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Site License Advisory Team. November 30, 2012 meeting. Agenda. Acrobat XI & Adobe Codes New Microsoft Software Microsoft Campus Agreement Negotiations Software Renewals SAS JMP Maple McAfee End of Life and How To Retire Software. Acrobat XI & Adobe Codes.

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site license advisory team

Site License Advisory Team

November 30, 2012 meeting

  • Acrobat XI & Adobe Codes
  • New Microsoft Software
  • Microsoft Campus Agreement Negotiations
  • Software Renewals
    • SAS
    • JMP
    • Maple
  • McAfee End of Life and How To Retire Software
acrobat xi adobe codes
Acrobat XI & Adobe Codes
  • Acrobat XI is now available on OCIO Self Service (
  • Codes for newest Adobe software product versions are available to SLSC’s through Self Service
  • Office 2013 is available on Self Service
microsoft office 2013
Microsoft Office 2013
  • Software became available in early November
    • 32-bit/64-bit decision is different than usual
      • Even on 64-bit machines, MS recommends the 32-bit installer!
        • See and for more detail
      • You must uninstall previous versions of Office to install this version (a technical requirement, not a license requirement) if the architecture differs
      • Your Office architecture needs to match architecture with other products that connect with Office
        • Visio, Project, etc.
    • KMS updated on Nov. 19th, activates Office 2013 now
new microsoft products for slsc s
New Microsoft Products for SLSC’s
  • Exchange 2013 becomes available today on Self Service (
  • SCCM for Mac (SCCM 2012 SP1) is not yet available, but we’re watching for it
  • Sharepoint and Lync 2013 should be available next week
  • Project and Visio 2013 will become available early next month on Self Service
microsoft campus agreement
Microsoft Campus Agreement
  • In process on renewal: agreement expires 6/30/2013
  • New topics of discussion with MS since last time:
    • MDOP as an available option
    • ECAL inclusion (we currently pay extra)
    • RDS CALs (remote desktop, formerly terminal services CALs) as an option
sas renewal
SAS Renewal
  • Price increase ($2-3/copy on workstations; servers remain the same) should begin next month
  • Codes have arrived, undergoing testing and checking now
  • SAS Business Intelligence added
    • Some departments are interested in this software
    • SAS BI includes SAS Office Analytics
other upcoming renewals
Other Upcoming Renewals
  • Sigmaplot
    • Codes expire in December
    • Codes now available via Self Service (, renewal cost $16/copy
      • Codes expire weird: you must wait until the software is fully expired (around Dec. 4) to replace the license code
  • JMP
    • Added Genomics to site-wide license (use in Children’s Hospital). Estimated value added: $15,000
    • Code expected in late December
  • Maple
    • Quote received, pricing remains at last year’s cost
mcafee end of life or how to retire software
McAfee End of Life(or: how to retire software!)
  • OCIO and OSUWMC have agreed to retire McAfee before September 2013
  • How the heck do we do that with a 15 year-old agreement?
ending the life of software
Ending the Life of Software
  • First, read the fine print about how to end the agreement.
    • “A License for a Product shall automatically terminate upon the expiration of the applicable Subscription License term.”
  • Determine OSU responsibilities Re: the agreement
    • “Upon termination or expiration of any License hereunder, Customer will cease use of the Product and exhaust all efforts to destroy all copies of the Product [and any copies created for disaster recovery or distribution] and all related documentation and notify all users that they must return or destroy their copies.”
ending the life of software1
Ending the Life of Software
  • Understand what survives contract termination
    • In this case, “Terms of Payment,” “Liability/Warranty,” “Nondisclosure,” and “Audit”
      • Obviously, this last one is important; just because we’re no longer in an agreement does not mean that we cannot be audited.
      • When terminating or reducing spend an agreement, you must be prepared for an audit from the company.
software life cycle management guide
Software Life Cycle Management Guide
  • OCIO maintains a Guide to help you through this: The document includes a section on “Sanitation and Retirement:”

Sanitation and Retirement

  • Removal of software must occur after a relationship between user and University or area ends.
    • Relationships may end when:
      • A customer disaffiliates with the University (employment termination, graduation, or other termination)
      • A license agreement with a vendor is terminated.
    • When a relationship ends, sanitation of software should begin immediately.
software life cycle management guide con t
Software Life Cycle Management Guide (con’t)
  • Destruction of master media and publications
    • Media and publications should be destroyed in a manner that allows for tracking of destruction.
  • Maintenance of records
    • Licensing agreements often indicate explicitly how long records must be kept after termination of the agreement.
      • University retention policies and software agreements should be used together to determine schedules.
    • Place all records on a retention schedule upon termination of an agreement, in line with licensing agreement requirements or University retention policies.
so what if i have mcafee
So what if I have McAfee?
  • Please, tell me. (Mailing your info to [email protected] will create a record we can track)
    • OCIO is working on a complete retirement plan at this time
    • OCIO Site Licensing is available if you need help transitioning to another product
  • Current recommended alternatives include Microsoft System Center Endpoint Protection (formerly Forefront) on all platforms.
questions comments
  • No meeting in December (it would be New Year’s Eve. . . No one wants a meeting then!)
  • Meetings resume January 31, 2013!