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MATERIAL MANAGEMENT

TOPIC 1.1. MATERIAL MANAGEMENT. Enabling Objectives 1.1 Describe Supply System Responsibilities IAW NAVSUP P-485 Afloat Supply Procedure, and NAMP COMNAVAIRFORINST 4790.2A 1.2 Describe Material Reporting IAW NAMP COMNAVAIRFORINST 4790.2A

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MATERIAL MANAGEMENT

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  1. TOPIC 1.1 MATERIAL MANAGEMENT

  2. Enabling Objectives 1.1 Describe Supply System Responsibilities IAW NAVSUP P-485 Afloat Supply Procedure, and NAMP COMNAVAIRFORINST 4790.2A 1.2 Describe Material Reporting IAW NAMP COMNAVAIRFORINST 4790.2A 1.3 Describe Fixed Allowance Policies and Procedures IAW NAMP COMNAVAIRFORINST 4790.2A 1.4 Describe Supply Support Publications IAW NAMP COMNAVAIRFORINST 4790.2A MATERIAL MANAGEMENT

  3. References • COMNAVAIRFORINST 4790.2A, Chapter 9 • NAVSUP P485 Volume 1 & 2 • TRAINEE GUIDE , pgs 1 - 4 Reference

  4. Organization and Administration Navy Departments and Shore Activities • General (NAVSUP P-485 Vol 1 Sec 1000) The Department of the Navy is organized under the Secretary of the Navy. It operates under the authority, direction, and control of the Secretary of Defense. It is composed of the executive part of the Department of the Navy; the Headquarters United States Marine Corps;the entire operating forces, including naval aviation of the United States Navy and UnitedStates Marine Corps, and the reserve components of those operating forces; and all shore (field) activities, headquarters, forces, bases, installations, activities, and functions under the control or Supervision of the Secretary of the Navy. It includes the United States Coast Guard when the Coast Guard is operating as a service in the Navy.

  5. Organization and Administration (cont’d) • Secretary of the Navy (NAVSUP P 485 Vol 1 Sec 1001) The Secretary of the Navy is the head of the Department of the Navy. Under the direction,authority, and control of the Secretary of Defense, he is responsible for the policies and the control of the Department of the Navy, including its organization, administration, operation, and efficiency. The Secretary of the Navy is assisted by the Under Secretary of the Navy, the Assistant Secretaries of the Navy, the General Counsel and the Deputy Under Secretary of the Navy.

  6. Organization and Administration (cont’d) • Chief Of Naval Operation (CNO) (NAVSUP P 485 Vol 1 Sec 1005) RESPONSIBILITIES: The Chief of Naval Operations (CNO) is the principal naval adviser to the President and to the Secretary of the Navy on the conduct of war, and the principal naval adviser and naval executive to the Secretary of the Navy on the conduct of the activities of the Department of the Navy. The CNO …………….

  7. Organization and Administration (cont’d) • Commands, under the Secretary of the Navy, the operating forces of the Navy and assigned shore activities. • Exercises area coordination authority over all shore activities of the Department of the Navy to ensure that efforts afford adequate support to the combatant forces and are coordinated among themselves to assure economy and efficiency of operation;

  8. Organization and Administration (cont’d) c. Responsible for planning and providing for current and future requirements of the Navy (less assigned Marine Corps forces) for manpower, material, facilities, and services; plans for and determines the research, and provides for development, test, and evaluation needs which are adequate and responsive to long range objectives, immediate requirements, fiscal limitation, and advancing technology;

  9. Organization and Administration (cont’d) d. Ensures the organization, training, preparation, and readiness of Naval forces, including those to be assigned to unified or specified combatant commands, and also provides administrative and logistic support to the headquarters of the unified and specified commands (as well as their subordinate commands) which are assigned to the Department of the Navy; maintains water transportation services, including a sea transportation service for the Department of Defense;

  10. Organization and Administration (cont’d) e. Inspects and investigates components of the Department of the Navy to determine and maintain efficiency, discipline, readiness, effectiveness, and economy.

  11. Organization and Administration (cont’d) • Naval Supply Systems Command (NAVSUP P 485 Vol 1 Sec 1007) The Naval Supply Systems Command will provide for and meet those material support needs of the Department of the Navy that are within the assigned material support responsibility of the Naval Supply Systems Command. Except as otherwise provided by the charters issued to the other commands or by the Chief of Naval Operations. The Naval Supply Systems Command is responsible for the following functions:

  12. Organization and Administration (cont’d) a. Providing supply management policies and methods (technical guidance) to activities of the Navy and Marine Corps, including provisioning, cataloging, inventory management, distribution, materials handling, traffic management, transportation, packaging, preservation, receipt, storage, issue, and disposal functions. In the performance of this responsibility as it pertains to naval material, the Commander, Naval Supply Systems Command, will utilize the material management experience and capabilities of the other systems commands, derived from the accomplishment of their assigned material support responsibilities.;

  13. Organization and Administration (cont’d) b. Providing staff assistance to the Assistant Secretary of the Navy (Shipbuilding and Logistics) in matters relating to supply, distribution, and disposal of naval material; and in collaboration with the Commandant of the Marine Corps, providing coordination in the preparation of directives and positions on such matters having common application to both Navy and Marine Corps material;

  14. Organization and Administration (cont’d) c. Administering: (1) the Navy Supply System; (2) the Navy Publications and Printing Program; (3) the Navy Resale Program; (4) the Navy Ration Law; (5) the Navy Working Capital Fund (NWCF, formerly NSF); (6) field purchasing; (7) supply, budgetary, fiscal, and statistical functions in support of assigned military assistance and international logistics programs; (8) a centralized program to control the utilization of Navy storage facilities; (9) centralized control of Presentation Silver; and (10) postal policy and overseeing all aspects of mail service afloat.

  15. Organization and Administration (cont’d) d. Performing assigned material support functions with respect to: material handling equipment, special clothing, food and other naval material for which such responsibility is not otherwise assigned; e. Performing supply management functions with respect to items of naval material which are assigned to the Naval Supply Systems Command for that purpose; f. Maintaining the official stores accounts for Navy material entrusted to the custody of an accountable officer;

  16. Organization and Administration (cont’d) g. Managing, funding, and controlling, worldwide, the transportation of Navy property and the authorization and administration of the transportation and storage of property of naval and civilian personnel consistent with responsibilities assigned to the single manager agencies for transportation; h. Researching and developing efforts associated with the functions, methods, equipment, and materials assigned;

  17. Organization and Administration (cont’d) i. Providing technical guidance with respect to preparation and service of food in galleys (except at naval hospitals), and providing assistance in the planning and layout of supply spaces ashore and afloat.

  18. Organization and Administration (cont’d) • Inventory Managers (NAVSUP P 485 Vol 1 Sec 1008) Navy inventory managers are those organizational elements assigned the primary responsibility for the management of assigned groups or classes of items of supply. The primary function of a Navy inventory manager is to assure the proper balance between requirements and assets which will provide effective and efficient support to the fleet and the shore field activities of the Navy. Navy inventory managers include systems commands, project managers, bureaus, offices (including Military Sealift Command) and the Inventory Control Points (ICP) under the command of the Naval Supply Systems Command. A complete list of Navy inventory managers is contained in Appendix 18.

  19. Organization and Administration (cont’d) • Fleet and Industrial Supply Centers (FISC) (NAVSUP) P 485 Vol 1 Sec 1008 FLEET AND INDUSTRIAL SUPPLY CENTERS. Fleet and Industrial Supply Centers (FISCs) provide a variety of logistics support services to Fleet, shore activities and overseas bases. FISCs are echelon 3 commands and report to the Commander, Naval Supply Systems Command. In managing consumer end-use material, FISCs are responsible for determining inventory levels, procuring, receiving, stowing, issuing, shipping or delivering material to the customer.

  20. Organization and Administration (cont’d) • SPAWAR • (NAVSUP P 485 Vol 1 Sec 1012) • The primary mission of SPAWARSYSCEN (formerly NAVMASSO) is the development and maintenance of non-tactical automated data processing systems for Navy • operating forces and Marine Aviation Logistics Squadrons (MALS). SPAWARSYSCEN is located in Chesapeake VA with detachments in San Diego CA, Sigonella, Italy, Yokosuka Japan, Charleston SC (formerly NISEEAST), and Norfolk VA (formerly NISEEAST Det). Together they constitute the Afloat Central Design Agency (CDA) responsible for designing, developing, integrating, implementing, and sustaining Fleet logistic, financial, and maintenance automated information systems.

  21. Organization and Administration (cont’d) • TYCOMS (COMNAVFORCE) (NAVSUP P 485 Vol 1 Sec 1026) Specific functions delegated to COMNAVAIRFORCE include the following: a. Providing planning information to support bases relative to aircraft deployments; b. Issuing aviation supply outfitting directives; c. Controlling distribution of critical aviation materials; d. Establishing supply procedures, stock levels, and requisitioning channels for aviation material for fleet ships and bases;

  22. Organization and Administration (cont’d) e. Implementing aviation supply policy and procedures directed by higher authority; f. Exercising operational and administrative control of fleet support aircraft; g. Issuing necessary instructions for the guidance of fleet units in requests for and utilization of fleet tactical aeronautical support services; h. Developing plans which provide for the expansion of fleet tactical aeronautical support capability as required; i. Providing information to CINCLANTFLT on schedules and random airlift opportunities. Allocation of available airlift among requesting commands will be made with due regard to priorities and effect on fleet readiness. Matters involving policy and airlift allocation which cannot be resolved in coordination with other commands will be referred to CINCLANTFLT.

  23. Organization and Administration (cont’d) • Integrated Navy Supply System (NAVSUP P 485 Vol 1 Sec 1072) The Navy Supply System is integrated with the Defense Logistics Agency (DLA) Supply System; The DLA Supply System is explained in par. 1072-3 This paragraph will describe the operation of the Navy Supply System, the operation of the DLA Supply System, and the operation of the integrated Navy Supply System, in providing material required by the operating forces. It should be realized that the Navy and DLA Supply Systems are much more complicated than the following descriptions indicate. This paragraph will present only the skeletonized view of the system in order to assist in understanding the relationships of the various elements.

  24. Organization and Administration (cont’d) • Defense Logistic Agency (DLA) (NAVSUP P 485 Vol 1 Sec 1072) DLA is a supply support organization which is assigned management responsibility and control of items in common use by all military services. About 60 percent of the line items in the integrated Navy Supply System are managed by DLA. These items are identified by number 9 preceding the alphabetic cognizance symbol, except for cognizance symbol 9Q material which is managed by the General Services Administration (GSA). Management of the DLA supply system is exercised through DLA headquarters at Fort Belvoir, VA. The role of DLA headquarters in the DLA supply system can he compared to the role of the Naval Supply Systems Command within the Navy Supply System.

  25. Organization and Administration (cont’d) GSA THE GENERAL SERVICES ADMINISTRATION (NAVSUP) P 485 Vol 1 Sec 1072 para 5) The General Services Administration (GSA) provides common use items, such as paint, paper, hand tools, and cleaning gear to the Navy. Navy interest items are listed in FEDLOG as cognizance symbol 9Q and are available at Navy stock points. Information concerning identification and procurement of GSA material is contained in par. 3442.

  26. Project Codes (NAVSUP P-485 Vol 2 Appendix 6) Project codes identify requisitions, shipments, and related documentation to special projects, operations, exercises, and maneuvers. This “one-to-one correlation” enables the Navy to distinguish and track these special programs to performance and cost data. Each military service (including the Coast Guard, Joint Chiefs of Staff, General Services Administration for civil agencies, and the MILSTRIP System Administrator for the Department of Defense) assigns specific project codes. They’re perpetuated in all related documentation and also appear as part of the shipping container markings. Project codes are mandatory entries in cc 57-59 of all Navy requisitions.

  27. Close liaison must be established and maintained between Supply and Maintenance, both O-level and I-level in achieving the common goal of maximum weapon system operational readiness. Several significant principles and functions must be followed to achieve success in the aviation 3m program. POLICIES AND CONCEPTS Ref: COMNAVAIRFORINST Chap 9, para 9.1.2.

  28. Supply System Controls • Intensive Repairable Item Management: The objectives of IRIM are to resolve currently troubled items, improve repair turnaround time, carcass returns, and reduce backorders. • Aggressive AVDLR Management: Improves aircraft readiness by ensuring improved material support. • The Advanced Trace-ability and Control Retrograde Depot Level Repairables Program: Improves accountability, traceability, and customer billing accuracy in the DLR carcass tracking system.

  29. NAVY SUPPLY SYSTEM RESPONSIBILITIES: SUPPLY AND MAINTENANCE Ref: COMNAVAIRFORINST Chap9, para 9.1.3. Readiness is achieved by following sound management practices in Maintenance and Supply. Material management and supply support are areas that may determine the degree of readiness.

  30. The Supply Department shall: *Maintain OSI or fixed allowances… *Issue, receive, store, and control all material assets… *Record customer demand, replenish stock… *Perform technical research… *Assist IMAs in the assignment of work priorities… *Prepare the MILSTRIP Requisition… *Provide on-station pickup and delivery…

  31. The Supply Department shall (cont’d): *Provide daily mechanized listings… *Validate NMCS/PMCS requirements daily and AWP requirements at least weekly… *Maintain a technical library… *Establish, maintain, and replenish PEBs… *Review material allowances… *Ensure Supply personnel are familiar with the local maintenance organization and itsdirectives…

  32. The Maintenance Department shall: *Initiate requests for material. *Provide supply with a valid PN, CAGE, technical reference, issue priority designator, and project code. *Provide technical assistance/determine interchangeability and substitution.

  33. The Maintenance Department shall (cont’d): *Respond in a timely manner to urgent Supply Department stock requirements and EXREP requests. *Set a goal of full attainment of authorized repair capability for OSI repairables. *Schedule monthly Maintenance / Material meetings between O/I - Level Maintenance and Supply personnel.

  34. The Maintenance Department shall (cont’d): *Review SM&R codes. *Ensure Maintenance personnel are familiar with the local Supply organization and its directives outlining support policies and procedures.

  35. Supply Department OrganizationASHORE / AFLOAT For Organizational Flowcharts: Refer to Figures 9-1, 9-2 and 9-3, Chap 9, pgs 9-53 through 9-55 of NAMP.

  36. Supply Department Organization -ASD Organization: The ASD is composed of two sections; SRS and CCS. Unless otherwise assigned, the PEB support operation is a functional responsibility of ASD. The ASD organization is shown in Figure 9-3, pg 9-55 of NAMP. ASD is located adjacent to maintenance areas to improve maintenance and material support coordination. Physical location may vary according to local geographic or facilities layout.

  37. NAVY SUPPLY SYSTEM COMMUNICATIONS Ref: Chap. 9, para 9.1.5. • Communications will be established between Supply and Maintenance functions. • Each O and I Level maintenance personnel will have direct lines of communications with ASD. • ASD will have communications with the ICPs.

  38. Requistioning and Retrograde Management No off station repairable requisitioning will occur prior to BCM action, with the exception of CRIPL (Consolidated Remain In Place) RIP items and anticipated NMCS or high time components that are within 10 percent. Total System Carcass Tracking Procedure is implemented when an unserviceable unit can not be repaired locally and must be returned for repair at a D-level (or Depot Level) repair facility.

  39. NAVY SUPPLY SYSTEM MATERIAL REPORTING Material usage data must satisfy the requirements of various managerial levels of the Navy and Marine Corps, and the DOD. Data is intended to convey managerial information for several purposes.

  40. Record Type Ref: Chap 9, para 9.1.6.3 Each type of supply action document is identified by a RECTYP. A listing of RECTYPs and the supply action associated with each is as follows: Note:These record types are used as data sources to produce the Expense Item Management Report. Which in turn is utilized along with other documentation to establish or adjust AVCAL.

  41. Record Types • (1) RECTYP 60 - material issue for a weapon system. • (2) RECTYP 61 - RFI component from IMA. • RECTYP 62 - deletion of previously submitted rectyp. • (4) RECTYP 63 - non-RFI component from IMA. • (5) RECTYP 64 - material issue for a TD compliance. • (6) RECTYP 65 - material issue to fill initial allowance. • (7) RECTYP 66 - material issue from SERVMART/ MINIMART. (Money value only by TEC.) • (8) RECTYP 67 - material issue to PEBs and for indirect material requirements.

  42. NAVY SUPPLY SYSTEM TD System: The TD is the authorized medium for directing the accomplishment of modifications and one time inspections of equipment. Fixed Allowance: The Fixed Allowance concept is designed to guarantee equitable distribution of repairable assets and to ensure adequate levels of supply for operating forces.

  43. FIXED ALLOWANCE CONCEPT *All uninstalled assets, regardless of condition - including DIFM (except EXREP and in-use), and those due-in are counted towards FAQ.

  44. Advice Codes Commonly used Advice Codes….. 5A 5D 5G 5S 5X 52 5V Items being Surveyed Initial issue One for one exchange Remain in place No turn-in required 5S/2B combination RIP and no suitable substitute allowed No suitable substitute allowed

  45. SUPPLY REFERENCE PUBLICATIONSFEDLOG FEDLOG (CD-ROM) contains descriptions of the format and contents of the Master Cross Reference List, Management List-Consolidated, Management List-Navy, Federal Item Logistics Data Record, Identification Lists, Interchangeability and Substitutability, CAGE, Federal Supply Classification Groups and Classes, Selected Federal Item Name Directory For Supply Cataloging Data, LIRSH, MRIL, and NICN to NIIN Cross Reference. This publication also identifies designated repair points (DRP) for all repairables.

  46. H4/H8 H4/H8 is designed to provide users with the name, address and socioeconomic data on all manufacturers and non-manufacturers doing business with the federal government

  47. NAVSUP P-485 NAVSUP Publication 485 establishes policies for the operation and management of afloat supply departments and shore based units of the fleet operating forces operating under afloat procedures.

  48. NAVSUP Publication 484 provides guidance to supply activities ashore and afloat in the accomplishment of basic packaging techniques which will adequately protect materials and retrograde shipments of repairable items. NAVSUP P-484

  49. P2300 (Repairables) P2310 (Consumables/Repair Parts) P2330 (Interchangeability Data) ****Managed by NAVICP Philadelphia, PA NAVICP PUBS

  50. NAVSO Publications NAVSO 3006 and NAVSO P-3013-1 (OPTAR), contain information related to, and procedures for, maintaining OPTARs. They also define terms used in the resources management system pertaining to activities, ships, and squadrons.

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