Intergovernmental Preparedness for Essential Records (IPER) Project

1. Intergovernmental Preparedness for Essential Records (IPER) Project Welcome to the Ask IPER Web Conference We’ll be getting startedin just a few minutes Hosted by the Council of State Archivists

2. Ask IPER - Using iLinc Before we get started, let’s review iLinc features • Ask a question by “raising” your hand • Send a chat message (public or private) • Rearrange what you see on your screen Ask IPER Web Conference www.StateArchivists.org/iper/

3. Ask IPER ‒ Today’s Agenda • Status report • IPER Resource Center • Currently asking states and territories to verify existing links for the short course, Introduction to Records and Information Management • Planning the fully functional Resource Center • Promoting IPER using social networks Ask IPER Web Conference www.StateArchivists.org/iper/

4. Status Report • Intro to Records and Information Management • Narrated, 75-min PowerPoint posted on CoSA website • Now finalizing production & narration • Asking states to confirm links for Resource Center • Launch expected July 2009 • IPER Resource Center • Interim solution will use links within CoSA’s existing Archives Resource Center • Developers presenting initial design July 2; ideal will be incremental implementation through summer and fall Ask IPER Web Conference www.StateArchivists.org/iper/

5. Status Report • Main IPER Courses • First drafts ready in next 3-4 weeks, reviewed by subject matter experts to ensure accuracy, appropriate content • First pilot ‒ Internal review ‒ September 2009 • Second pilot ‒ Will involve an actual state ‒ late 2009 • Train-the-Trainer Institutes • Must wait for FEMA to certify both courses (after pilots) • Hope to hold first TTT Institute in early 2010 • Number and location of TTTs will depend on which states can assemble Instructional Teams despite the economy Ask IPER Web Conference www.StateArchivists.org/iper/

6. Status Report • Instructional Teams • States/territories that have submitted rosters will be asked to confirm members and their contact info.(email will be coming from Kim Norman this week) • If your state/territory has NOT submitted roster, we will ask you to do one of the following by June 26: • Submit a roster with complete contact info, OR • Tell us if you won’t be able to form an Instructional Team • We will send a “training skills” survey to each individual on the rosters in late June to guide development of the Train-the-Trainer institutes. Ask IPER Web Conference www.StateArchivists.org/iper/

7. Checking Resource Center links • Request to check links was emailed on June 11to state archivists & records managers, leaders of IPER Instructional Teams • Responses due by July 1 • Interim table leads users to pages in existing Archives Resource Center http://www.statearchivists.org/iper/rc/RCtable.htm Ask IPER Web Conference www.StateArchivists.org/iper/

8. Checking Resource Center links Example of a slide in the Introduction to RIM course that points to the Resource Center: Ask IPER Web Conference www.StateArchivists.org/iper/

9. Checking Resource Center links Intro to RIM calls for links to the following • State and territorial archives and records management programswww.statearchivists.org/states.htm • State and territorial archivists and records managerswww.statearchivists.org/statearchivists.htm • Records definitions, statutes, regulationswww.statearchivists.org/arc/states/res_stat.htm • Records management guidancewww.statearchivists.org/arc/states/res_recmgt.htm Ask IPER Web Conference www.StateArchivists.org/iper/

10. Checking Resource Center links Intro to RIM calls for links to the following,cont. • Records disposition schedules for state recordswww.statearchivists.org/arc/states/res_sch_genlst.htm • Records disposition schedules for local government records www.statearchivists.org/arc/states/res_sch_genlloc.htm • Electronic records guidancewww.statearchivists.org/arc/states/res_elec.htm • Email guidancewww.statearchivists.org/arc/states/res_emai.htm Ask IPER Web Conference www.StateArchivists.org/iper/

11. Other Team Activities Other activities that state and territorial teams should be working on now • Complete the CoSA Assessment of Emergency Preparedness in the States and Territories http://statearchivists.org/prepare/framework/assessment.htm • Spread the word about IPER & preparedness in generalhttp://statearchivists.org/iper/promotion.htm • Learn to use iLinc ‒ and practice, practice, practicehttp://www.ilinc.com/services/training.php Activities & ideas: http://statearchivists.org/iper/teamactivities.htm Ask IPER Web Conference www.StateArchivists.org/iper/

12. Promoting IPER via social networks • IPER page is active in Facebook • Search for “IPER project/CoSA” in Facebook • Are state team members using Facebook? What advice, ideas can you offer? • Have you looked for associations in your state on Facebook? Try “municipal clerks,” “league of cities” • We’re considering Twitter, LinkedIn • Other possibilities? What’s worked (or hasn’t worked) for you? Ask IPER Web Conference www.StateArchivists.org/iper/

13. Ask IPER – Who are we? IPER Staff • Verna Edwards, IPER Curriculum Manager • Kim Norman, IPER Program Officer • James Irby, IPER Program Associate CoSA Staff • Vicki Walch, CoSA Executive Director • Jenifer Burlis-Freilich, CoSA Program Officer IPER Advisory Board • David Carmicheal, chair • Members representing ARMA, CoSA, ICMA, IIMC, NAPHSIS, NACo, NACRC, NAGARA, NASS, NASCIO, NEMA, NGA, NLC, NARA, FEMA Contractors, Consultants • C2 Technologies, Joan Krejci Griggs Lead Subject Matter Experts (SMEs) • Jim Henderson, Dan Cantrall, Maria Holden, Christine Wiseman Ask IPER Web Conference www.StateArchivists.org/iper/

14. Question & Answer (Q&A) Opportunity for callers to ask questions Ask IPER Web Conference www.StateArchivists.org/iper/

15. Ask IPER – Thank You! To learn more about the IPER Project, visit www.StateArchivists.org/iper Questions? Email iper@statearchivists.orgor call Kim Norman, IPER Program Officer678-364-3806 Ask IPER Web Conference www.StateArchivists.org/iper/