Faculty Search Process

1. Faculty Search Process

2. Faculty Position Request Form • Department Chair completes and submits the Faculty Position Request Form to the appropriate Dean, who then submits it to the Provost for review and approval: http://www.tamiu.edu/provost/documents/FacPositionReq.pdf

3. Assigning Search Committee • Dean consults with the Department Chair to appoint a Search Committee and Chair. • Dean forwards Search Committee members to the Provost.

4. Developing Job Vacancy Notice (JVN) • Search Committee develops JVN (in a MS Word file) and submits to Department Chair and Dean for approval. • Dean forwards JVN to Provost for approval. • Provost e-mails JVN to Director of HR (Sandra) for final review. • Director of HR e-mails fully-approved JVN to Purchasing. • If advertising externally, Search Committee completes and submits the Faculty Advertisement Request Form with fully-approved ad: http://www.tamiu.edu/provost/documents/AdvertForm.pdf • Search Committee works with Purchasing to place the ad.

5. Request for Interview Form • Please follow approval process as indicated on Request for Interview Form: http://www.tamiu.edu/provost/documents/RQInterviewForm.pdf • Candidate’s vitae must be attached to this form.

6. Faculty Recruitment Travel Estimation Form • Please follow approval process as indicated on Faculty Recruitment Travel Estimation Form: http://www.tamiu.edu/provost/documents/FacReqTravelForm.pdf • Important: Approval must be obtained from the Provost prior to candidate’s visit.

7. Faculty Search Applicant List • Search Committee Chair must notify HR when a job offer has been made and accepted. • Search committee Chair must notify HR when to close down the JVN. • The Faculty Search Applicant List is important as it finalizes and ensures proper documentation of the faculty search process: http://www.tamiu.edu/provost/documents/FacSearchAppList.pdf • Immediately upon closing the JVN, Search Committee Chair completes the Faculty Search Applicant List and provides it electronically to the Provost, Dean, and HR.

8. Conclusion • All forms must be received directly from the Dean’s Office and forwarded to the Provost via e-mail attachment for verification and approval. • The Provost will return all forms directly to the Dean’s Office. The Dean’s Office will then distribute them to the submitting department. • All forms must be completed without delay to ensure the faculty search process and all documentation are finalized in a timely manner. • Please direct all inquiries about the faculty search forms to your Dean’s Office. • Please direct inquiries about the faculty search process to the HR Office. • You can refer to the HR website (www.tamiu.edu/ohr) under EMPLOYMENT for resources such as: • “Advertising and Hiring Procedures for Faculty Vacancies” • “Good Interview Questions for Faculty” • “Tips for Conducting an Interview” • “Tips for Conducting Reference Checks”

9. CHECK LIST • Faculty Position Request • Search Committee Members List • Job Vacancy Notice-JVN (in MS Word file) attach Faculty Advertisement Request Form if advertising externally • Request for Interview Form (attach vitae) Faculty • Recruitment Travel Estimation Form (RIF and RTEF should be submitted together) • Contact the Provost’s Office (Marta) to schedule the interview.

10. NOTES • All forms must be appropriately filled out in order to avoid delays (forward forms to the College Dean Executive Secretary). • Faculty interviews must not be scheduled earlier than a two-week advance notice (this also applies to airfare). • Faculty interviews: 30 minutes for faculty, and 1 hour for department chair • Expenses: • Provost covers airfare expense • Dean covers meals/lodging • Dean covers for advertising expenses • Please contact the Dean’s Office for all inquiries relating to Faculty Recruitment. • Only forms received directly from the Dean’s Office will be reviewed and approved by the Provost. • Permanent Residency: when a faculty member applies for (PR) you must follow the same procedure as a new position and submit forms. • HR usually contacts the department chair and informs them that the faculty member is applying.