YL8 EO Batch Projects

1. YL8 EO Batch Projects

2. Projects • Phone Tree Project • Batch Med Boards Reviewer • YL8 Legacy Book • Online Endorsements & Case Logs • Sleeping Quarters: Eat, Sleep & Clean • Batch Scrubs Batch Committees

3. Batch Scrubs • Ongoing • By batch orders of at least 100 sets per batch • Batch # 1 • Priority: • Clerkship Groups 4 – 9 • Official Scrubs • Batch # 2 • Rest of Batch 2014 • Other scrubs colors (w/ or w/o embroidery)

4. Batch Committees • Phone Tree/Communications Committee • Board Review Committee • Extracurricular Committee • Student Affairs Committee • Quarters Committee • Case Logs Committee • Legislative Committee • Executive Committee

6. Phone Tree/ Communications Committee • Phone Tree (SMS) • Facebook, Twitter and E-mail announcements • Face-to-Face announcements • Announcement Board • TMC Sleeping Quarters • ASMPH Guard House (?)

7. Phone Tree Project • To ensure that everyone in the batch is aware and updated • Taken care of by the Communications Committee • Composed of representatives from different clerkship/LEC Groups • Makes use of the Internet (Twitter, Plurk, Facebook and Email) and SMS technologies • Status Update: currently ongoing • Selection of Communications liaisons- complete • Establishment of Communications pipeline - ongoing

8. Phone Tree (SMS)

11. Phone Tree Project • To disseminate information regarding classes, requirements, school events, etc to medical clerks in various locations • To serve as an effective and efficient means of communicating information within and outside the different clerkship groups • Measurement of Success • Number of timely announcements • Given at least 72 hours prior the event • Frequency of announcements • Average Number of students receiving and reading the announcements per week • Number of SMS, Twitter and Facebook announcements • Attendance

12. Board Review Committee • Liaisons to PugadAgila • Aka “Taga-hila ng mgataonglibre” • Production of e-board review materials in PDF format • Reviewers for departmental exams • Developed with the purpose of being used in board review for the next year. • 1 – 2 committee members per clerkship group

13. Batch Med Board Reviewers • Electronic reviewer covering the different subjects • Can be accessed and downloaded from the internet, and viewed through mobile devices • To gather and compile together different sources that can be used as medical board review materials • To be taken care of by Board Review Committee • Gathering of resources: May to September • Encoding/ PDF conversion: September to April • Measurement of Success • Output: Board Reviews (PDF)

14. Externals/ Co-curricular Committee • Liaisons Officers to Extracurricular Events organized by the hospitals • Examples • Contests • Conferences • Parties • In charge of looking for available medical clerks to attend school and org events • Examples • Medical Students’ Summit • Medical Missions • 1 committee member per LEC group

15. Internals/ Student Affairs Committee • In charge of gathering medical clerks’ concerns and grievances • Investigating “events” that involve ASMPH clerks • Also includes needle stick injuries • Reports to be submitted to Executive Officer • Creation of guidelines on handling and avoiding clerkship issues • To done with the cooperation of the Legislative Committee • Can be provided for Students’ Bill of Rights and Magna Carta, as well as to the administration • Guidelines to be included in the YL8 Legacy Book • 1 committee member per LEC group

16. Quarters Committee • To ensure cleanliness and orderliness of the rest quarters in the different hospitals • Locker assignments • Guidelines on sleeping quarters usage • Monitoring • Acquisition and allocation of limited toiletries • 1-2 committee members per LEC group

17. Rest Quarters (other hospitals) Good News Some public hospitals have rest quarters for clerks Bad News Some don’t For Hospitals with Quarters QMMC – as small as a closet RMC – no bed You lie on the floor But there are rats running around at night ☹ Food Attracts rats (especially in PCGH) Keep windows closed

18. Rest Quarters: Eat, Sleep & Clean • Rescue Foods Cupboard • At the discretion of each LEC groups • Batch Toiletries • To be allotted to different LEC groups based on the hospital rotation • Group Lockers • Quarters cleanliness • Security • Charging Stations • Taken care by the Quarters Committee

19. Case Logs Committee • Compilers of case logs of ALL clerkship groups • Identification of unique cases to be presented to the batch in a mock CPC • To be done with the cooperation of the Board Review Committee • 1 committee member per LEC group

20. Online Endorsements & Case Logs • To ensure that there are no problems during rotation changes between groups • Online endorsement forms and case logs (via Google docs) • One person per rotation in charge of compiling endorsements for the his/her LEC group. • Another person is assigned to compile the case logs • Entire LEC group to do research on the cases seen • Case logs will be used as references in the board reviews • will be given to the other groups as well as the future batches of clerks.

21. Executive Committee • Composed of executive deputies from each of the clerkship groups • To assist the Executive Officer in monitoring and communicating with the various batch committees • To act as proxies for EO for impromptu meetings with admin, year level coordinators, etc. • Project: YL8 Legacy Book

22. YL8 Legacy Book • Compilation of different practical advices and guides • from ASMPH clerks and interns in different partner institutions of ASMPH • Also includes commuters’ and drivers’ guide • Will serve as a rough guide for future clerks and interns • Also based on the endorsement forms from previous batches. • To be handled by Executive Committee • Measurement of Success • Output: Legacy Book – to be given to next year’s clerks during Send-Off

23. Legislative Committee • Priority work on a provisional magna carta for in-hospital trainees (clerks and interns) • Ideally, 2014’s own jerry-rigged version out during first or second rotation • Let’s try to make a sort of “collective bargaining agreement” • Just to prevent things like sudden requirements and deadlines • MBA is notorious

24. Legislative Committee • Content of an example clause: • Make a req. min. of 10 calendar days for requirements of >=10% final grade • 10 days is standard in Philippine Labor Code = reasonable • Provisional magna carta to be integrated into official one at end of the year • (let’s face it, lower batches will be taking their sweet time)

25. Legislative Committee • Expect work in this committee to be equal to that of other committees • BUT!!! Our work now will echo through out the rest of ASMPH history • (We’ll become the first batch to write a magna carta, plus it’s specific for clerks and interns) • If all things go our way, all the heavy-lifting should be over by December 2012

26. Legislative Committee • Duties include: • Conduct LEC group FGDs re: constitution and magna carta • Get signatures, votes from respective LEC groups, for legal documents and quorum • Help write the constitutional revisions and magna carta (it’ll be a team effort) • Research, if need be (also team effort) • First-responder legal advisor for incidents (tag-team with internals)

27. Provisional magna carta • Rumor has it: Doc Yap made a list of clerk and intern rights back in 2010 • To be confirmed • May have overlap with existing guidelines, but repeated for emphasis of importance and ratification • My ideal idea (you can contest, suggest, complain to me) = we finish this by the second rotation, we all sign it, and presto!

28. Provisional magna carta(Clerk's bill of rights) • In-hospital trainees have the right: • To be treated with honesty and respect • To receive training, supervision, and support directly from residents, consultants, and specialists • To be provided with and participate in a variety of instructional cases and educational events • To work in an environment that is safe and secure

29. Provisional magna carta(Clerk's bill of rights) • In-hospital trainees have the right: • To work in a fair environment, free of bias and discrimination • Areas of discrimination include but not limited to: • Gender and sex • Race • Nationality • Religion • Economic background • Educational background, including medical school

30. Provisional magna carta(Clerk's bill of rights) • In-hospital trainees have the right: • To know his/her evaluation score (grade) • To know how his/her were graded from each department • To appeal / contest his/her grade

31. Provisional magna carta(Clerk's bill of rights) • In-hospital trainees have the right: • To be presumed innocent until proven guilty beyond reasonable doubt • To be informed in writing of any complaints against him/her • Form filed within ten (10) calendar days after incident with (grievance mechanism authority) • To face his/her accuser

32. Provisional magna carta(Clerk's bill of rights) • In-hospital trainees have the right: • To be informed of deadlines and presentation dates at least ten (10) calendar days • To defend his/her rights without fear of punishment or retaliation • Grievance mechanism • Penalties • Violation of any of the above...

33. Provisional magna carta(Clerk's bill of rights) • As of present, still incomplete