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IT Infrastructure Partnership Agency Procurement Workgroup Craig Goeller

IT Infrastructure Partnership Agency Procurement Workgroup Craig Goeller. PWG Members. Mary Clarke, Virginia Department of Transportation Gay Cohn, Virginia Department of Health Beth Easter, Department of Military Affairs Jim Gargasz, Department of Military Affairs

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IT Infrastructure Partnership Agency Procurement Workgroup Craig Goeller

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  1. IT Infrastructure Partnership Agency Procurement Workgroup Craig Goeller

  2. PWG Members Mary Clarke, Virginia Department of Transportation Gay Cohn, Virginia Department of Health Beth Easter, Department of Military Affairs Jim Gargasz, Department of Military Affairs Craig Goeller, Department of Medical Assistance Services Vicki Krisnitski, Department of Game & Inland Fisheries Debbie Madison, Virginia Department of Corrections Pat Paquette, Department of Health Professions Steve Rusch, Department of Conservation & Recreation Bob Sievert, Department of General Services Don Rainey, Department of Social Services Brian Craig, Department of Social Services

  3. P2P Bottle Necks

  4. Working Group Members Debbie Madison (Lead) Mary Clarke Craig Goeller J B Edmonds Tammy Helms Ken Golaszewski (APM) George Vrtiak Brian Craig

  5. P2P Bottle Neck • Update the Commodity Code Scope List based upon the new rate structure • The rate structure has been published and Commodity Code Scope List is in the process of being updated • SMO and Finance and Administration are in discussion relating to the impact of some of the changes • Explore ways to disseminate information (i.e. distribution lists) • Distribution lists have been developed to send email to AITR/AITR Designee when a PO has been cut • Other lists have been explored but have not proved feasible

  6. P2P Bottle Necks • NG Procurement SharePoint • The SharePoint site became operational effective 17 April 2007 • On going effort to populate PR/PO information back to the first of the year. • Modifications have been requested to enhance message generated to requestor and to automatically generate “ticklers” for PO that exceed the ETA • New MS contract has alleviated the SharePoint license issue. • In order to access the site, you need a DITLAN or a COV account. If you don’t yet have one, or if you’re unsure, contact the VITA Customer Care Center (VCCC) at vccc@vita.virginia.gov; or 804-786-3932 or 866-637-8482. • With the implementation of ARIBA by NG, the NG and SCM PO numbers will be harder to tell apart. • All NG PO numbers will end in a suffix of 7250 or 4000

  7. P2P Bottle Necks • Provide information explaining the MS enterprise agreement • Contract has been signed • Initial communication developed informing agencies that renewals will be included under this contract • Contract covers all in scope MS services and products • Current server licenses are covered under this contract • When consolidated “temporary use” license granted then a true-up will be performed • Send questions to VITAPO@ngc.com

  8. P2P Bottle Necks • Additional personnel has been added to the Northrop Grumman procurement team • Additional buyer • Procurement coordinator to track PO with vendors and obtain proof of delivery • Administrative support to assist in entry of PO • Metrics coordinator • Additional person to support Technical Review • Hardware Standards (desktop, laptop, and printer) have been updated an are being prepared for publishing on the VITA web site. Will include a introductory statement on ordering the monitor separately

  9. P2P Bottle Necks • For maintenance/replacement of an non-operational desktop/laptop • Call help desk • Help desk contacts the LAC/RSD • If the item needs replacement then an internal NG purchase request is processed by passing eVA. • To ensure consistency, staff has been briefed via the current operations staff meeting.

  10. P2P Bottle Necks • CAM’s strategic involvement The Customer Account Managers (CAM) are working with agencies to identify strategies to learn more about the agency’s strategic initiatives to proactively support the agency’s IT initiatives. • Faxing the packing slip to NG receiving • Agencies are responsible for sending the packing slip to NG and for receiving in eVA. This verifies that the item ordered has been received. Fax to the attention: Terrance Milo (703) 995-4401

  11. Working Group Members Mary Clarke (Lead) J B Edmonds Gay Cohn Debbie Madison Mark Casper Norm Hill (APM) George Vrtiak

  12. Expiring Contracts Process

  13. Expiring Contracts • The Health and Human Services Secretariat will serve as the pilot group to perform a reconciliation of contracts • Customer Account Manager, Anne Wingfield will lead this effort • Purpose of these reviews will be to ensure that all contracts associated with agency support are being covered by either Northrop Grumman or VITA/SCM contracts • Infrastructure related contracts (retained and assumed) will be the responsibility of Northrop Grumman to ensure that appropriate service is provided to the agency. • For contracts out of scope to the partnership, VITA/SCM will continue to be responsible for coordinating their renewal through the agencies

  14. Expiring Contracts • Meeting to consolidate standard product under a single contract • IronPort complete • Met with McAfee • Met with Symantec • Identifying additional products

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