Accountable articles
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Accountable articles. Registration-Objectives. Registration makes the mails accountable in the transmission Delivery to the addressee under acquaintance. In case of loss, department pays compensation up to a maximum of Rs. 100/-. Articles can be sent as registered.

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Accountable articles

Accountable articles


Registration objectives

Registration-Objectives

Registration makes the mails accountable in the transmission

Delivery to the addressee under acquaintance.

In case of loss, department pays compensation up to a maximum of Rs. 100/-


Articles can be sent as registered

Articles can be sent as registered

Except Post card all other 9 articles be sent under Registered service

I class mail

Letters

Letter cards

II class mail

3) Book packets

Book packets containing Printed Books

Book packets containing Periodicals

Sample or Pattern packets

Blind Literature packets

Registered Newspapers

Parcels


Tariff of registration

Tariff of Registration

Postage(as per weight) (letter or parcel)

Registration fee( compulsory) - Rs.17-00

Acknowledgement card

(optional) Rs. 03-00


Exercise 3 1

Exercise 3.1


Examination of article for registration

Examination of article for registration

Examine weight :

( Letter-2kg, Book Packet-5kg, Sample packet-2kg )

Examine condition of the article-should be properly packed.

Ensure Name and address of addressee and sender along with pin code on the article.


Booking of regd article manual

Booking of regd. Article(manual)

Issue RP-51 receipt – Single copy

Write amount of stamp affixed

Write letter with Ack or without Ack

Write Name of addressee , destination with pin code.

Impress date stamp on back side of the receipt


Rp 51 receipt to customer

RP-51 (Receipt to customer)


Demo of acknowledgement

Demo of acknowledgement


Booking of regd article official entries

Booking of regd. Article(official entries)

Before handing over the receipt to the customer write official entries on the article-Receipt number with prefix RL or RLAD & date of booking below the number or prefix RL followed by receipt number/A and date of booking below the number

Impress name stamp below the number

Deface the postage stamp

Hand over the receipt to the customer

Write the RL number in the remarks column of BO account and second page of the BO daily account and keep it ready for despatch


Demo of registered letter

Postage Stamp/

Frank impression

(If any)

Demo of Registered letter

RL 5338 /A

16.02.2012

Model BO

REGISTERED LETTER WITH ACK

TO,

Dr. Jayant Patel

EYE SPECIALIST

NO. 5, M G. ROAD,

NAVSARI – 396 445.

FROM:

Ms. Sushma

KRISHNA JEWELLERS

HARNI ROAD,

Mysore – 570010.


Demo of rl with bar code

Demo of RL with Bar code


Accountable articles

RNet

Rnet software is introduced on July 2011

Track & Trace facility is available for all Registered articles

For making Track & Trace facility available articles have to be bar-coded with 13 digit barcode

BO is supplied with bar code

Barcode is to be affixed on the articles in stead of 4 digit number written on it.

If bar code is not supplied to BO,AO will affix the bar code number and will intimate the BO the barcode number corresponding to each article

For complaint handling bar code is to be referred


Exercise 3 2

Exercise 3.2


Value payable

Value Payable

To cater the needs of customers who wish to pay the amount of goods on delivery to them at their premises

Value payable system helps traders to recover the cost of goods supplied to their customers by means of MO system


Value payable1

Value payable

Following articles can be booked as VP

Letters

Parcels

Book Packets

Newspaper

Periodical


Value payable tariff

Value payable-Tariff

Postage(as per weight)

Registration fee(compulsory) --Rs.17-00

VP fee Up to Rs 20/- Rs.2-00

21/-50/- Rs. 3-00

Above 50/- Rs. 5-00

Insurance fee if insured as per rates

Insurance of the article is compulsory if VP amount exceeds Rs. 500/- unless articles is having contents of no intrinsic value


Value payable examination of article

Value payable-Examination of article

Examine Weight : Letter-2kg, Book Packet-5kg, Sample packet-2kg, Parcel-10kg (For BOs)

Examine value: Minimum 1.00 Maximum Rs. 5000/-

Examine condition :Should be securely packed

Ensure Name and address of addressee and sender .

Ensure Superscription VP/INS VP followed by the value in words and figures.


Value payable examination of article1

Value payable-Examination of article

Examine postage stamps affixed on the article: should be correct and sufficient according to weight and type of article(postage + Registration fee + VP fee)

Enclosure: Value Payable Money Order form filled by sender/ remitter.( Particulars on articles and Value Payable Money Order forms should agree.)

No acknowledgement


Booking of vp article manual

Booking of VP article-Manual

Issue MS 87(a) receipt-Duplicate , Double sided carbon

a. Write the word ‘VP letter’ or ‘ VP parcel’

b. Name & address of addressee (Destination with pin code.) on the top

c. Value of the article

d. Name & address of the sender

e. Signature of the BPM (write side bottom)


Booking of vp article manual1

Booking of VP article-Manual

2.Before handing over the receipt to the customer write official entries on the article

-Receipt number with prefix VPL & date of booking below the number

3.Impress name stamp below the number

4.Deface the postage stamp

5.Hand over the first copy of receipt to the customer

6.Write the VPL number in the remarks column of BO account and second page of the BO daily account and keep it ready for despatch


Demo of a vp letter

Postage Stamp/

Frank impression

(If any)

Demo of a VP letter

VP No. (MS-87(a)

& Date

O/o Booking

V P LETTER FOR Rs.100/-

(RUPEES ONE HUNDRED ONLY)

TO,

Dr. Jayant Patel

EYE SPECIALIST

NO. 5, M G. ROAD,

NAVSARI – 396 445.

FROM:

Ms. Sushma

KRISHNA JEWELLERS

Bangalore Road

Mysore – 570010.


Exercise 3 3

Exercise 3.3


Insurance objective

Insurance-Objective

Insurance covers all risks in course of transmission.

Unlike registration, in case of loss department pays compensation up to the extent of value of the article/contents or the amount for which article was insured which ever is less

Following articles can be booked as Insured

Letters

Parcels

B.O. can book Insured articles up to the value of Rs 600/


When insurance is compulsory

When Insurance is compulsory

If articles contains:

Bullion (Gold/Silver/Platinum etc.

Precious stones

Currency notes & Coins

VP exceeding RS. 500/- except articles with contents of no intrinsic value


Tariff of insured articles

Tariff of Insured articles

Postage(as per weight) (letter or parcel)

Registration fee(compulsory) --Rs.17-00

Insurance fee(compulsory)

Up to Rs 200/- fee Rs.10-00

for every additional 100 or part Rs 06-00

Acknowledgement (compulsory & free)


Examination of insured article

Examination of Insured article

Examine weight: Letter-2kg, Book Packet-5kg, Sample packet-2kg, Parcel-10kg (for BOs)

Observe Limit :Value up to 600/ only

Check Name and address of addressee and sender

Ensure Superscription: VP/INSVP followed by the value in words and figures.

Examine postage stamps affixed on the article: should be correct and sufficient according to weight and type of article(postage + Registration fee + Insurance fee +VP fee if insured VP)

Size as per condition of concerned ordinary mails.

See that is enclosed in a strong cover which has been securely pasted and sealed with fine wax bearing a private mark


Booking of insured articles

Booking of Insured articles

a.Issue MS 87(a) receipts -Duplicate

b. Write ‘ An insured letter’ or ‘An insured parcel’ opposite to the printed entry received….

c. Write name and address of sender and addressee in the space provided

d. Impress date stamp and sign(BPM) on both the copies


Receipt for insured article

Receipt for Insured article


Demo of insured articles

Postage Stamp/

Frank impression

(If any)

Demo of Insured articles

INS No11/02.02.2012

Model BO

(weight fifty grams

50 grams)

INSURED LETTER FOR Rs. 500/-

(RUPEES FIVE HUNDRED ONLY)

TO,

Dr. Jayant Patel

EYE SPECIALIST

NO. 5, M G. ROAD,

New delhi – 110001

FROM:

Ms. Sushma

KRISHNA JEWELLERS

Main Road

Mysore – 570010.


Demo of reverse side of insured letter

Demo Of Reverse Side Of Insured Letter

Date Stamp


Exercise 3 4

Exercise 3.4


Speed post

Speed post

A service for providing time-bound and guaranteed delivery of letters, documents and parcels across the nation and around the world

A world known premium mail product of India post

Started in August 1986

Branch offices in some circles are authorised to book speed post articles


Features

FEATURES

Tariff will be calculated based on weight and distance

Delivery on holidays

Special discount for Bulk Mailers

Separate tariff for local articles

One India one rate for articles up to 50 gms

Proof of delivery on additional payment of Rs.10/-

Speed Post offers  money-back guarantee, under which Speed Post fee will be refunded if the consignment is not delivered within the published delivery norms


Speed post tariff

Speed Post- tariff

* includes services tax and education cess


Booking of speed post article

Booking of speed post article

The procedure for booking, despatch and delivery is almost similar to registered letters, excepting that

Receipt is in duplicate, with address of Addressee &sender( I- copy- sender, II – copy – Office copy)

Telephone number of sender and addressee may be added

Separate list is prepared for despatch and sent to AO

Proof of delivery is also dealt like a registered Post article.


Exercise 3 5

Exercise 3.5


Parcel

Parcel

For transmission of goods, Parcel system is very useful.

-To be presented at counter for posting

-In addition to the goods, one communication can also be sent inside a Parcel.

-Home delivery charges for Parcels weighing above 5 KGs is Rs 5/- and is to be prepaid at the booking point

-Size as per condition of concerned ordinary mails and properly packed.

-Name and address of addressee and sender along with pin code.

-Size as per condition of concerned ordinary mails and properly packed.

-Name and address of addressee and sender along with pin code.


Weight rates

Weight & Rates

Maximum Weight

For or from BO- 10 KG

For or from SO or HO- 20 KG

Tariff


Examination of parcel

Examination of parcel

Examine weight :Maximum weight 10 kg

Examine condition of the article-should be properly packed.

Ensure Name and address of addressee and sender along with pin code on the article.


Booking of parcel

Booking of parcel

a. Issue RP-51 receipt

b.Write Registered letter or packet

c.Write name and address of the addressee

d.Write name and address of the sender

e.Impress date stamp

d.BPM to sign


Exercise 3 6

Exercise.3.6


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