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JIEM and Business Process Change

JIEM and Business Process Change. Objectives. Need for Exchange Analysis – Available Tools What is JIEM? Business Process Modeling Using JIEM Where JIEM fits in Requirements Analysis JIEM Resources. Exchange Analysis.

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JIEM and Business Process Change

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  1. JIEM and Business Process Change

  2. Objectives • Need for Exchange Analysis – Available Tools • What is JIEM? • Business Process Modeling Using JIEM • Where JIEM fits in Requirements Analysis • JIEM Resources

  3. Exchange Analysis • Work with stakeholder Subject Matter Experts (SMEs) to identify information sharing requirements • Identify the context and content of the exchange • Follow a standard methodology to describe and capture exchange requirements Accurately defining requirements leads to effective application development and easies the impact of change

  4. Use an Effective Methodology and Tools • Methodologies • UML (Uniform Modeling Language) • JIEM (Justice Information Exchange Model) Analysis • BPMN (Business Process Modeling Notation) • Tools • Freeware – ArgoUML, JIEM • Licensed – Enterprise Architect, Visio, Exchange Modeler

  5. What Is JIEM?

  6. The Justice Information Exchange Model (JIEM) • Exchange Analysis Methodology • Conceptual Framework • Software Tool • Reference Models • Links to the Global Justice XML Data Model (GJXDM) and National Information Exchange Model (NIEM) for development of conformant Information Exchange Package Documentation (IEPD)

  7. JIEM Conceptual Framework All information exchange can be described in five dimensions: • Processes • Events • Agencies • Conditions • Information • Documents • Data elements

  8. Process A group of logically related events that are synonymous with a general business activity • Investigation • At large • Detention • Pre-disposition court • Post-disposition court • Pre-disposition supervision • Post-disposition supervision • Incarceration • Post supervision

  9. Event Decisions and actions that trigger information exchange • Arrest • Booking • Filing decision • Sentencing • Release from prison

  10. Agency The entity that sends or receives information • Police department • Prosecutor • Public defender • Trial court • Probation • Corrections

  11. Conditions Factors that determine what information goes to which agencies • If subject enters guilty plea • If sufficient evidence to file charges • If subject charged with misdemeanor • If subject over 18 years of age

  12. Information Information exchanged between agencies • Documents • Data Elements

  13. Sending Agency Prevailing Process Triggering Event Receiving Agency Subsequent Process Subsequent Event Exchange Structure Conditions Information

  14. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Process Event Event Event Event Event Event Event Event Investigation Condition Condition Sending Agency Document Receiving Agency

  15. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Event Event Event Event Event Event Condition Prosecution Charging Decision Condition Sending Agency Document Receiving Agency

  16. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event Condition If prosecutor finds sufficient evidence to file charges Condition Sending Agency Document Receiving Agency

  17. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges Condition If charge is a misdemeanor Sending Agency Document Receiving Agency

  18. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Sending Agency Document Receiving Agency Prosecutor

  19. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Document Receiving Agency Criminal Complaint

  20. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Receiving Agency Court

  21. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Pre-disposition Court Process Event Event Event Event Event Event Event Event

  22. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Open Case Pre-disposition Court Event Event Event Event Event Event Event

  23. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Pre-disposition Court Event Event Event Open Case Event Event Event Event Exchange Number 1.14.01

  24. JIEM Exchange Narrative During the Investigation process, at the Prosecution Charging Decision event, if prosecutor finds sufficient evidence to file charges, and if charge is a misdemeanor, the Prosecutor sends the Criminal Complaint, to the Court for the Open Case event in the Pre-disposition Court process.

  25. Transaction Type Perspective Status User Defined Variables Related Exchanges Frequency Urgency Value Complexity Duration Exchange Details Additional information about the exchange that captures descriptive details, business rules and other attributes

  26. Criminal Complaint Exchange 1.14.01 Court Case Number Court Case Type Subject ID Name Court Unit ID Court Case ID Defining Structured Data

  27. Content of the Exchange

  28. Content of the Exchange

  29. Business Processing Modeling using JIEM

  30. Using JIEM in BPM • Document Existing Business Practices and Information Flow • Analyze the Effectiveness and Economy of Existing Practices • Create a Blueprint for Improved Information Sharing

  31. The Role of JIEM in BPM • Document “as-is” practices and develop “to-be” models • View relationships between agencies and identify gaps in information sharing • Leverage work of others by using reference models • Export business rules and data to other development tools

  32. Gap Analysis Gap Analysis

  33. Gap Analysis Gap Analysis

  34. Identifying Access Requirements

  35. Complete Documentation

  36. Excel Output

  37. Graphical Output

  38. Other JIEM Features • Reference Model based upon the adult/felony environment • Source data for the JIEM Site Database Builder • Application to domains outside of justice • Emergency Management • Intelligence • Leverage the work of others

  39. Where JIEM Fits in the Requirements Analysis Process

  40. JIEM in the Requirements Process

  41. Domain Modeling: UML Precise and formal, yet… • Graphical and understandable by stakeholders • Supports O/O concepts inherent in XML Schema • Supported by low-cost tools • Industry/developer buy-in and adoption

  42. Development of XML Specifications JIEM SSGT Tool XML Exchange Specifications JIEM Modeling SSGT Development Data Mapping Generate GJXDM/NIEM Conformant XML Schemas Define Exchange Requirements Map Data Elements to GJXDM/NIEM

  43. JIEM Benefits to State and Local Jurisdictions • Common language and methodology • Best practices from other jurisdictions • Model that communicates requirements to developers • Links to national models • Reduction in implementation time and cost

  44. JIEM Resources • Free tool for exchange analysis • Free training • Free technical support in exchange analysis • First step in development of IEPDs

  45. For Further Information • SEARCH • 916-392-2550 X 200 • www.search.org • jiem@search.org • Mark Perbix • mark.perbix@search.org • 916-712-5918

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