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Writing Effective Job Descriptions

Writing Effective Job Descriptions. Why Write Job Descriptions. A job description describes the major areas of an employee's job or position. Provides guidance for hiring no matter how big your company gets

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Writing Effective Job Descriptions

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  1. Writing Effective Job Descriptions

  2. Why Write Job Descriptions • A job description describes the major areas of an employee's job or position. • Provides guidance for hiring no matter how big your company gets • A well-written, practical job description will help you avoid hearing a refusal to carry out a relevant assignment because "it isn't in my job description."

  3. What Good Job Descriptions Have • Begin with a careful analysis of the important facts about a job such as the following: • individual tasks involved • methods used to complete the tasks • purpose and responsibilities of the job • relationship of the job to other jobs • qualifications needed for the job. • Here is an example of a really good one

  4. What Good Job Descriptions Have Continued Must Have May Have Depending on Situation • Job Title • Job Objective or Overall Purpose Statement - summary designed to orient the reader to the general nature, level, purpose, and objective of the job. • List of Duties or Tasks Performed - The list contains an item by item list of principal duties, continuing responsibilities, and accountability of the occupant of the position. • Description of Relationships and Roles the occupant of the position holds within the company. • Job Specifications, Standards and Requirements - The minimum amount of qualifications needed to perform the essential functions of the job. • Job Location • Equipment to be used in the performance of the job. • Collective Bargaining Agreements- Agreements and terms that relate to job functions. • Salary Range - Range of pay for the position.

  5. Example of a Good and Bad Job Description for an Office Manager Bad- Is the office manager stuck: Good- Or is the office manager: "routinely ordering office supplies for the company and keeping the storage closet well stocked " developing and implementing a system of ordering office supplies that promotes cost savings and efficiency within the organization?"

  6. For help visit these sites http://www.sba.gov/smallbusinessplanner/manage/manageemployees/SERV_JOBDESC.html This one above you must go to and read the last bit of it telling how to word your job description.

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