29 th quarterly review meeting of finance controllers ssa
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29 th Quarterly Review Meeting of Finance Controllers-SSA. 12 th – 14 th May 2011 - Shimla ( Himachal Pradesh). PRESENTATION ON FIELD VISIT TEAM - III. Team consisted of Finance Controllers of the States:

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29 th quarterly review meeting of finance controllers ssa

29th Quarterly Review Meeting of Finance Controllers-SSA

12th – 14th May 2011 - Shimla ( Himachal Pradesh)

PRESENTATION

ON

FIELD VISIT

TEAM - III

slide2
Team consisted of Finance Controllers of the States:

Arunachal Pradesh, Chandigarh, Gujarat, J & K, Karnataka, Madhya Pradesh, Punjab, Rajasthan, Uttar Pradesh and Chief Consultant, TSG, Delhi

  • Finance Controller, SSA Rajasthan – Team Leader
  • Assisted by Shri Tilak Raj Chaudhary, SO / F & A and Shri Ashok Sharma, BRC / Primary
  • Team visited - BRC Office, Shimla, May Field, GPS/GSSS, Phagli, Chaura Maidan
brc shimla
BRC Shimla
  • Cash Book maintained but not properly.
  • Saving Bank Account in UCO Bank.
  • Pass Book updated 4th May, 2011.
  • Cheque Issue Register not maintained.
  • Asset Register not maintained.
  • Vouchers are kept loosely in a file without defacement.
  • Bank Reconciliation is not carried out.
  • Accounts of BRC not yet covered in internal audit.
slide4

Contd….

  • No Account personnel at BRC level.
  • Training in maintaining of Books of Accounts is needed.
govt sr sec school phagli
Govt. Sr. Sec. School (Phagli)
  • Enrolment 153 from Class-VI to VIII. Consists of 46 SC girls and 48 SC boys.
  • There are 22 teachers (5 males and 17 females).
  • Cash Book is being maintained in double entry system but not properly. Cash Book is not closed periodically.
  • Ledger is maintained but not the Journal.
  • Cheque Issue Register is not maintained.
  • Advanced Register is not maintained.
  • Bank Account is being maintained in Cooperative Bank with a closing balance of Rs. 11421.00 as on 17.05.2010.
slide6

Contd….

  • Updation of Pass Book is required.
  • Saving Bank Account in Cooperative Bank needs to be closed immediately.
  • Vouchers are kept in a file.
  • Stock Register and Asset Register not maintained properly.
  • Physical verification not done.
govt primary school phagli
Govt. Primary School (Phagli)
  • There is an enrolment of 125 students in the cluster consisting of 42 SC boys and 53 SC girls (Phagli 73, Nobha 25 and Ramnagar 27).
  • Cash Book is maintained but not in a chronological order.
  • Cheque Issue Register not maintained.
  • Stock Register, Asset Register and Advance Register are not maintained.
govt primary school chaura maidan
Govt. Primary School (Chaura Maidan)
  • There is an enrolment of 69 students.
  • There are 3 teachers.
  • Cash Book is maintained properly and timely updated and verified by the Head Teacher.
  • SMCs minutes register is available.
  • Stock register is maintained.
govt sec school chaura maidan
Govt. Sec. School (Chaura Maidan)
  • Cash Book not prepared properly and not closed even on yearly basis.
  • Ledger is maintained.
  • Asset Register, Cheque Issue Register not maintained.
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