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Preparing the application

Preparing the application. Oskar Otsus January 201 3 Moldova. Topics. Preparing the application Mobilizing the team Managing the preparation Putting together the budget Participants portal and submitting the application. 9 steps from idea to project. Positive results.

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Preparing the application

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  1. Preparing the application Oskar Otsus January 2013 Moldova

  2. Topics • Preparingtheapplication • Mobilizingtheteam • Managingthepreparation • Puttingtogetherthebudget • Participantsportal and submittingtheapplication

  3. 9 steps from idea to project • Positiveresults • Negotiations and CA • signingthe GA, start oftheproject 7 8 9 -6 -4 -4 -3 0 +2 +3 +4 +6

  4. Building your team • Work out the basic work plan of your project • What kind of partners do you need? • Take into account: • Project type • Minimum and maximum budget • Special requirements in WP • Involvement of SMEs • Cooperation with third countries • etc

  5. Who to invite? • Friends and partners • Friends of friends • Partner searches, ask NCPs • Conferences and partnering events • Every partner has to have an important role!

  6. Agreements between partners Confidentiality Agreement - voluntary! • Is signed in the beginning of the project preparations • Defends confidential information and IPR • Regulates: • What is to be considered confidential information • Using the information and restrictions • Penalties in case of misuse Memorandum of Understanding - voluntary! • Is signed in the beginning of the proposal writing process • Regulates: • Proposal preparation order • Good will (competitive proposals) • Costs, etc • Guides: www.ipr-helpdesk.org

  7. Proposal writing • Prepare a work plan • Get familiar with rules • Work Programme • Guide For Applicants • Financial guidelines • etc • Create an ECAS account • Share the proposal writing between partners • Follow the instructions carefully • Don’t be afraid to ask for help and oppinion • Show your application to a friend

  8. Proposal submission • Don’t leave on the last minute • Check: • Are all the A forms filled in (A1, A2, A3.1, A3.2) • Have you submitted the last version of part B • Do not forget the ethics questionnaire

  9. Preparing the budget Oskar Otsus January 2013 Moldova

  10. Budget – different cost items • Personnelcosts • Number of workingmonths (fulltime) • Personmonthrate • Othercosts • Travelcosts • Durableequipment (depriciation) • Consumables • Etc • Subcontracting • Indirectcosts (overhead)

  11. Personnel costs You must know the value of your person month Person month = salary + social charges + regular bonuses Example: 2 researchers are participating in an FP7 project and they must calculate their personnel costs: 1st researchers person month rate – 2500 €, works 24 months 2nd researcher person month rate – 1500 €, works 24 months, 50% of his time Their personnel costs: 2500*24 + 1500*12 = 78 000 € Person month rate to use in application: 78 000 / 36 = 2167 €

  12. Putting together the budget

  13. Participants portal. Submitting the application Oskar Otsus January 2013 Moldova

  14. http://ec.europa.eu/research/participants/portal/page/home

  15. Whatdidwe talk about? • Timelinefromideatoproject • Buildingyourteam • Preparingtheapplication • Puttingtogetherthebudget • Participantsportal • Submittingtheapplication Oskar Otsus Estonian Research Council tel: +372 7 317 350 e-mail: oskar.otsus@etag.ee

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