How To Print Paycheck In QuickBooks Desktop Payroll

1. How To Print Paycheck In QuickBooks Desktop Payroll Presented By: QuickBooks Pro Support WizXpert

2. How To Print Paycheck In QuickBook Desktop Payroll Overview This article describes how to print accurate, itemized paychecks from your own computer directly from your QuickBooks Desktop account. Details When you create paychecks, QuickBooks Desktop prompts you to print paychecks/paystubs. To print paychecks that you saved to print at a later time: • Verify printer setup. • From File on the top menu bar, select Printer Setup, choose Check/PayCheck. • Ensure you have the correct printer, as well as Check Style selected and press OK. • Also select the printer type: Continuous (Perforated Edge) or Page-oriented (Single Sheets). The default is Page-oriented (Single Sheets). • Load the check forms into your printer.

3. Print the paychecks. • Click File on the top menu bar and choose Print Forms. • Click Paychecks. • From the Bank Account, choose your payroll bank account. • Verify that the number in the First Check Number field matches the number of the first check in your printer. • Select Both, Paychecks or Direct Deposits (applies to US only). • Select the checks you want to print: • To select all displayed checks, click Select All. • To select individual checks, click the white column to the left of the date. • If you would like to print a global message on each pay stub, enter text in the Company message to be printed on all pay stubs box. Visit here for :How to Set up and use Multi currency in QuickBooks

4. 11. Adjust your printer settings, if necessary, (this is also a point where your check style can be edited) and click Print. (For detailed information about printer settings, click the Help button in the Print Checks window.) 10. Be sure that the checks are printing correctly and respond to the Did check(s) print OK? Message. 11. Click OK. Note: If the checks you need to print are not showing up in the window, you may need to mark them as Print Later. See the steps in the next section. 8.Click OK. QuickBooks Support

5. To access the checks and mark them Print Later from the Payroll Center: • From Employees at the top menu bar, select Payroll Center. • Click the Transaction tab and select Paychecks. • Select a date range that will cover the time that the paychecks were issued. • Locate the check on the screen that you want to print and double-click it. • Put a checkmark in the Print Later box and click Save and Close. • NOTE: Print Later box is at the top of the page, next to the Print icon. To access the checks and mark them Print Later from the bank register: • Open your check register by clicking Banking > Use Register. • Double-click the check you want to print in the register view. • Select the Print Later checkbox at the top of the page, next to the Print icon. • Click Save and Close, and then click Record in your register.

6. To mark paychecks to print as you create them: If you are using a US version of QuickBooks: In the Enter Payroll Information window select: QuickBooks Point of Sale Support

7. For Check Options: • Click Print paychecks on check stock to queue paychecks for printing from QuickBooks Desktop. • Click Handwrite & assign check numbers if you're writing your paychecks by hand. Enter a First Check#. When you enter a check number, the number will increase by 1 for each subsequent check written from the account specified in the Bank Account field. For Direct Deposit Options: • Click Print DD on check stock to queue direct deposit advice of deposits for printing from QuickBooks Desktop. • Click Assign DD numbers to prevent direct deposits from being placed in the check-printing queue. You can still print pay stubs for your direct deposits. You can also indicate an alphanumeric starting number, which will be incremented and printed on direct deposit pay stubs.

8. If you are using a Canadian version of QuickBooks: For Cheque Options: • Click Print pay cheques from QuickBooks Desktop to queue paycheques for printing from QuickBooks Desktop. • Click Assign cheque number to handwritten chequesif you're writing your paycheques by hand. Enter a First Cheque Number. When you enter a cheque number, the number will increase by 1 for each subsequent cheque written from the account specified in the Bank Account field. To remove checks from the Print Paychecks window without printing them: • Open your check register by clicking Banking > Use Register. • Double-click the check you don't want to print in the register. • Click to clear the Print Later box at the top of the page, next to Print icon. • Click Save and Close, and click Record in your register.

9. Note: QuickBooks Desktop will not print out the check numbers and routing or bank account number. QuickBooks Desktop will only print the Pay to the Order of, Date, Amount, Employee Address, and voucher data. You can purchase checks through Intuit (US), or any office supply store that sells QuickBooks Desktop compatible checks provided that the check stock has check numbers and your bank account information already preprinted. QuickBooks Point of Sale Technical Help

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