for a Rural Travel and Transport Project Michael Bamberger Gender and Development Group The World Bank RTTP Conference Pretoria, South Africa December 2 1999. A good M/E system helps ensure that a project. Is being efficiently implemented

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A good M/E system helps ensure that a project

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  1. Designing a Monitoring and Evaluation System for a Rural Travel and Transport ProjectMichael BambergerGender and Development GroupThe World BankRTTP ConferencePretoria, South AfricaDecember 2 1999

  2. A good M/E system helps ensure that a project • Is being efficiently implemented • Is reaching the intended target groups • Is achieving its intended objectives

  3. A good M/E system will • Monitor the use ofproject inputs • Monitor the effectiveness of the project implementation process • Monitor the production of project outputs • Assess project impacts on the target communities • Assess the effectiveness of project outputs in producing the intended short-term and long-term impacts. • Assess the extent to which these impacts can be attributed to the effects of the project.

  4. An RTT M/E system should • Extract lessons and best practices for the design of future projects • Provide guidelines for the modification of project design • Provide adequate data for the evaluation of program impact

  5. The Basic Monitoring and Evaluation Model

  6. Stages of the project cycle covered by the M/E system • Project planning and inputs • Implementation process • Output • Short and long term impacts • Project sustainability

  7. Project implementation and impacts are also affected by • The organizational and institutional context • The economic and political context • The social and economic characteristics of the communities

  8. Key questions for designing a M/E system • What indicators should be used to measure and monitor each stage of the project? • How should the information be collected? • How to measure quality and effectiveness? • How and when to communicate findings to managers and stakeholders?

  9. Key questions continued…. • How do we assess the benefits and impacts produced by the project? • How to assess whether pilot projects have been successful.

  10. Developing and using indicatorsGood indicators should • Cover all stages of the project cycle • Provide essential information needed to monitor progress, identify problems and assess results • Provide information which can easily be used by managers and policy makers • Be objective and easily measurable • Include the minimum number possible

  11. Planning and inputs Implementation process Outputs Stakeholder groups consulted Funds approved and available Equipment available All community included in planning and implementation Targets set for women representatives Local organizations established at district level Km. Roads constructed/ upgraded Examples of indicators for a feeder road project

  12. Impacts Increased household income Higher proportion of girls attending school Increased agricultural production Wider range of goods available in villages Feeder road indicators page 2

  13. Sustainability Cash payments for road maintenance Community labor for road maintenance Condition of roads 1, 2 and 5 years after construction Feeder road indicators page 3

  14. M/E systems must identify all stakeholders and ensure their information needs are covered. • All community groups affected by the project • Local government agencies • National government agencies • NGOs • International development agencies

  15. Evaluationstudiesandevaluation systems

  16. Individual M/E studies can be conductedeach using the methods best suited to the particular issue being studied

  17. Butto assess the overall progress of aprograminvolving many different activities …. An evaluation system is required

  18. Logical framework analysis [LOGFRAME] Is one of the best methods for setting up a monitoring and evaluation system

  19. LOGFRAMEhelps define the basic assumptions on which the project design and implementation systems are based.

  20. LOGFRAME monitors the following logical sequence of activities……

  21. Ifcertaininputsare used effectivelythencertainoutputswill be producediftheoutputsare producedthencertainimpactswill be achieved

  22. ExampleUsing LOGFRAME to monitor and evaluate the impacts of a feeder road on women

  23. Iffeeder roads are upgradedthenwomen will take more agricultural produce to marketthenhousehold income will increaseand women’s economic status will improve

  24. Question Are RTTP activities being implemented on schedule? Are women fully involved in all stages? Are the activities producing their intended benefits? Study Monitoring study Gender responsiveness assessment study Impact evaluation Main kinds of M/E studiesSee Handout Annex I for details

  25. Question Are the activities sustainable? Were the pilot interventions successful and could they be replicated? Study Sustainability assessment Replicability assessment Main kinds of studies page 2

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