MTAC

1. MTAC Workgroup 100 Seamless Acceptance for MLOCR Environment Co-chairs Industry – Jay Gillotte USPS – Pritha Mehra

2. Workgroup Approach • Phase One Electronic Documentation & Postage • Generated Mail.dat at MLOCR using BBH software • Mail.dat files loaded into PostalOne! test environment • Identified PostalOne! enhancements • Qualification Report and Postage Statement presentation • Handle affixed postage • Generate FCM postage statement from Mail.dat • Identified Mail.dat spec enhancements • Vendors preparing software to generate mail.dat files • Phase Two • Simplify acceptance/verification • Pilot in PSI, Prudential

3. Seamless Acceptance Pilot Scope • Definition • Seamless Acceptance & Verification Process Proof of Concept will determine the feasibility of automating aspects of the Business Mail Entry (BME) acceptance and verification process. • Scope • Establish process to communicate electronic documentation from mailers processing equipment directly to USPS • Establish a process to generate electronic postage statements from the electronic documentation • Establish a process to verify mail from electronic documentation and postage • Determine which verification activities can be automated (such as piece count verification) based on technological capabilities • Define an approach to simplified acceptance/verification

4. Simplify Acceptance/Verification • Explore Automating Verification Activities • Piece Count • Presort • Automation • Barcode Quality • Gaps • Address Accuracy • Physical Characteristics • Weight • Sufficient Postage • Non-Automation Pieces

5. Example of Automated Verification: Piece Count • Preferably use 4-State barcode or PLANET/POSTNET to uniquely identify mail piece • 4 State Barcode provides greater revenue assurance • Mailers submit electronic mail documentation • Mailers induct their mailings into the USPS mailstream • USPS runs test mail on MERLIN to establish control data • USPS receives automated equipment mail processing scans • USPS reconciles USPS scans against expected processing scans, mailer’s documentation & MERLIN control data • Un-manifested detection

6. Example of Automated Verification: Presort • Verify presort level in manifest • Logical Trays have correct mailpiece presort level • E.G., 5-Digit Tray has only 22055 • Linked processing operation code to presort level • Ensure minimum quantities for rate • Review confirm scans to discern patterns • Verify letters claiming 5-Digit • Verify letters claiming 3-Digit • Verify letters claiming Automation AADC • Verify letters claiming Automation Mixed AADC

7. Example of Automated Verification: Presort • 5-Digit ZIP • Incoming Secondary/ DPS Scan • 3-Digit ZIP • Incoming Primary • Incoming Secondary/ DPS Scan • AADC • Managed Mail Processing/SCF • Incoming Primary • Incoming Secondary /DPS Scan • Mixed AADC • Outgoing Processing • Managed Mail Processing/SCF • Incoming Primary • Incoming Secondary / DPS Scan

8. Pilot Issues/Next Steps • Mailing began on May 4th • Conducting analysis on initial findings • Presort documentation incomplete • Establishing criteria for next run in pilot • Provide presort documentation at piece level • Determine feasibility of automating verification activities

9. Workgroup Next Steps • Complete Pilot • First-Class Mail Representation in PostalOne! Usergroup • Upcoming PostalOne! Release 11.0 to support First-Class Mail electronic documentation and postage • Report on Seamless Acceptance/Verification Process • Short – Term • Long – Term

10. Questions?