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Course and Room Scheduling Key Success Factors

Course and Room Scheduling Key Success Factors. Pierre Guay Infosilem Inc. July 2 nd , 2012. ROOM SCHEDULING. COURSE SCHEDULING. STUDENT SCHEDULING. EXAM SCHEDULING. SELF SERVICE & REQUESTS. CAMPUS CALENDARING. CAMPUS SCHEDULING. BUSINESS INTELLIGENCE. COURSE REQUIREMENTS

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Course and Room Scheduling Key Success Factors

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  1. Course and Room Scheduling Key Success Factors Pierre Guay Infosilem Inc. July 2nd, 2012

  2. ROOMSCHEDULING COURSESCHEDULING STUDENTSCHEDULING EXAMSCHEDULING SELF SERVICE & REQUESTS CAMPUSCALENDARING CAMPUS SCHEDULING BUSINESSINTELLIGENCE

  3. COURSE REQUIREMENTS • Number and size of sections • Delivery Method: Lecture, Lab, Tutorial, etc • Time Patterns, Sequence • Scheduling Restrictions STUDENT REQUIREMENTS • Programs of Study • Interdisciplinary & Cross-Departmental Offerings • Student Access & Registration Conflicts • Degree Completion INSTRUCTOR REQUIREMENTS • Instructors Preferences • Workload Assignment • Research Commitment / Departmental Meetings • Extracurricular Activities ROOM REQUIREMENTS • Type, Characteristics, Capacity • Location, Travel Time, Back-to-Back • Institutional versus Departmental Space • Priority Assignment and Preferences

  4. FORCED TIME FORCED TIME FORCED TIME ACADEMIC DEPT SCHEDULING DEPT ACADEMIC DEPT ROOM SCHEDULING ACADEMIC DEPT

  5. TIME REQUESTS TIME REQUESTS TIME REQUESTS FORCED TIME FORCED TIME FORCED TIME FORCED TIME FORCED TIME FORCED TIME ACADEMIC DEPT SCHEDULING DEPT ACADEMIC DEPT COURSESCHEDULING ROOM SCHEDULING ACADEMIC DEPT

  6. Room and Course Scheduling Efficiency Challenges CHALLENGES ROOM COURSE • Room UtilizationRate • Seat Utilization Rate • Standard Time Patterns • Sound Scheduling Policy • Proper Scheduling Sequence • Prime Time Effect • Room Ownership • Faculty-Driven Scheduling • Conflict-Free Registration • Student Progression/Graduation • Historical Inefficiencies • Collaborative Scheduling • Operational Efficiency • Transparency / Fairness

  7. Room and Course Scheduling Key Success Factors • Scheduling and Space Committee • Who, what, when…? • Design / Review Scheduling Policies (GASP!) • Academic Week • Courses • Instructor • Students • Rooms • Operational Considerations • What is being scheduled? • Critical Timelines • Roles and Responsibilities • Staffing • Information System • Implementation • Strong Team • Pilots and Simulations • Proper Data Collection Process • Communication, communication, communication…

  8. “They are the best in the business. Infosilem helped us to convert from an inefficient and cumbersome manual scheduling process to automation in a very short time-period, and were able to tailor their product to our special needs.” - Barb Davis, Registrar

  9. “Infosilem EnCampus™ allowed us to redesign the scheduling process so that the needs of our students became the primary criteria in building our timetables. The University course schedule really works for students and what’s more we now have room capacity we didn’t think we had.” - Joseph Thompson, Registrar

  10. “Infosilem has taken what could be a very complex task for any institution's IT department and compressed it into a few simple clicks that any functional user with a mouse could complete. They have created a very user-friendly application.” - Lynette Johnson, Senior Business Analyst

  11. Like many of us, we are perpetually being asked to do more with less. Infosilem’s ability to partner with our office to address our needs in such an immediate manner is almost like having more staff at hand to help us meet our deadlines and responsibilities. Their commitment to service of their clients after the sale is like none other we have seen before. - Gerard J. Donahue, University Registrar

  12. Thank You! Pierre Guay pierre.guay@infosilem.com (450) 420-5585 ext. 242

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