Pennsylvania Strategic Prevention Framework Grantee Meeting Planning for Sustainability

1. Pennsylvania Strategic Prevention Framework Grantee MeetingPlanning for Sustainability November 9, 2010 Harrisburg, PA Jo Romano Marcus Bouligny Northeast Regional Team Associates

2. Center for the Application of Prevention Technologies • Funded by the Federal Substance Abuse and Mental Health Services Administration’s Center for Substance Abuse Prevention (SAMHSA/CSAP) • Assists CSAP grantees—including States, Jurisdictions, and Federally-recognized Tribes and tribal entities—in the application of data-driven decision-making to the selection and implementation of evidence-based practices and programs.

3. CAPT’s Regional Teams NORTHEAST RT AK CENTRAL RT WA WA MT ME MN ME ND MT WI OR MN VT NY SD NH OR WI NY MA Northern Mariana Islands SD ID PA IA RI MI MI CT WY WY IN PA OH IA NE NJ DE NV IN NV OH IL IL NE Guam UT UT MD VA WV WV KS Marshall Islands CA District of Columbia CO CO VA NC KS KY KY MO MO NC OK WEST RT SC TN Palau TN AR AZ AZ GA MS OK SC NM NM AR AL GA MS Micronesia Puerto Rico TX TX LA LA SOUTHEAST RT SOUTHWEST RT Hawaii FL AmericanSamoa FL US Virgin Islands

4. CAPT’s Northeast Region

5. RET Coordinator – Chuck Klevgaard RET Associate Coordinator – Linda Barovier Epidemiologist – May Yamate Evaluator/Service to Science – Shai Fuxman T/TA Specialist with GRAA – Lourdes Vázquez T/TA Coordinator – Valda Grinbergs Administrative Assistant – Consie English IT Support – Vanny Kong Northeast Regional Team

6. Proposed Outcomes for Today Grantees will : • Deepen understanding of the current requirements of the SPF-SIG grant contracts and evaluation processes • Share successes and challenges in implementation and inform continued technical assistance planning • Begin to develop a plan for sustaining SPF-SIG outcomes at the local level through exploration of basic sustainability concepts

7. AGENDA • Welcome and Introductions • Administrative and Evaluation Grant Requirement Updates • Questions and Answers • What’s Working in Implementation? • Implementation Challenges • Planning for Sustainability • Future TA and Training Needs • Questions and Next Steps

8. Take a Break!

9. Cultural Competence & Sustainability SAMHSA’s Strategic Prevention Framework Steps Assessment Evaluation Capacity Implementation Planning

10. Common Factors in Successful Implementation • Active community leadership and key stakeholder support • Strategies “fit” with community need and are being implemented with fidelity and at the right level of intensity

11. Common Factors in Successful Implementation • Community has strong structure, skills, capacity and resources to implement chosen programs and strategies • Community is keeping its eye on short-term and long- term outcomes and monitoring progress • Others?

12. Four Common Strategies • Reducing Retail Access • Reducing Social Access • Social Marketing/Media Campaigns • School-Based Curricula

13. What’s Working Activity • These strategies and an additional one marked “other”, are posted around the room. • On the sticky notes at your table write 2-4 factors (one per note) that are helping you succeed in your community. • Get up and post your successes on the strategies to which they correspond.

14. Identify Key Challenges • Take a quiet moment to brainstorm a list of challenges your community is facing in implementation • Share your list with your tablemates • Decide as a group on one key challenge to get input on • Find the Case Study Worksheet in your packets and write up your table’s case study • Pass your Case Study to the table on your left • You have 15 minutes to do this!

15. Live Case Study • At your tables, read the Case Study you’ve been given and brainstorm solutions on the Consultation Worksheet in your packets • Decide on a note-taker and presenter for the Consultation report-out

16. Lunch!

17. Sustainability is… …finish this sentence in a few words

18. Sustainability in the SPF means The ability of states and communities to continually apply the SPF process over time to reduce alcohol and other drug-related problems and their associated consumption patterns. • Build prevention capacities/infrastructure at State and community level to sustain community-level outcomes • Sustainability always means ensuring a structure and system for activating leadership and commitment to the issue • Sometimes this means sustaining programs, sometimes not

19. At the local level, sustain prevention by strengthening: • Organizational capacity • Effectiveness of programs, policies, practices • Community support for prevention

20. Strategies for Promoting Sustainability • Think about sustainability from the beginning • Build ownership among stakeholders • Track and tout outcomes • Identify program champions • Invest in capacity • Identify diverse resources

21. Sustainability in the SPF Step 1: Assessment • Institutionalize data sources • Institutionalize Community Readiness tools • Long-term availability of data sources • Enhance data sources and data availability • Maintain ongoing communication between SSA, SEOW and regional and local prevention planning infrastructure

22. Sustainability in the SPF Step 2: Mobilization • Is there a need for the planning group to organize prevention planning in the future? • Will you need to build a new planning group or enhance the existing group? • Have you identified members from your planning group who are willing to participate in all five steps of the SPF Model?

23. Sustainability in the SPF Step 3: Planning • Build community members’ capacity to participate in planning and understand the SPF model and data gathering and assessment. • Create mechanism for planning to occur on an ongoing and/or annual basis.

24. Sustainability in the SPF Step 3: Planning • Communicate results of planning process to community and coalition members. • Ensure planning is clear and open (avoid hidden agendas/favoritism).

25. Sustainability in the SPFStep 4: Implementation • Cultivate program champions! • Maintain positive relationships with key stakeholders. • Be proactive in engaging potential future partners. • Let community and coalition members know what’s going on.

26. Sustainability Considerations for SPF Step 5: Evaluation Evaluation is a key component of sustainability. It will allow you to: • Demonstrate outcomes • Recruit champions • Engage new partners • Adjust your strategies to ensure positive results

27. Stakeholders’ efforts & resources target different outcomes Prevention System Pre-Alignment Community ATOD Coalition Stakeholders i.e., providers, police, prevention professionals, community leaders Efforts are diluted and not coordinated to affect change Programs/ Policies/ Practices Community-wide reductions in identified ATOD use and related consequences

28. Stakeholders’ efforts & resources target different outcomes Prevention System Alignment Community ATOD Coalition Stakeholders i.e., providers, police, prevention professionals, community leaders Efforts are diluted and not coordinated to affect change Programs/ Policies/ Practices Community-wide reductions in identified ATOD use and related consequences

29. Take a Break!

30. What do you need to do to improve your sustainability?

31. Identifying TA Needs • Take a few minutes to reflect on the work • we have done today • Specifically, consider implementation challenges and sustainability issues • On post-it notes, write down any training or technical assistance needs that you anticipate in the coming year, and post them on the flip charts at the front of the room

32. Questions and Next Steps

33. Closing Activity At your tables, share one thing from today’s meeting you will take right back to your work in your local community. Please take a minute to fill out your evaluations. Thank you for attending!

34. Jo Romano, AssociateMarcus Bouligny, AssociateDodi Swope, AssociateNortheast Regional TeamEducation Development Center, Inc55 Chapel StreetNewton, MA 024581-888- EDC-CAPT