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Envelopes

Envelopes. Everything You Always Wanted to Know But Were Afraid to Ask. Size Matters. As a general rule, use business-size envelopes Business Size = 9.5 inches x 4 inches (approximately) These are readily available at any business supply (Staples, OfficeMax, etc.) or stationery store

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Envelopes

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  1. Envelopes Everything You Always Wanted to Know But Were Afraid to Ask

  2. Size Matters • As a general rule, use business-size envelopes • Business Size = 9.5 inches x 4 inches (approximately) • These are readily available at any business supply (Staples, OfficeMax, etc.) or stationery store • A regular sheet of paper, when folded into three equal sections, fits perfectly into a business-size envelope.

  3. 9.5” 4”

  4. Basics of Addressing • All writing on an envelope should be in CAPITAL LETTERS • You should NOT use punctuation on an envelope (dashes are an exception) • For friendly letters, hand-write the envelope • For business letters, it is best to type the envelope

  5. Return Address (Sender’s Address) • The RETURN ADDRESS is the sender’s information. It allows the letter to be returned to the sender if there is a problem with delivery. • The first line should have the sender’s full name. • The next lines should be the sender’s mailing address. • The last line should be the sender’s city (written out), state (using the post office’s two-letter abbreviation), and the ZIP Code or ZIP+4

  6. BRAD PITT RETURN ADDRESS • Sender’s Name • Mailing Address APT 4G 2 MILLIONAIRE ROAD HOLLYWOOD CA 90211 • ZIP Code • City • Postal Abbreviation for California

  7. Intermediate Addressing • Address are arranged in most-specific to least-specific order • The top line should be the most specific piece of addressing information (usually the name of the person to whom you’re sending the letter) • Each subsequent line is less specific, but helps get the letter to that final, most specific place.

  8. Most Specific to Least Specific • Sender’s Name is the most specific piece of information • Apartment Number tells which room in the building BRAD PITT APT 4G 2 MILLIONAIRE ROAD HOLLYWOOD CA 90211 • Which road in the city, and which house on the road • Which city in the state • Which state in the U.S. is the least specific piece of information

  9. Recipient’s Address • The RECIPIENT’S ADDRESS is the information of the person to whom you’re writing. It tells the postal worker where the letter is supposed to go. • The first line should have the recipient’s full name. • The next lines should be the recipient’s mailing address. • The last line should be the recipient’s city (written out), state (using the post office’s two-letter abbreviation), and the ZIP Code or ZIP+4

  10. BRAD PITT RECIPIENT ADDRESS Recipient’s name • Mailing Address APT 4G 2 MILLIONAIRE ROAD HOLLYWOOD CA 90211 JENNIFER ANISTON C/O HEARTBREAK HOTEL 2332 LONELY STREET MEMPHIS TN 09685-8907 • City • Postal Abbreviation for Tennessee • ZIP+4 Code

  11. ZIP Codes • ZIP Codes are 5 digit numbers that the Post Office created to help letters get where they’re going. • The first digit represents one of ten main sections of the U.S. • The next two digits represent one of one hundred sub-sections of those main divisions • The last two digits represent one of one hundred post offices (each of which represents a county or town) in the sub-section

  12. ZIP+4 • ZIP+4 is an even more specific code than the ZIP Code by itself. • The additional four digits rout the letter to a specific part of a town, and to a specific street (or part of a street) • In theory, a letter could get almost exactly to where it is going with just a ZIP+4

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