Finance & Administration Quarterly Update

1. Finance & Administration Quarterly Update Purchasing / Payment Services Update January 26, 2009

2. Purchasing / Payment Services Update • HSC Employee Moving Expense Reimbursement Form • Form is located in TechBuy under “Forms” on the Main Menu page • Employee Banner ID “R” Number required on form.

3. Purchasing / Payment Services Update Employee Moving Expense Reimbursement Form

4. Purchasing / Payment Services Update Employee Banner ID – “R” Number

5. Purchasing / Payment Services Update • P-Card Transactions in TechBuy • Science Catalog Vendors – New Option • Use Purchase Order • Or Use P-Card • If P-Card • Order begins with “PS” in TechBuy • Example: PS000013 • Billed to Banner FOP with a JV document • JV document begins with “CH” • Example: CH000015

6. Purchasing / Payment Services Update • Submission of Vendor Invoices to Payment Services • As soon as you receive an invoice from a vendor, please submit to Payment Services • Please note Purchase Order number on invoice, even if it is for a FY08 order. • For products ordered in FY09, an FY 09 order must be submitted or approved. You cannot pay from an FY08 order.

7. Purchasing / Payment Services Update • Cardinal Health Clinical Supply Purchasing in TechBuy • Clinical Supplies Only • If you are set up in www.Cardinal.com now, you will need training before you will be given access to Cardinal Heath through TechBuy • Training in February • Email sent out last week to areas involved • Please reply with names of users who need training • Access granted only after attending training • Cardinal Pharmaceutical purchases will continue with current method of purchase

8. Purchasing / Payment Services Update • Standing Order Form in TechBuy • Only for Orders for the entire fiscal year • Products / services and quantities vary from month-to-month and prices may differ • May be entered with a $0.00 amount • Examples: • Transcription Services • Copier Orders with line items for excessive copies • Linen and Laundry Services • Use Non-Catalog form for fiscal year where product / service and price does not vary • Orders that are not Punch-out (Catalog) or Science Vendor