First Indico Workshop

1. First Indico Workshop Room Booking 29-27 May 2013 CERN Alberto Resco Pérez

2. main features Event management Lectures Meetings Conferences Room Booking Collaborativetools

3. Room booking What is it? • We offer an integrated room booking system, extensible, and currently in use at CERN • Indico Meetings take a place in rooms • Also not Indico Meetings

4. Access to room booking Link at the top menu bar

5. What we can do Different functionalities • Book a room • Search rooms • Map Calendar Display bookings Block rooms

6. Booking a room

7. Booking a room • Types of rooms • Public rooms • Public rooms • Private rooms • Types of bookings • Single day • Repeat daily • Repeat once every 1/2/3 weeks • Repeat every month

8. Booking a room New interface • 3-step workflow: • > Specify search criteria • > Select available period • > Confirm reservation

9. map List all the rooms for a site

10. map We can filter inside the map

11. Display bookings

12. calendar All the bookings for a period for all the rooms

13. Display bookings My bookings | Bookings in my rooms | Search bookings

14. Display pre-bookings My PRE-Bookings | PRE-Bookings in my rooms

15. Room booking DEMO

16. Blocking a room

17. Blocking a room Blocking a room means cancel the existing bookings and not allow bookings during a period for a room. This may happen because there is an important conference: Restrict the bookings in that room To a specific set of users

18. Blocking a room Blocks Manager Book Bookings

19. Blocking a room List of bookings for a period

20. Blocking a room We choose the period to block

21. Blocking a room We give the reason of the blocking

22. Blocking a room We choose the rooms to be blocked

23. Blocking a room We choose the allowed users to book

24. Blocking a room Blocking created

25. Questions? Alberto resco http://github.com/arescope @arescope arescope@cern.ch