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Chapter 5 “Understanding Nonverbal Communication”. OHS. Introduction. What you do, how you look and the sound of your voice can send nonverbal messages that are even more powerful than words. Topics of Discussion. Categories of nonverbal Functions of nonverbal
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Introduction What you do, how you look and the sound of your voice can send nonverbal messages that are even more powerful than words.
Topics of Discussion • Categories of nonverbal • Functions of nonverbal • Characteristics of nonverbal • Characteristics of positive professional image • Types of nonverbal communication • Characteristics of voice • Cues that accompany speech • Voice production • Body talk • Environmental nonverbal cues
Section 1 “Principles of Non-verbal Communication”
Categories of Nonverbal Sounds Kinesics Environment
Function of Nonverbal Reinforces verbal messages 65% to 93% of the time
Functionof Nonverbal Contradicts verbal • Receiver will believe nonverbal over verbal • Can lead to confusion
Function of Nonverbal Substitutes for verbal
Characteristics of Nonverbal Subconscious • Most often sent and received at this level
Characteristics of Nonverbal Contextual • Competent communicator takes circumstances into account before making judgments • Touch, glance, smile = positive • Avoid eye contact, frown, fold arms = negative
Characteristics of Nonverbal Cultural • Signal in one culture may be entirely different in different cultures • U.S State Department has experts to advise diplomats
Characteristics of Nonverbal Ambiguous • No specific meaning except that assigned • May last a split second • May be unnoticed • May be misinterpreted
Characteristics of Nonverbal Advice • Increase awareness and sensitivity • Process on a conscious level • When confused use perception checks
Section 2 “Using Nonverbal Communication to Create a Professional Image”
Characteristics of Positive Professional Image Confidence • Believes in self and skills • Conveys to others a belief in ability to accomplish tasks and build relationships
Characteristics of Positive Professional Image Poise • Read situations and act accordingly • Don’t hesitate in speech • Seldom uncertain how to act • Keeps cool in stressful situations • Conveys control of self and situation
Characteristics of Positive Professional Image Assertiveness • Sense of purpose • Confident of self and beliefs – not afraid to take a stand • Doesn’t allow pushing, bullying or inconsiderate people to treat them unfairly
Characteristics of Positive Professional Image Assertiveness • Projects messages conveying and commands respect • Doesn’t impose will on others • Uses tact, persuasion and logic
Characteristics of Positive Professional Image Immediacy • Approachable, open • Others feel they have full attention
Types of Nonverbal Voice Kinesics Environmental Cues
Types of Nonverbal Body talk
Types of Nonverbal Environmental cues
Characteristics of Voice Pitch • Closely tied to emotion • High or low sound on a musical scale • High= stress, fear, tension, excitement, youth • Medium = calmness, confidence • Low = sadness, tenderness, concern • Pleasant to listen to • Long use lulls listeners
Characteristics of Voice Pitch • Range = variations possible – high/low • Inflections = rising & falling - adds variety • Same pitch = monotone/very ineffective
Characteristics of Voice Volume • Louder/softer • Speaker is responsible for being heard • Loud= overbearing or rude • Soft = shy, incompetent • Use listener to judge appropriateness • Leaning forward – talk louder • Leaning back = talk softer
Characteristics of Voice Tone • Vocal quality • Can be mellow, weak, harsh • Resonance comes from breathing deeply and using the diaphragm
Characteristics of Voice Duration • Rate • Too fast = hard to follow • Too slow = loss of interest • Variety is best • Speeding up and slowing down holds interest • Tempo = rhythm • Analyze feedback
Cues That Accompany Voice Pauses/silence • Pause = short break • Silence = longer break • Punctuates by setting off thoughts • Provokes thought • Develops curiosity or suspense • Dramatic effect • Raises questions • Demonstrates a willingness to listen • Expresses approval, disapproval or apathy • Demonstrates courtesy, respect, intense emotion
Cues That Accompany Voice Laughter • Often conveys humor, friendliness, acceptance • Can convey cruelty or sarcasm • Analyze context • Is laughter controlled • Avoid loud, raucous laughter • Laugh WITH others not AT them • Learn to laugh at yourself • Use to promote goodwill
Cues That Accompany Voice Vocalizations • Sighs, whines, throat clearing • Overuse will clutter speech
Characteristics of Kinesics Personal appearance • People respond first to sight • Appearance can block communication • Culture overrides all else
Characteristics of Kinesics Personal appearance • Grooming • Clean, conservative • Avoid unnatural colors and fad cuts • Take cue from majority even if style is not forbidden • 1 earring per ear for females, none for males • Cover tattoos
Cues That Accompany Kinesics Kinesics • Posture • Straight and relaxed = confident • Makes clothes fit better • Muscular tone and tension • Taut muscles, stiff neck, jerky movements = stress • Relaxed = comfortable and in control
Cues That Accompany Kinesics Movement and gesture • Movement = gait = way you walk • Don’t take long, aggressive strides • Don’t shuffle or drag feet
Cues That Accompany Kinesics Movement and gesture • Gesture reinforces message or substitutes for speech • Cultural • U.S. – nod = yes • Turkey/Greece – nod = no • Can be distracting
Cues That Accompany Kinesics Facial • Eye • Direct = honest, respect • Avoidance = dishonest, hiding something • cultural
Characteristics of Environmental Cues Spatial • Intimate – up to 18 inches • Personal – 18 to 24 inches • Social – 4 to 12 feet • Public 12 -25 feet
Characteristics of Environmental Cues Territory • Respect territory of others • Maintain your own
Characteristics of Environmental Cues Touch • Handshake is more appropriate in business than a hug or pat
Characteristics of Environmental Cues Time • Use of time reflects priorities • All have same time, not same talent, more or physical ability • Mandated slices • Learn when to say no • Staying within limits = responsible
Characteristics of Environmental Cues Artifacts • Keep in good repair • Color creates atmosphere • Classic, clean, conservative • Navy, brown, black, grey = professional colors
Characteristics of Environmental Cues Fragrance and odor • Most direct link to memory • Use light and sparingly or go fragrance free
Dealing with Differences • Ethnicity • Don’t use physical features • consider culture not ethnicity
Dealing with Differences • Gender • American culture = C as equals • Others = females defer to males
Dealing with Differences • Age • Don’t consider it
What This Means You are more than what you say. Everything about you reflects how you perceive yourself and how you think others perceive you.