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Listening Notes. Difference between hearing & listening. Hearing - automatic reaction of the senses and nervous system. Listening - Understanding what was said; takes effort. Americans are poor listeners. Studies show that, on average, we only remember ____ % of what we hear. 25.

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Listening Notes

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Listening notes


Difference between hearing listening

Difference between hearing & listening

  • Hearing - automatic reaction of the senses and nervous system.

  • Listening - Understanding what was said; takes effort

Americans are poor listeners

Americans are poor listeners

  • Studies show that, on average, we only remember ____ % of what we hear.


Why we remember so little

Why we remember so little….

  • We forget, ignore, distort, or misunderstand the majority of incoming messages.

One problem with listening

One problem with listening...


    • People speak 120 -180 words per minute

    • Listen 6 times faster

Listening spare time

Listening Spare Time

  • Thinking time created by the ability to listen faster than people speak.

We listen carefully to things that are important to us

We listen carefully to things that are important to us

  • EX. A 911 operator compared to chatting with your friend.

Selective listening

Selective Listening

  • We hear what we want to hear and tune out what we don’t.

Listening notes

  • The Japanese Economy

  • Bill Engvall

    • ..\My Music\Unknown Artist\Unknown Album (9-7-2005 10-59-05 AM)\06 Track 6.wma

4 ways to listen

4 ways to listen….

Appreciative listening

Appreciative Listening

  • Most basic listening style

    • Enjoying music, bird’s song, etc.

Discriminate listening

Discriminate Listening

  • Used when you want to single out one particular sound from a noisy environment.

Empathic listening

Empathic Listening

  • Encourages people to talk freely without fear of embarrassment.

Critical listening

Critical Listening

  • Evaluating what you hear and deciding if the message has value.

7 roadblocks to effective listening

7 Roadblocks to Effective Listening

Tune out dull topics

Tune out Dull Topics

  • Many listeners decide early on that a topic is going to be boring.

  • Try to listen for something you can use yourself. Ex. joke, idea, quote, etc.

Faking attention

Faking Attention

  • It’s appropriate to be courteous, but sometimes we take good manners to the extreme.

  • Speakers need you to listen to what they say, not just look like you’re listening.

Yielding to distractions

Yielding to Distractions

  • Noises or movements often can affect our concentration.

Criticizing delivery or physical appearance

Criticizing Delivery or Physical Appearance

  • Some listeners become distracted by thinking things like,“How many times has she said the word ‘like’?”

  • Remember that the content of his message is what counts, not his appearance.

Jumping to conclusions

Jumping to Conclusions

  • Personal biases may cause a listener to ask too many questions, interrupt too often, or try to pick an argument.

Overreacting to emotional words

Overreacting to emotional words

  • People sometimes react to certain words or phrases that push our “hot buttons.”



  • Try to see if you spend most of your listening time thinking about what you want to say.

Filters that distort

Filters that Distort

Listening notes








Physical Condition



Listening in the workplace

Listening in the Workplace




  • Remember names.

    • A) Repeat name 2-3 times in the 1st conversation

    • B) Relate name to something familiar

    • C) Develop a determination to remember

His Name??

Listening notes

  • Professional Etiquette

    • A) Introduce older or more powerful person to the other, and then the 2nd person to the first.

    • EX. “Mr. Johnson, I’d like you to meet my sister, Kim. Kim, I’d like you to

      meet my professor, Mr. Johnson.”

Listening notes

  • B) If you are being introduced…

    • Make eye contact with the person you are meeting.

    • Extend your hand in greeting.

    • Make a brief comment that includes the person’s name.

      EX. “A pleasure to meet you, Mr. Smith.”

Accepting criticism

Accepting Criticism

  • Although criticism hurts, keep an open mind and don’t take things personally.

    • A) Always separate your job behavior from your ego

    • B) Look objectively for any place for improvement.

Listening notes

  • Although criticism often distracts us by making us recall the incident rather than listen, remember that your boss knows the situation cannot be erased.

    • Sheis mainly interested in seeing future improvements.

Ask for explanations

Ask for Explanations

  • You may often need more information.

    • A) Ask speaker something like, “Would you please clarify that?”

    • B) If you suggest the speaker needs help with his speech, they may become offended.

Paraphrase the message

Paraphrase the Message

  • Repeating a message in your own words goes a step beyond asking questions.EX. “In other words, your view is….”

    • A) Checks accuracy of speaker’s message

    • B) Focus on content of what was said

      rather than any feelings.

Summarize the message

Summarize the Message

  • Goes one step beyond paraphrasing; you condense the points into a brief comment. EX. “What the manager said so far is…”

    • Especially useful in situations involving conflict or complaints

Write down the message

Write down the message

  • Taking notes will…

    • Increase listening and you remember more.

    • Increase chances you will review what has been said.

    • Gives speaker positive feedback; you thought enough of his speech to write it down.

Tips for taking notes

Tips for taking notes

  • Be prepared. Keep pen and paper with you.

  • Get it down and don’t worry about neatness - you can recopy notes later.

Listening notes

  • Don’t try to write everything down.

    • Avoid complete sentences.

    • Draw lines to connect ideas.

    • Omit vowels.

    • Develop your own shorthand with symbols, pictures, punctuation, and abbreviations.

Listening notes

  • EX. Glenna, lnch w/HP client, FRI 11:30 @ Macaroni’s

  • Means: You and Glenna have a lunch meeting with a Hewlett Packard Customer on Friday at 11:30 am at Macaroni’s restaurant.

Propaganda techniques

Propaganda Techniques



  • An appeal which uses the recommendation of a famous or respected person.

  • Examples:

    • “According to Alf, 10-10-220 is the long distance company to use.”

    • “Bill Cosby eats Jello Pudding, shouldn’t you?”

False comparison

False Comparison

  • Comparing unlike things.

  • Examples

    • Since you are so good at baseball, you’ll be excellent at soccer.

    • Since I got sick from McDonald’s, I won’t eat at other fast food restaurants.

Name calling

Name Calling

  • Assigning a negative label without any evidence.

  • Examples

    • Democrats are such big spenders.

    • Mark is such a loser; stay away from him.



  • An appeal to act a certain way because everyone else is.

  • Examples

    • All of the honest people are voting for Bush.

    • Boy Scouts is the fastest growing organization in the country – Get in the action and join today!

Emotional appeals

Emotional Appeals

  • Used to arouse emotional reactions.

  • Examples

    • The humane society tells a moving story about abuse of pets in order to raise money for their shelter.

    • Seeing and hearing about poverty stricken children with no shoes or clothes.

Stack the deck

Stack the Deck

  • To give only one side of the story.

  • Examples

    • Michael Jackson is a great person; just look how successful his music is.

    • Bill left his family for no reason; he didn’t even let them know where he was.

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