Job descriptions the next phase
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Job Descriptions The Next Phase. Presentation to Department Contacts July 2003. Last Year We Introduced:. Online Job Description and supplement forms Electronic transmission, storage and retrieval Job Description Library. Introducing this summer:. Generic Job Descriptions

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Job Descriptions The Next Phase

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Job descriptions the next phase

Job Descriptions The Next Phase

Presentation to Department Contacts

July 2003


Last year we introduced

Last Year We Introduced:

  • Online Job Description and supplement forms

  • Electronic transmission, storage and retrieval

  • Job Description Library


Introducing this summer

Introducing this summer:

  • Generic Job Descriptions

    • Select an established job description with standardized functions, tasks and requirements

    • No classification review required

  • Job Description Builder

    • Choose from an inventory of functions, tasks and requirements

    • Copy and paste into Online Job Description


Benefits

Benefits

  • Workload reduction

    • For the Job Card Preparer - reduces the need to compose function, task and requirement language

    • For the Classifier - eliminates or expedites classification review since job documentation is standardized

  • Quicker cycle times

    • Recruitment

    • Reclassification


Generic job descriptions

Generic Job Descriptions

  • Download from Job Description Library

  • Pre-determined functions, tasks and requirements

    • General enough to apply to a broad population

    • No ability to edit

  • Enter only fields such as name, supervisor, department, work location, etc.


Generic job descriptions cont

Generic Job Descriptions (cont.)

  • No classification review required

  • Normal department job description approval procedures still apply

  • Save and submit to Human Resources

  • Will appear in Job Description Library numbered as a unique position


Requirements for using generic job descriptions

Requirements for Using Generic Job Descriptions

  • All Essential Functions must be represented

  • All Selection Criteria must be included

  • Job documentation must be deemed adequate to support HR processes, such as:

    • Recruitment and hiring

    • Classification and pay

    • Performance management

    • Skills and knowledge exceptions to layoffs out of seniority order


How to access

How to Access

  • Users will be provided the option to select from a menu of generic job descriptions after selecting “Create a new description for a position” from the Job Description Main Menu at http://joblink.ucsd.edu/mwb/jobdesc/index.html

  • View example –

    Academic Department Student Services Coordinator


Alternatively

Alternatively…

  • Use the generic job description as a template

    • Copy and paste language as appropriate

    • Edit to customize to the individual position

  • Once you customize, position requires classification review


Job description builder

Job Description Builder

  • Choose from established selection criteria:

    • Occupation

    • Occupational Sub-Group

    • Occupational Sub-Group Category

    • Assigned Functions

  • Returns a list of tasks and requirements commonly associated with the functions chosen


Job description builder cont

Job Description Builder (cont.)

  • Select the applicable tasks and requirements

  • Copy and paste into the appropriate sections of the Online Job Description

  • Review, edit and customize as appropriate until position content is fully documented

  • Complete all other sections of the Online Job Description

  • Submit through normal department channels for approval and classification review


Technical aspects

Technical Aspects

  • Two browser sessions open simultaneously:

    • Online Job Description

    • Job Description Builder

  • To function properly requires:

    • Microsoft Internet Explorer 6.0 +

    • Netscape 6.2 +


How to access1

How to Access

  • Users will be offered the option to access the Job Description Builder via the Online Job Description form at the Functions/Tasks section. Will link to:

    http://joblink.ucsd.edu/mwb/jdbuilder/index.html

  • Demonstration


Alternatively1

Alternatively…

  • Copy and paste statements into your word processing application

  • Review, edit and customize as appropriate until position content is fully documented

  • Copy and paste final content into the Online Job Description


Summary of options

Summary of Options

  • Start with a blank form

  • Download an approved job description from the Job Description Library

  • Use the Job Description Builder tool

  • Adopt one of the generic job descriptions


Status of project generic job descriptions

Status of Project – Generic Job Descriptions

  • 3 generic job descriptions drafted

    • SRA II – Clinical Trials Coordinator

    • SRA II – Basic Science Research Associate

    • SAO I – Academic Department Student Services Coordinator

  • More in progress

    • __ Assistant II – Research Support


Status of project job description builder

Status of Project –Job Description Builder

  • Occupational Sub-groups currently available:

    • Clerical & Administrative Support

    • Programming/Systems Analysis

    • Administrative Analysis

    • Laboratory Support

    • Student Affairs

  • Additional groups in progress:

    • Staff Research Associates


Process

Process

  • Steering committee guided project and identified priorities

  • Compensation Unit drafted initial content

  • Subject-matter experts across campus reviewed draft content and make recommendations

  • Categories are implemented as completed

  • Continuous opportunity to supplement


Implementation

Implementation

  • Phase I - 7/03

    • Generic job descriptions and Job Description Builder content will be available for some of the most highly populated occupations

  • Phase II – 7/1/04

    • Many of the most highly populated occupations will be incorporated

  • Future Development – TBD

    • As determined by campus needs and available project resources


Recognition and thanks

Recognition and Thanks!!!

  • UC Riverside – Human Resources Department

    (Originator of the Job Description Builder concept)

  • Job Description “Tiger Team”

    Anne CresseyLydia Ikeda

    KC DavisStephanie Wong

    Maureen Harden

  • Human Resources Staff

    Rosemarie Mirano-del MarBill Speckman

    Mary PaulThelma Vanesian

    Susan RebaCarol Yoza

  • Teams of Subject Matter Experts


We need and welcome your input

We Need and Welcome Your Input

  • Try different queries and view the results

  • Volunteer to review content as a subject-matter expert

  • Contact the Compensation Specialist assigned to your VC area


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