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MARIMOR INDUSTRIES, INC. SECURE SCAN

MARIMOR INDUSTRIES, INC. SECURE SCAN. Do You Know? . _______% of corporate memory exists on paper Of all the pages that get handled each day in the average office, _______% are merely shuffled The average document gets copied ______ times Companies spend $______ in labor to file a document

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MARIMOR INDUSTRIES, INC. SECURE SCAN

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  1. MARIMOR INDUSTRIES, INC.SECURE SCAN

  2. Do You Know? • _______% of corporate memory exists on paper • Of all the pages that get handled each day in the average office, _______% are merely shuffled • The average document gets copied ______ times • Companies spend $______ in labor to file a document • $______ in labor to find a misfiled document • $______ in labor to reproduce a lost document • _______% of all documents get lost • _______% of the remainder get misfiled • Professionals spend ___________% of their time reading information, but up to _____% looking for it • There are over ____________ paper documents in the U.S. alone – growing at a rate of _______% per year * Source: Coopers & Lybrand

  3. What is Secure Scan? • A document management system • Promotes finding and sharing information easily • Options for managing document scanning and indexing • Quick access to business records • Organizes content in a logical way • Secure Scan controls the life cycle of documents • How they are created, reviewed, published, and consumed, and disposed of or retained

  4. Benefits of Secure Scan Cost Savings Security Increased Productivity Disaster Recovery Access Cost Savings Security Secure Scan Disaster Recovery Access

  5. Cost Savings • One of the biggest hidden cost that paper-intensive businesses face is the time it takes to work with paper files • Secure Scan offers: • No more paper build up • No more excess storage fees • An end to large storage spaces

  6. Cost Chart

  7. Security • If you’re not taking data security seriously, you should be • Threats to the integrity and value of your most important information • Internal- disgruntled employees, employee theft • External- identity thieves, competition • Secure Scan offers: • The option to secure your information with a chosen encrypted password • A work environment equipped with high volume security

  8. Disaster Recovery • Whether your existing documents are paper or electronic chances are you don’t have adequate disaster recovery plans in place • Secure Scan offers: • Protection for your paper records • Databases provided to you through a Client Search System • We can provide to you on: • CD • DVD • Flash Drive • External Hard Drive

  9. Increased Productivity • Secure Scan eliminates the time-consuming and error-prone consequences of handling paper documents and storing digital files in personal folders or shared network drives • Secure Scan offers: • Power to designate how you want your documents indexed • The ability to set the guidelines for the final outcome of your database • What type of index fields you require • Would you like lookup tables • Whether you need Optical Character Recognition applied

  10. When you contract with Marimor Industries, Inc., you: • Protect your customers, your employees, and your business • Gain a partner to guide, direct, and work steadily for you • Eliminate paper, save office space, and reduce file retrieval time • Reduce the cost of handling, storing and duplicating paper documents • Reduce the time employees spend looking for information • Strengthen your disaster recovery plan • Provide employment opportunities to people with disabilities

  11. Return on Investment One Large Banker Box equals approximately 5,500 documents Time Management experts estimate 20%-30% time savings from finding/retrieving documents. In our example we will assume 10 employees work filing/retrieving documents for approximately $21,000/year each on 100 Banker Boxes. Company Cost for your employees: 10 employees x $21,000/year x 20% of time = $42,000/yr. Secure Scan Costs: 100 Banker Boxes x 5,500 documents x $0.07/doc = $38,500 Therefore ROI = 336 Days (less than one year) with annual savings thereafter of $42,000/yr.

  12. What materials should be scanned? • Personnel Files • Contracts • Invoices • Obsolete Records • Obsolete Contracts • Meeting Minutes • Billing/Sales Information • Customer Information • Patient Information • Payroll Information AND

  13. Now You Know • 90% of corporate memory exists on paper • Of all the pages that get handled each day in the average office, 90% are merely shuffled • The average document gets copied 19 times • Companies spend $20 in labor to file a document • $120 in labor to find a misfiled document • $220 in labor to reproduce a lost document • 7.5% of all documents get lost • 3% of the remainder get misfiled • Professionals spend 5-15% of their time reading information, but up to 50% looking for it • There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year * Source: Coopers & Lybrand

  14. Marimor Industries, Inc. offers: Exceptional scanned image quality Accurate indexing Document conversion Secure storage Competitive pricing

  15. Question/Inquiries Contact: • 419-221-1226 ext. 3242 • Or email:theminger@acbdd.org

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